Expense Category
Professional Services

What expense category are licenses?

This is a difficult question to answer definitively because it depends on the type of license being discussed. Some licenses may be considered inventory, while others may be considered operating expenses. The best way to determine which category is correct for your business is to speak with your accountant or financial advisor.

Possible Expense Categories for Licenses

  • Inventory
  • Operating Expenses


Some licenses may be considered inventory if they are for products that will be resold. For example, if you have a license for a piece of software that you will include with every computer you sell, then the license cost would be considered part of the cost of goods sold (COGS).

Operating Expenses

Other licenses may be considered operating expenses, such as a license for using a certain type of software in your business. These types of licenses are typically recurring costs, and are often included in the category of general and administrative expenses (G&A).

Which Category is Correct for Your Business?

As mentioned above, the correct expense category for licenses depends on the type of license being discussed. The best way to determine which category is correct for your business is to speak with your accountant or financial advisor.

The information provided in this article does not constitute legal or financial advice and is for general informational purposes only. Please check with an attorney or financial advisor to obtain advice with respect to the content of this article.
“Accurate classification of expenses is vital for businesses as it forms the backbone of financial reporting, tax compliance, and strategic decision-making. It enables businesses to track and analyze their spending patterns, identify cost-saving opportunities, and assess the profitability of various operations or projects. Having a single source to turn to for accounting classification suggestions, such as the Ramp Expense Classifier tool, is immensely helpful as it provides consistency, reduces ambiguity, and streamlines the expense classification process.”
Audrey Carroll
Senior Manager, Accounting, Ramp
Ramp logo and SandBoxx logo
Sandboxx Logo

“As we scale we need tools that are built to scale with us - we need to see expenses real time, we need to see duplicate spend. These types of insights are important to the health of our business.”

Steve Padis
SVP Finance & Strategy, Barry's

Tired of manually categorizing expenses? See how Ramp can automate this for you in the demo below

Experience the
Ramp advantage

Ramp is focused on maximizing your business' most precious resources: every minute and dollar.
Error Message
No personal credit checks or founder guarantee.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
1,850+ reviews