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June 22. New ACH rules. Does your AP software cover fraud prevention?

June 22. New ACH rules. Does your AP software cover fraud prevention?

Starting June 22, your bank will require fraud monitoring, vendor verification, and audit trails on every ACH payment you send, no matter your size. With Ramp Bill Pay, those controls are already built in.

If you send ACH payments, the new rules apply to you.

Each one of these three actions makes you an ACH originator, regardless of business size.

Pay vendors electronically?
Every ACH payment you send to a vendor is an origination.
Run payroll?
Even if you use a payroll provider, you're still the originator.
Collect recurring payments?
ACH debit collections count as originations too.

The cost of non-compliance.

Over

$2.8B¹

lost to payment fraud in 2024

Over

88%²

of Nacha fines hit small businesses

Up to

$500K³

in monthly fines per violation

What changes on June 22.

The rules go beyond AP. But these four requirements are the ones that change how your team pays vendors.

Automated fraud monitoring.
Flag suspicious payments automatically before they go out. Manual review alone won't cut it.
Vendor account verification.
Confirm every vendor account before sending payment. An email from the vendor isn't enough.
Documented approval chain.
Log who approved every payment, when, why, and under what authority. Verbal approvals don't count.
Searchable audit trail.
Every payment record has to be searchable and retained for at least two years. Paper files don't count.

How Ramp Bill Pay covers the AP side.

Fraud detection, vendor verification, approval routing, and a full audit trail. Built into how bills get processed.

Every payment screened before it moves.

Every payment screened before it moves.

Unusual amounts, new vendors, changed bank details. Flagged before funds leave your account.

Vendor banking verified before payment.

Vendor banking verified before payment.

Changes to vendor details caught before payment goes out. Every verification on record.

Bills routed to the right approver, every time.

Bills routed to the right approver, every time.

Custom routing by amount, vendor, or department. Role-based permissions enforce separation of duties.

Full audit trail, from invoice intake to close.

Full audit trail, from invoice intake to close.

Every invoice tracked through approval, payment, and ERP sync. Searchable and retained for audits.

How does your AP fraud solution stack up?

Most AP tools cover approvals and basic record-keeping. Few include the fraud monitoring and account verification Nacha Phase 2 now requires.

Feature

Manual AP
Typical AP Software
Ramp Bill Pay
Automated fraud monitoring
Account verification
Documented approvals
Searchable audit trail
Automated controls at scale

Get the full Nacha Phase 2 compliance guide.

What the three new rules actually mean, what to ask your providers, and how to tell if your AP setup is ready. Free download.

Download the guide
Get the full Nacha Phase 2 compliance guide.

FAQ

Most AP tools handle invoices and approvals but don't include automated fraud monitoring or account verification. Nacha Phase 2 requires both, plus a searchable audit trail.

Ramp Bill Pay covers fraud detection across 60 signals per transaction, vendor verification, approval routing, and a full audit trail. You still own a written fraud policy, annual reviews, incident response, and oversight of other providers.

Fraud detection, approval workflows, and audit trails are built into Ramp Bill Pay and activate when you process bills. You still need a written fraud policy and oversight of other providers.

Yes. Even if a third party processes transactions, you're still the originator. Confirm your payroll provider monitors fraud, verifies accounts, and uses PAYROLL as the standardized ACH entry description.

No single tool can. Ramp closes the AP gap; payroll compliance, collections oversight, internal policy, and governance still require your other providers and your organization.

Download the free Nacha Phase 2 compliance guide above for every requirement, provider questions, and an AP comparison table.

Yes. Ramp's Fraud Prevention Agent reviews every AP transaction against 60 signals and flags risk before payment leaves your account.

Ramp combines AP automation and fraud prevention in one workflow, including 60-signal screening, vendor verification, approval recommendations, PO matching, and a complete audit trail.

A strong AP fraud solution needs these capabilities working together:

  • Duplicate invoice detection: Catches invoices that have already been paid, whether from a fully duplicate submission or a near-duplicate.
  • Real-time monitoring: Continuous review of every invoice and payment, not a scheduled batch.
  • Anomaly detection trained on your transaction history: The software learns what each vendor's normal looks like and flags transactions that don't fit.
  • Vendor verification before payment: Before money moves to a new account or an updated one, the software confirms the account belongs to the right vendor.
  • 3-way matching: Cross-references invoices against the original PO and the receipt record.
  • Audit trails and structured workflows: Every approval, edit, and payment event is logged with user and timestamp.
  • Segregation of duties: Role-based permissions ensure the same user who onboards a vendor can't approve a payment to that vendor.
  • Nacha compliance on the AP side: ACH-originated payments require fraud monitoring, account verification, audit trail, and standardized entry description controls.

AP fraud detection software pays for itself in three ways:

  • Stops payments before they leave your account. Catching a fraudulent transaction at approval is far cheaper than recovering it after settlement.
  • Flags risk in real time. Your AP team learns about a suspicious transaction while there's still time to act.
  • Frees your team from routine checks. Automated screening handles the volume so your team can focus on flagged cases, vendor relationships, and closing the books faster.

June 22 is weeks away. See how Ramp Bill Pay covers it.
This page is for informational purposes only and does not constitute legal, financial, or compliance advice.
AP Solution With Fraud Prevention & Detection