Tips and tricks for Ramp admins: Supercharge your workflows
- 1. Enable receipt-capture integrations to eliminate the need for expense reports
- 2. Integrate your HRIS provider for easier user management
- 3. Add expense policies to Ramp for easy reference
- 4. Input your travel policy to control T&E spend
- 5. Set up bill pay to process your invoices in minutes
- 6. Designate a co-pilot
- 7. Create alerts to stay on top of key transactions
- 8. Check out partner rewards to reduce your vendor costs
As busy human beings, we often just scratch the surface of most products we use. For example, did you know you can auto-enable a work mode feature on iPhones to turn off notifications during the workday?
We often hear from delighted Ramp admins when they discover a nifty feature on the platform. In this article, we thought we’d call out some of these features so you can stop spending time on manual tasks that don’t drive your business forward.
How many of these features are you taking advantage of?
1. Enable receipt-capture integrations to eliminate the need for expense reports
Enable the Gmail and Amazon for Business integrations to help capture your team’s receipts in the background so it’s one less thing to worry about.
“Chrome browser, Gmail integration and Amazon integration make for easy receipts matching that saves our employees time.” - Kacie M
2. Integrate your HRIS provider for easier user management
Integrate your HRIS provider with Ramp to automatically update employees’ location and department changes.
3. Add expense policies to Ramp for easy reference
Add your team’s expense policy to your settings in Ramp so employees can easily access and reference it.
4. Input your travel policy to control T&E spend
Add your team’s travel policy to Ramp so your team can access it via the Ramp Chrome extension or mobile app when booking flights and lodging.
5. Set up bill pay to process your invoices in minutes
Set up Ramp Bill Pay for one-click bill creation with precise details extracted, similar line items consolidated for GL coding, and vendor bank account numbers auto-collected.
6. Designate a co-pilot
Assign a co-pilot to help manage expenses within Ramp.
7. Create alerts to stay on top of key transactions
Set alerts to keep track of transactions that meet specified criteria in addition to your out-of-flag rules. This helps to ensure the right people are still kept in the loop when transactions within a certain category, merchant or department exceed a specific amount without running into bottlenecks.
8. Check out partner rewards to reduce your vendor costs
Take advantage of partner rewards that offer over $350,000 in savings.
If you have any questions on setting these up or best practices, reach out to the Ramp team for quick help by emailing [email protected].
“When our teams need something, they usually need it right away. The more time we can save doing all those tedious tasks, the more time we can dedicate to supporting our student-athletes.”
Sarah Harris
Secretary, The University of Tennessee Athletics Foundation, Inc.
“Ramp had everything we were looking for, and even things we weren't looking for. The policy aspects, that's something I never even dreamed of that a purchasing card program could handle.”
Doug Volesky
Director of Finance, City of Mount Vernon
“Switching from Brex to Ramp wasn’t just a platform swap—it was a strategic upgrade that aligned with our mission to be agile, efficient, and financially savvy.”
Lily Liu
CEO, Piñata
“With Ramp, everything lives in one place. You can click into a vendor and see every transaction, invoice, and contract. That didn’t exist in Zip. It’s made approvals much faster because decision-makers aren’t chasing down information—they have it all at their fingertips.”
Ryan Williams
Manager, Contract and Vendor Management, Advisor360°
“The ability to create flexible parameters, such as allowing bookings up to 25% above market rate, has been really good for us. Plus, having all the information within the same platform is really valuable.”
Caroline Hill
Assistant Controller, Sana Benefits
“More vendors are allowing for discounts now, because they’re seeing the quick payment. That started with Ramp—getting everyone paid on time. We’ll get a 1-2% discount for paying early. That doesn’t sound like a lot, but when you’re dealing with hundreds of millions of dollars, it does add up.”
James Hardy
CFO, SAM Construction Group
“We’ve simplified our workflows while improving accuracy, and we are faster in closing with the help of automation. We could not have achieved this without the solutions Ramp brought to the table.”
Kaustubh Khandelwal
VP of Finance, Poshmark
“I was shocked at how easy it was to set up Ramp and get our end users to adopt it. Our prior procurement platform took six months to implement, and it was a lot of labor. Ramp was so easy it was almost scary.”
Michael Natsch
Procurement Manager, AIRCO
