How are spend insights presented to managers who do not have full admin access to the platform?

Short answer

Managers with the Manager role oversee their team's transactions and receive spend and limit alerts and insights, but do not have company-wide spend visibility or access to admin and settings functions. They see real-time transaction visibility, approval queues, and budget tracking for their direct and indirect reports without accessing company-wide financial data or administrative settings.

On Ramp, managers automatically see all spending activity for users who report to them in the organizational hierarchy, including both direct reports and reports of their reports. This visibility is determined entirely by the reporting structure, not by department labels.

What managers can see

Managers on Ramp have access to:

Real-time transaction data for all team members in their reporting chain
Spend breakdowns by category, merchant, and payment type (cards, reimbursements, bills)
Budget utilization and spending trends for their team
Pending approvals that require their review
Missing receipt alerts and policy compliance issues for their reports
Savings insights personalized to their team's spending patterns

Managers cannot see:

Company-wide spending across other departments
Full card numbers for employee cards (only last four digits)
Accounting functionality or ERP sync settings
Company settings or user management tools
Payment release capabilities

How reporting visibility works

The reporting structure controls what managers see. To view or update who reports to whom, admins go to Company > People and edit individual user profiles.

Example: If Sarah manages three direct reports and one of those reports manages two additional employees, Sarah sees spending for all five people. If another employee is in Sarah's department but does not report to her, she cannot see that person's transactions.

Real-time reporting dashboard

Managers access spend insights through Ramp's real-time reporting at the same dashboard URL as admins, but the system automatically filters data to show only their team's activity.

The dashboard includes:

Consolidated spend across cards, reimbursements, and bills
Category breakdowns derived from transaction merchant codes
Flagged spenders and policy violations
Managers with pending approvals

Managers can create custom reports and dashboards to save personalized views of the metrics most important to them.

Savings insights for managers

Ramp automatically sends personalized savings recommendations to managers based on their team's spending patterns. These insights help identify:

Duplicate subscriptions within the team
Overspending against budgets
Missed rewards opportunities
Better pricing options for software their team uses

Managers receive these insights periodically without needing to request them.

Notifications and alerts

Managers receive real-time notifications about:

Transactions above set thresholds
Spending limit alerts for team members
Missing receipts or memos
Approval requests requiring their review

These alerts route automatically based on the approval workflows configured in Policy settings.

Permissions and limitations

Managers can invite new users to their team, issue cards and funds to existing team members, and adjust spending limits within policy guardrails. However, admins can configure additional approval layers in Policy settings if managers should require approval for limit changes or spend requests they create.

Unlike admins, managers cannot make company payments, access accounting integrations, or view other managers' teams.