How do expense management platforms integrate with QuickBooks Online for international businesses?
Short answer
Expense management platforms integrate with QuickBooks Online by sending coded expenses, receipts, reimbursement records, and bill data into the accounting system. For international businesses, the integration also needs to account for each entity’s accounting setup, the currency used for reimbursements and bills, and how transactions are represented in QBO.
How Ramp syncs expenses and receipts with QuickBooks Online
Ramp connects directly to QuickBooks Online from the Accounting tab. During setup, your team selects the QBO company and configures default accounts for card transactions and reimbursements.
Ramp card transactions sync to QBO as expenses. Each synced expense can include the category, vendor, location, customer, class, billable status, memo, and receipt captured in Ramp. Finance teams can split a transaction across multiple categories; splitting by class is supported when the appropriate QBO class setting is enabled.
Ramp also matches transaction merchants to existing QBO vendors and can create a new vendor when needed. Receipts uploaded in Ramp automatically sync as attachments to the corresponding QBO transaction.
How currency works for international transactions
Ramp syncs card transactions to QuickBooks Online in USD. For supported international reimbursement workflows, Ramp syncs reimbursement records to QBO in the payment currency. Reimbursements appear as bills, and reimbursements paid through Ramp also sync as bill payments.
How Ramp handles international bill data in QuickBooks Online
Ramp supports foreign-currency Bill Pay workflows for businesses connected to QuickBooks Online. When a bill exists in both Ramp and QBO, Ramp can also detect when it is marked paid in QBO and update the corresponding bill in Ramp. This two-way payment-status sync works for bills in all currencies.
Learn more about Ramp’s accounting automation:
Related questions
It depends on the accounting integration and transaction type. Ramp can sync the original transaction currency, card statement currency, or accounting provider’s configured currency, but each integration has its own rules for card transactions, bills, and reimbursements.
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