How Vanta runs finance on Ramp with programmatic spend for 3 days faster close
Ramp gives us one structured intake, one set of guardrails, and clean data end‑to‑end— that’s how we save 20 hours/month and buy back days at close.
CFO, Vanta
See insights on how 50,000+ customers spent on Ramp in 2025
Vanta helps businesses earn and prove trust by automating compliance and security. When Vanta’s finance team set out to bring the same discipline to their own operations that they deliver to customers, they took a closer look at how money moved through the business—across teams, entities, and currencies.
They replaced general expense buckets with Ramp Spend Programs—reusable templates that pre-fill approvals, controls, and accounting details so issuing and requesting funds takes just one click. What began as a cleaner way to manage travel and stipends evolved into a centralized control system for all spend by Vanta’ns.
The same guardrails apply across entities, so finance can move faster without losing control. The results: fewer reclasses, calmer closes, and a three-day acceleration in the monthly close cycle.
From catch-all chaos to faster approvals and consistent coding with Spend Programs
Before Ramp, Vanta’s finance team spent hours chasing information about transactions lumped in general expense buckets. These lacked context, making it difficult for Vanta’s Accounting Team to review each transaction and enforce consistency around process and approvals.
Spend Programs remove guesswork and elevate control: every transaction follows the same approval chains, controls, and accounting coding. Reviewers know exactly what each expense is for and can approve faster without second-guessing or manual checks. “If I see ten Ubers in the queue tied to the Client Dinners Program, I know they’re for a business trip and have the corresponding controls in place,” explains Stefanie Lukuch.
Accounting automations result in consistent GL coding so transactions arrive “ready to sync” to NetSuite, turning what used to be a multi-day chore into a 1-click close.
"With Spend Programs, approval chains, controls and accounting coding are automated from the start. This provides context and enforces consistency on all transactions— approvals take a fraction of the time now.”
— Stefanie Lukuch, Manager, GL Accounting
Visibility into spending trends for smarter budgeting
Catch-all buckets of spend made it difficult to compare spending patterns and forecast changing needs of the business. By segmenting spend into Programs for different purposes, the team can easily filter and compare trends like this year’s offsite to last year’s and spot trends before they become surprises. Insights that used to take a week of spreadsheet wrangling now are readily available in dashboards.
Global scale, local nuance— one standard
As a global enterprise with a rapidly expanding footprint, Vanta needs finance to scale with the business. Whether in Dublin or Denver, Spend Programs enforce a single standard for approvals and coding logic, while local cards handle regional currencies.
Vanta’s Finance team now has a single pane of glass for spend across continents—a consistent, auditable process that is still tailored to the needs of each region.
With a single view of spend across continents, Vanta's Finance team can enforce a consistent, auditable process that stays consistent where it should be and flexible where it must be.
Seamless experience for all Vanta’ns from day 1
Inside Vanta, the finance team isn’t just keeping the books—they’re shaping how work feels. Every Vanta’n knows exactly where to go to request funds with Spend Programs, no more Slack threads or guesswork. ”Can I expense this?” questions fade because the rules live in the request.
That same clarity extends to onboarding. Benefits and stipends—such as cell phone and internet reimbursements—are automatically issued on day one. No waiting or forms to fill out.
After switching to Ramp, Vanta now runs a single standard for spend and is steadily unifying the rest of it finance stack on Ramp. Employees get day‑one readiness, leaders get cleaner data, and Vanta’s Finance team gets recognized for building the system that delivers both.
Get set up with Spend Programs today
Ramp’s Spend Programs feature makes it easy to issue and manage company money at scale, whether for travel, meals, benefits, or company events. Get set up today under the Programs tab.
