What expense category does NetSuite fall under?

Audrey CarrollAudrey Carroll, Senior Manager, Accounting, Ramp

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If you're wondering where NetSuite fits into your expense categories, you're not alone. NetSuite is a powerful tool, and knowing how to classify it can help keep your financial records accurate.

Classifying NetSuite expenses

NetSuite expenses typically fall under the following categories:

  • Software expenses: As a cloud-based software solution, NetSuite can be classified here.
  • Enterprise Resource Planning (ERP) software: Since NetSuite offers comprehensive ERP features.
  • Information Technology (IT) expenses: If your IT department manages NetSuite, this category reflects the usage accurately.
  • Operating expenses: If NetSuite is essential for your day-to-day operations, the expenses can be classified here.

Examples of NetSuite expenses

To give you a clearer picture, here are some examples of NetSuite-related expenses:

  • Annual license fees: The recurring cost for accessing NetSuite's services.
  • Implementation costs: Expenses incurred while setting up NetSuite for your business.
  • Customization fees: Costs for tailoring NetSuite to fit your specific needs.
  • Training expenses: Investing in employee training for effective NetSuite use.
  • Support and maintenance: Ongoing fees for technical support and system updates.

For instance, if your company is paying $20,000 annually for NetSuite's mid-tier subscription plan, this expense can be categorized under software subscription expenses.

Tax implications of NetSuite expenses

When it comes to taxes, here's what you should know about your NetSuite expenses:

  • Deductible business expense: NetSuite expenses are generally tax-deductible as ordinary and necessary business expenses. Regular subscription costs are typically deductible in the year they're incurred.
  • Amortization: Some upfront costs, like implementation fees, may need to be amortized over time. Significant customization or enhancement costs might need to be capitalized.

Keep detailed records to support your deductions if audited. Since tax laws may vary, it is best to get advice from a tax professional to make sure that you comply with all tax laws.

Let Ramp automate your expense process

Managing expenses like NetSuite doesn't have to be a hassle. With Ramp, you can automate the categorization, tracking, and management of all your software expenses. This means less manual work for you and more accurate financial records. Ramp simplifies expense management so you can focus on what really matters—growing your business.

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As we scale we need tools that are built to scale with us - we need to see expenses real time, we need to see duplicate spend. These types of insights are important to the health of our business.

Steve Padis

SVP Finance & Strategy, Barry's

The information provided in this article does not constitute legal or financial advice and is for general informational purposes only. Please check with an attorney or financial advisor to obtain advice with respect to the content of this article.

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