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4 Tips for better online video collaboration

photodune-2264684-businesspeople-at-a-video-conference-lThere are two things that power innovation in the workplace: return on investment (ROI) and ease of adoption. As we spoke about a while back, there is a clear ROI with enterprise social collaboration tools. However, the ease of adoption can sometimes be a barrier to employee use. With video becoming one of the prominent ways to collaborate and communicate, let’s take a look at some tips that will help your staff collaborate more productively.

Tip #1: Learn your collaboration software

There are so many things you can do with collaboration software, such as IM, video chat, share an attachment, record a meeting, etc. that I highly recommend going to a products page of the software you are working with and learn the features. I can remember how awkward it was when RAMP first moved to O365 and I would “call” or “video chat” a coworker sitting right near me when all I wanted to do was send an email. That’s is when I decided it was time to take a trip to the Lync product page.

Tip #2: Live meetings are not the time to experiment

Make sure you prepare before a meeting, and know what functions you will need. For example, if you are going to screen share or send an attachment. I can’t stress the need to fight the urge to experiment with anything while having a live meeting. Here is a perfect example as to why you should not experiment during a meeting:

Tip #3: Find a quiet place to setup

No matter if you are remote or in an office, you’ll want a quiet, distraction-free zone. If you can’t find a completely quiet zone, bring headphones with you. This way you can clearly hear who is on the other end of the call. Muting your microphone while you are not speaking will keep background noise to a minimum.

Tip #4: Record and repurpose

If you have the knowledge and the technology, record your meetings! There are many benefits to playing back a video session, including:

  •          Accurate outcomes from a meeting
  •          Being able to show a co-worker what was discussed
  •          Repurposing material (webinars and webcasts)
  •          Creating training documents that can easily be stored in your company’s CMS

Technology has a way of empowering a workforce. It’s clear to see the ROI of enterprise conference software, as it cuts travel costs and provides faster access to knowledge. Ensuring your staff knows how to properly use video collaboration technologies will increase adoption.

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AltitudeCDN™ is Common Enterprise Streaming Infrastructure.

Common enterprise streaming infrastructure (CESI) reliably optimizes the distribution of video from any video source, scales over time without requiring costly and labor-intensive network upgrades, and meets or exceeds enterprise security requirements. Download the paper to learn about the five principles of a common enterprise streaming infrastructure.

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