To increase or reduce funds after they are issued, admins can edit card or fund limits directly in Ramp, while employees must submit a request that follows the configured approval workflow. Once approved, changes apply immediately and control future spending.

When an employee changes roles, their spending limits, approval authority, and budget allocations typically need to be updated to match their new responsibilities. Outstanding expenses should be reconciled and properly coded to the correct cost center before making any role or department changes to ensure proper visibility and approval routing.

When an employee leaves, admins must decide whether to terminate those funds entirely or reassign them to another employee.

Transaction history is fully preserved when you reassign transactions to different funds or replace cards in Ramp. All past transactions, receipts, and coding remain accessible in a unified view for reconciliation and compliance.