Free employee expense reimbursement for food and beverage

Join hundreds of food & beverage companies using Ramp's smart reimbursement software for quick one-off reimbursements, receipt consolidation, and full visibility on employee spend.
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Say NO to manual reimbursements

Submit one-off reimbursements for incidentals, cash, or mileage for anything that didn’t make it onto a Ramp card in seconds. It's as simple as clicking reimbursements and filling out a few simple fields. Reimbursements can be approved and paid back to employees directly to their bank accounts in one click.

Enforce your expense policy

Upload your expense policy, and leave the rest to Ramp. Trust Ramp to enforce the same expense policy you set forth for all reimbursement requests.

Get full visibility on spend and close books faster

With Ramp, you'll always have a single dashboard to review reimbursements. This gives you the ultimate visibility into employee spend and eliminates the back and forth that comes with traditional expense management solutions. In addition, Ramp's deep integrations with accounting platforms such as QuickBooks, Xero, Sage Intacct, and NetSuite allow you to close your books faster with real-time transaction syncing, auto-categorization, and more.

FAQ

What is Ramp?
Ramp is the only finance automation platform designed to save you time and money. Ramp is 5-in-1 software that consolidates corporate cards, expense management, bill payments, accounting automation, and insights and reporting into one user-friendly free platform providing you the best control and visibility.
How does Ramp Reimbursements work?
Ramp Reimbursements, a Ramp feature, is the fastest reimbursement product on the market. With Ramp, you can easily handle all your company expenses in a single place. This includes corporate card expenses as well as any cash or incidentals that need employee reimbursements. With Ramp Reimbursements, an employee can submit out-of-pocket expenses for manager review and approval, and Ramp will automatically reimburse the amount to the employee within 3 business days.
What are some examples of reimbursement?
Some examples of reimbursements include travel, mileage, meals, shipping, and office expenses.
What is mileage reimbursement?
Mileage reimbursment is the amount reimbursed to an employee for her personal car expenses. Businesses can choose to either apply the IRS mileage reimbursement rate or reimburse employees based on the actual costs incurred for business purposes. For 2022, the IRS standard mileage reimbursement rate is 58.5¢ per mile driven for business (up from 56¢ in 2021) Reimbursements based on the IRS mileage rate aren't considered income, making them nontaxable to your employees. Businesses can deduct those costs on their business taxes. When you reimburse employees at a higher rate, the extra amount is counted as gross wages that are subject to payroll taxes.
What qualifies for mileage reimbursement?
Some examples of qualified mileage reimbursements may include: 1. Business trips; 2. Off-site meetings with clients and prospects; and 3. Deliveries. IRS mileage reimbursement rate is designed to cover costs such as gas, oil changes, maintenance, and insurance but not parking and tolls. When using the IRS mileage rate for reimbursements, they’re not taxable to your employees and are deductible for your business.
Can I customize my reimbursement policy with Ramp?
Yes, you can customize your reimbursement policy for both mileage and regular out-of-policy expenses. For example, if you do not want to require your employees to upload a receipt image for mileage, you can update your submission policy for mileage reimbursements.
What accounting software does Ramp integrate with?
Ramp has fully integrated with your favorite accounting software such as NetSuite, QuickBooks, Sage, and Xero. In addition, with Universal CSV, Ramp supports every provider that we don’t have a native integration with and provide automation tools to get all of your job done quickly.

Relevant posts

Learn more about reimbursement best practices

More than just the best employee reimbursement software

All-in-one finance automation for food & beverage

Cards, expense management, bill pay, negotiation, T&E, and more —all in one

Ramp is a consolidated platform that scales with your food and beverage business.

Live support

Our experts are standing by to help you troubleshoot or offer guidance anytime you need it.

Strong control and real-time visibility

Manage spend down to the merchant and card level. Spend less time doing repeat paperwork, and more time growing your business.

Seamless accounting workflows

Plug Ramp into your accounting tool and orchestrate your ideal workflows from accounts payable to reconciliation.
Get started in 15 minutes
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