Multi-Entity Accounting

Yes. A single employee can incur expenses on behalf of multiple legal entities, as long as each expense is clearly assigned to the correct entity for accounting, statement payment, and reporting.

Yes. Different entities can use different charts of accounts, but this adds complexity during consolidation. Each entity’s accounts must be mapped to a common reporting structure, which increases close time and introduces risk during consolidated reporting.

Intercompany expenses are costs and transfers between related entities within your corporate group. On Ramp, multi-entity organizations largely eliminate the need for intercompany transactions by assigning spend to the correct entity from the start, paying each entity's expenses from separate bank accounts, and syncing directly to entity-specific books in your ERP.

Transactions are assigned to legal entities using entity codes, company codes, or subsidiary identifiers in your accounting system. Each transaction is tagged with the appropriate entity identifier to ensure accurate ledger assignment and consolidated reporting.

Create a single vendor record in your system that all entities can use. Configure entity-specific approval workflows and accounting codes while maintaining centralized vendor data (payment details, tax information, compliance documents).