Free employee reimbursement for logistics companies

The fastest growing logistics startups trust Ramp to simplify out-of-pocket expense reimbursements, enforce your expense policy, and understand financial health, all within one intuitive dashboard.
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Enforce your expense policy

Create your expense policy, and leave the rest to Ramp. Trust Ramp to enforce the same expense policy you set forth for all reimbursement requests.

Streamline employee reimbursements

Submit one-off reimbursements for incidentals or mileage for anything that didn’t make it onto a Ramp card in seconds. It's as simple as clicking reimbursements and filling out a few simple fields. Reimbursements will be directly deposited to employee bank accounts in just a few clicks.

Sync in real time to your accounting platform

Ramp eases your accounting workflows thanks to deep integrations with some of the biggest accounting platforms such as QuickBooks, Xero, Sage Intacct, NetSuite and dozens more. These integrations allow you to close your books faster thanks to real-time transaction syncing, auto-categorization, and more.

FAQ

What is Ramp?
Ramp is the only finance automation platform designed to save you time and money. Ramp is 5-in-1 software that consolidates corporate cards, expense management, bill payments, accounting automation, and insights and reporting into one user-friendly free platform providing you the best control and visibility.
What is a reimbursable business expense?
A reimbursable expense is a business expense incurred and paid out-of-pocket by employees. These expenses may include travel, office expenses, and business phone calls.
What is mileage reimbursement?
Mileage reimbursment is the amount reimbursed to an employee for her personal car expenses. Businesses can choose to either apply the IRS mileage reimbursement rate or reimburse employees based on the actual costs incurred for business purposes. For 2022, the IRS standard mileage reimbursement rate is 58.5¢ per mile driven for business (up from 56¢ in 2021) Reimbursements based on the IRS mileage rate aren't considered income, making them nontaxable to your employees. Businesses can deduct those costs on their business taxes. When you reimburse employees at a higher rate, the extra amount is counted as gross wages that are subject to payroll taxes.
What qualifies for mileage reimbursement?
Some examples of qualified mileage reimbursements may include: 1. Business trips; 2. Off-site meetings with clients and prospects; and 3. Deliveries. IRS mileage reimbursement rate is designed to cover costs such as gas, oil changes, maintenance, and insurance but not parking and tolls. When using the IRS mileage rate for reimbursements, they’re not taxable to your employees and are deductible for your business.
How can Ramp simplify employee reimbursements for logistics companies?
Ramp Reimbursements, a Ramp feature, is the fastest reimbursement product on the market. With Ramp, you can easily handle all your company expenses in a single place. This includes corporate card expenses as well as any cash or incidentals that need employee reimbursements. With Ramp Reimbursements, an employee can submit out-of-pocket expenses for manager review and approval, and Ramp will automatically reimburse the amount to the employee within 3 business days.
Can I customize my reimbursement policy with Ramp?
Yes, you can customize your reimbursement policy for both mileage and regular out-of-policy expenses. For example, if you do not want to require your employees to upload a receipt image for mileage, you can update your submission policy for mileage reimbursements.

Relevant posts

Learn more about employee reimbursement best practics

More than just the best employee reimbursement software

All-in-one finance automation for logistics companies

Cards, expense management, bill pay, negotiation, and more —all in one

Ramp is a consolidated platform that scales with your logistics business.

Live support

Our experts are standing by to help you troubleshoot or offer guidance anytime you need it.

Stronger controls and real-time visibility

Control your business spend with daily limits and auto-locking cards, card programs, and an intuitive dashboard full of spend and savings insights.

Entirely free plus 1.5% cashback

Apply easily and get the full Ramp experience for free. In addition, take 1.5% cashback on every transaction, so you don't have to keep track of another confusing points program.
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