International Reimbursements

VAT and GST amounts are included in the total reimbursement paid to employees. Whether the business can claim input tax credits on the tax portion depends on jurisdictional rules, the business’s registration and taxable activity status, the expense type, and proper documentation.

Use the exchange rate from the transaction date as recorded in your card system, typically the posting or settlement date when the final USD amount is determined. This is the rate that appears on your card statement and should be documented consistently for accounting and audit compliance.