Free employee reimbursement for transportation and delivery

The fastest growing transportation companies trust Ramp's free reimbursement software for quick one-off reimbursements, receipt consolidation, and full visibility on employee spend.
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Free employee reimbursement for transportation and delivery

The fastest growing transportation companies trust Ramp's free reimbursement software for quick one-off reimbursements, receipt consolidation, and full visibility on employee spend.
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No personal credit checks or founder guarantee.
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Join the 10,000+ companies using Ramp
Join the 10,000+ businesses already simplifying their finances
An illustration of a Ramp card with separate coffe, flight and hotel category limits. Coffee is only allowed at La Colombe.

Mileage reimbursements, simplified

Submit one-off reimbursements for incidentals or mileage for anything that didn’t make it onto a Ramp card in seconds. It's as simple as clicking reimbursements and filling out a few simple fields. Reimbursements will be directly deposited to employee bank accounts in just a few clicks.

No more out-of-policy expenses

Just like spending on Ramp cards, reimbursements can follow the same expense policy guidelines you set forth company-wide. This gives peace of mind that all expenses, on or off Ramp cards, are company-approved.
A Ramp card with settings on top of it.  One blocks Taco Bell, one blocks "Alcohol and Bars" and one is a $500/month limit.

Real-time visibility and faster book closure

With Ramp, you'll always have a single dashboard to review reimbursements. This gives you the ultimate visibility into employee spend and eliminates the back and forth that comes with traditional expense management solutions. In addition, Ramp's deep integrations with accounting platforms such as QuickBooks, Xero, Sage Intacct, and NetSuite allow you to close your books faster with real-time transaction syncing, auto-categorization, and more.

More than just the best employee reimbursement software

All-in-one finance automation solution for transportation and delivery companies
Replace your corporate card and expense management system today

Entirely free

Ramp is 100% free. No fine print. No strings attached. No software fees or tiers.

Live support

Our experts are standing by to help you troubleshoot or offer guidance anytime you need it.

Greater controls and real-time visibility

Control your business spend with daily limits and auto-locking cards, card programs, and a sub-admin role

Cards, expense management, bill pay, negotiation, and more —all in one

Ramp is a consolidated platform that scales with your business.

Roll out in minutes

Get set up, issue cards, and start making payments in less than 15 minutes—whether you have 5 employees or 5,000.

Live support

Our experts are standing by to help you troubleshoot or offer guidance anytime you need it.

It’s Free

Apply easily and get the full Ramp experience for free. No personal credit checks or personal guarantees.

Get started today

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FAQ

What is Ramp?
Ramp is the only finance automation platform designed to save you time and money. Ramp is 5-in-1 software that consolidates corporate cards, expense management, bill payments, accounting automation, and insights and reporting into one user-friendly free platform providing you the best control and visibility. Ramp rewards you 1.5% cashback on every transaction. Startups on Ramp make 19% more cash-back than they would on Brex points.
Is there a fee for Ramp Reimbursements?
No, apply easily and get the full Ramp experience for free.
What is a reimbursable business expense?
A reimbursable expense is a business expense incurred and paid out-of-pocket by employees. These expenses may include travel, office expenses, and business phone calls.
What is mileage reimbursement?
Mileage reimbursment is the amount reimbursed to an employee for her personal car expenses. Businesses can choose to either apply the IRS mileage reimbursement rate or reimburse employees based on the actual costs incurred for business purposes. For 2022, the IRS standard mileage reimbursement rate is 58.5¢ per mile driven for business (up from 56¢ in 2021) Reimbursements based on the IRS mileage rate aren't considered income, making them nontaxable to your employees. Businesses can deduct those costs on their business taxes. When you reimburse employees at a higher rate, the extra amount is counted as gross wages that are subject to payroll taxes.
What qualifies for mileage reimbursement?
Some examples of qualified mileage reimbursements may include: 1. Business trips; 2. Off-site meetings with clients and prospects; and 3. Deliveries. IRS mileage reimbursement rate is designed to cover costs such as gas, oil changes, maintenance, and insurance but not parking and tolls. When using the IRS mileage rate for reimbursements, they’re not taxable to your employees and are deductible for your business.
How can Ramp simplify employee reimbursements for transportation companies?
Ramp Reimbursements, a Ramp feature, is the fastest reimbursement product on the market. With Ramp, you can easily handle all your company expenses in a single place. This includes corporate card expenses as well as any cash or incidentals that need employee reimbursements. With Ramp Reimbursements, an employee can submit out-of-pocket expenses for manager review and approval, and Ramp will automatically reimburse the amount to the employee within 3 business days.
What accounting software does Ramp integrate with?
Ramp has fully integrated with your favorite accounting software such as NetSuite, QuickBooks, Sage, and Xero. In addition, with Universal CSV, Ramp supports every provider that we don’t have a native integration with and provide automation tools to get all of your job done quickly.
Can I customize my reimbursement policy with Ramp?
Yes, you can customize your reimbursement policy for both mileage and regular out-of-policy expenses. For example, if you do not want to require your employees to upload a receipt image for mileage, you can update your submission policy for mileage reimbursements.

Relevant posts

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