Expense Category

What expense category is office space?

There is no definitive answer to this question, as the correct expense category for office space can vary depending on the business and its accounting practices. However, some common expense categories for office space include:

Rent or Lease

If your business rents or leases its office space, then the associated costs would typically be classified as a rental expense. This would include any rent payments made to the landlord, as well as any leasehold improvements or other costs associated with the space.


Another common expense category for office space is utilities. This would include any costs associated with heating, cooling, and lighting the space, as well as any other utility bills (e.g. water, trash, internet, etc.).


If your business owns its office space, then the associated costs would typically be classified as a depreciation expense. This is because the value of the office space will typically decrease over time (due to wear and tear, obsolescence, etc.), and so the depreciation expense is used to account for this.

Other Expenses

There are a number of other potential expenses that could be associated with office space, depending on the business and the space itself. Some of these other expenses could include:

  • Insurance
  • Property taxes
  • Cleaning and maintenance
  • Furniture and fixtures
  • Security
  • Parking

As you can see, there is no single answer to the question of what expense category is office space. The correct answer will depend on the specific business and its accounting practices. However, some of the most common expense categories for office space include rent or lease, utilities, and depreciation.

The information provided in this article does not constitute legal or financial advice and is for general informational purposes only. Please check with an attorney or financial advisor to obtain advice with respect to the content of this article.
Office space
“Accurate classification of expenses is vital for businesses as it forms the backbone of financial reporting, tax compliance, and strategic decision-making. It enables businesses to track and analyze their spending patterns, identify cost-saving opportunities, and assess the profitability of various operations or projects. Having a single source to turn to for accounting classification suggestions, such as the Ramp Expense Classifier tool, is immensely helpful as it provides consistency, reduces ambiguity, and streamlines the expense classification process.”
Audrey Carroll
Senior Manager, Accounting, Ramp
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