May 27, 2021
Product update

Multi-step approvals for corporate card requests and reimbursements

,

Is your finance team only finding out about big ticket spend when the receipts land on their desks? Or spending a lot of time chasing people to get more context about their high-dollar card requests?


It’s time to evolve your approval process and put more safeguards in place for higher levels of spend. With Ramp, you can now easily create multi-step approval processes to manage card and reimbursement requests efficiently and safely.

Ramp's multi-step approval screen

How multi-step approval workflows work

These workflows let you easily do the following: 

  • Route spend requests to the right people based on the spend amount 
  • Keep people in the know with smart notifications
  • Quickly approve to unblock your team on the go
  • Do all of the above from Slack

For example, set card requests with a $1,000 per year card limit or below to be automatically approved by line managers. Have requests for higher card limits get pre-vetted by managers, then route to the finance team for additional approval. And for the really big ticket ones, you can make sure that someone in the C-suite is either informed or in the approval flow. Introducing more granular controls for approvals is part of Ramp’s commitment to give our customers control of their finances without sacrificing speed. 


With these controls in place, go ahead and empower line managers to approve spend for their team members up to a certain amount. They have the best context for the needs of their team members so there’s no need for your finance team to spend time on these requests. Most importantly, a fast and flexible approval process lets people get to work more quickly using their approved card. They'll also appreciate getting faster reimbursements for out-of-pocket expenses. By giving managers more control over their team’s requests, you’ll be supercharging the efficiency of your whole organization.


Ramp multi-step approval flow

And remember, if your team is in Slack, everyone can easily request, review, and issue cards and reimbursements directly in Slack, using the Ramp integration. 


Give visibility into high-dollar requests

With a more rigorous approval process in place, your CEO or CFO no longer needs to be in the approval chain for every new card request – but they might still want to be notified if an employee requests to spend beyond a certain amount. For those cases, create an approval layer with a step to notify the exec once a request has been approved.

Ramp approval notifications

More control over your spend

Beyond multi-step approvals, we recently introduced a few other features to give finance leaders greater visibility and control.

Flags for unauthorized transactions: If you see a transaction that shouldn’t have been on a company card, you can now flag the transaction to your finance team and employee within the Ramp dashboard. 

Ramp transaction flags

Daily digest: Get a daily report about large transactions, new teammates, and new vendors added to your Ramp account. 

Ramp's daily digest


Keep your peace of mind even as your team grows. Ramp helps finance teams operate more efficiently without sacrificing rigor and control. Curious if Ramp is right for your organization? Sign up for free here


TK Kong
Product Manager, Ramp

Multi-step approvals for corporate card requests and reimbursements

May 27, 2021
by
TK Kong
,
Product Manager, Ramp

Is your finance team only finding out about big ticket spend when the receipts land on their desks? Or spending a lot of time chasing people to get more context about their high-dollar card requests?


It’s time to evolve your approval process and put more safeguards in place for higher levels of spend. With Ramp, you can now easily create multi-step approval processes to manage card and reimbursement requests efficiently and safely.

Ramp's multi-step approval screen

How multi-step approval workflows work

These workflows let you easily do the following: 

  • Route spend requests to the right people based on the spend amount 
  • Keep people in the know with smart notifications
  • Quickly approve to unblock your team on the go
  • Do all of the above from Slack

For example, set card requests with a $1,000 per year card limit or below to be automatically approved by line managers. Have requests for higher card limits get pre-vetted by managers, then route to the finance team for additional approval. And for the really big ticket ones, you can make sure that someone in the C-suite is either informed or in the approval flow. Introducing more granular controls for approvals is part of Ramp’s commitment to give our customers control of their finances without sacrificing speed. 


With these controls in place, go ahead and empower line managers to approve spend for their team members up to a certain amount. They have the best context for the needs of their team members so there’s no need for your finance team to spend time on these requests. Most importantly, a fast and flexible approval process lets people get to work more quickly using their approved card. They'll also appreciate getting faster reimbursements for out-of-pocket expenses. By giving managers more control over their team’s requests, you’ll be supercharging the efficiency of your whole organization.


Ramp multi-step approval flow

And remember, if your team is in Slack, everyone can easily request, review, and issue cards and reimbursements directly in Slack, using the Ramp integration. 


Give visibility into high-dollar requests

With a more rigorous approval process in place, your CEO or CFO no longer needs to be in the approval chain for every new card request – but they might still want to be notified if an employee requests to spend beyond a certain amount. For those cases, create an approval layer with a step to notify the exec once a request has been approved.

Ramp approval notifications

More control over your spend

Beyond multi-step approvals, we recently introduced a few other features to give finance leaders greater visibility and control.

Flags for unauthorized transactions: If you see a transaction that shouldn’t have been on a company card, you can now flag the transaction to your finance team and employee within the Ramp dashboard. 

Ramp transaction flags

Daily digest: Get a daily report about large transactions, new teammates, and new vendors added to your Ramp account. 

Ramp's daily digest


Keep your peace of mind even as your team grows. Ramp helps finance teams operate more efficiently without sacrificing rigor and control. Curious if Ramp is right for your organization? Sign up for free here


Don’t miss these
Introducing Ramp reimbursements
10 reasons to kill expense reports
Introducing Ramp vendor management
Meet our customers

How we helped Squared Away find extra savings automatically

How we helped Brigit get a customer-centric corporate card solution

How we helped Mode track spend in real-time

How we helped Eight Sleep automate their accounting

How we helped WayUp put expense reports on auto-pilot

How we help Red Antler centralize its company spend

Learn more about Ramp

Streamline approvals.
Review requests, pre-approve expenses, and issue general expense cards in a few clicks – or directly in Slack. Delegate approvals and empower your team leads to spend on the things they need and control their team’s expenses.
Learn more
Issue instant cards.
Unlimited virtual and physical cards with built-in spend limits, instantly available for everyone in your team. Define spend rules and let your smart cards enforce your policies automatically. No more surprises or under-the-radar spending.
Learn more
See spend as it happens.
Stop waiting on monthly statements or manual spreadsheets. Find, browse, and download real-time transactions from any employee, department, or merchant – on any device.
Learn more
Close your books 5x faster.
An accounting experience by finance teams, built for speed and efficiency. Automate manual processes and start enjoying instant reconciliation – Ramp does all the heavy lifting.
Learn more
Trim wasteful spend.
Ramp analyses every transaction and identifies hundreds of actionable ways your company can cut expenses and alerts your team via email, SMS, or Slack. It’s like having a second finance team, laser-focused on cutting costs.
Learn more
Consolidate reimbursements.
Ramp makes it easy to reimburse your employees for any incidental out-of-pocket expenses. Review, approve, and pay employees back for anything that didn’t make it onto a card with the rest of your Ramp transactions.
Learn more