Calculate Virginia’s per diem allowance for your business travel

Per diem rates are a crucial tool for managing travel costs, ensuring fair compensation for employee expenses, and controlling company spending. Understanding Virginia's specific rates allows you to reimburse employees accurately while staying compliant with federal guidelines. This approach streamlines your budgeting process and supports informed financial decisions, benefiting both your business and employees.

Virginia per diem rates

If you're traveling to a city in Virginia without a specific per diem rate, the standard federal rates of $110 for lodging and $68 per day for meals and incidentals will apply. These rates are set by the General Services Administration (GSA) and are effective from October 2025 to September 2026.

For cities with location-specific rates, the GSA provides fixed per diem amounts to account for cost variations. Here are the Virginia cities with specific per diem rates:

Automate travel spend controls based on per diem rates

Complying with Virginia per diem rates ensures adherence to federal regulations and promotes long-term financial discipline. By applying these rates accurately, you avoid overspending, create predictable travel budgets, and foster transparency. This approach helps maintain financial integrity while enhancing employee trust and satisfaction during business travel.

Ramp enables you to set precise, location-based per diem rates, helping you stay compliant and manage travel expenses more efficiently. Employees can easily track their allowances during trips, ensuring they stay within budget and understand their per diem limits.

Features like real-time tracking, automated expense reports, and spending controls streamline expense management. With flexible options like GSA rate integration and custom multipliers, Ramp simplifies per diem management for both administrators and employees, ensuring smooth and efficient travel expense processes.