Invoice management software

Invoice management software that does your work in seconds

Automate invoice capture, approvals, and payments, all with invoice management software powered by AI.

Join the 45,000+ businesses already simplifying their finances.

Take invoices off your to-do list.
Ramp handles the rest.

From invoice capture to approvals, automate away the busy work. Get complete visibility, faster workflows, and effortless payment.

Invoices, captured and coded in seconds.

Extract every detail with AI-powered OCR. Ramp’s invoice management software suggests GL codes and eliminates manual errors for precise, audit-ready records.

Never miss a payment again.

Track vendor invoice status in real time—submitted, approved, and paid—while keeping vendors in the loop with notifications. Automate approval reminders to cut manual follow-ups and keep approvals moving—no chasing required.

Seamless sync with your accounting systems.

Sync invoices, payments, and reports with QuickBooks, Xero, NetSuite, and more—reducing double data entry and keeping your invoice management system in sync.

Integrations

Total control, built in.

Create custom approval flows, set smart rules, and track every action with detailed audit trails.

Recurring vendor payments on autopilot.

Ramp automates recurring billing, batch payments, and vendor onboarding—so you’re never doing the same thing twice.

Six more ways we simplify invoice management.

Simplify vendor tax management.

Collect W-9s, verify TINs, and track 1099 vendor tax data—right from Ramp.

Pay global vendors seamlessly.

Support for international payments in USD and local currencies for supported countries and accounting systems.

Real-time spend visibility.

Track vendor payments and due dates with real-time AP aging reports for full visibility into outstanding invoices and financial summaries.

Secure, cloud-based storage.

Keep invoices protected with role-based access.

Approve invoices on the go.

Mobile-friendly access keeps you in control from anywhere.

Match POs with invoices.

Ramp’s procurement software prevents overbilling with two-way and three-way matching.

“The whole process has gotten easier for the bill processor. For a recurring vendor, a 5-8 minute process now takes 1-2 minutes in Ramp. It’s literally a couple of clicks.”

Richard Gobea

Finance Manager, Quora

FAQ

Invoice management software is a digital solution that automates how businesses receive, track, approve, and pay invoices. Instead of manually handling invoices, invoice management software streamlines workflows, reduces errors, and ensures payments are processed efficiently while keeping records organized and compliant.

Invoice management systems centralize the invoice lifecycle, automating key tasks such as data capture, approval routing, and payment processing. They also help detect potential fraud and integrate with accounting platforms to improve financial visibility and compliance.

The most effective way to manage invoices is through automation and structured workflows. Businesses should standardize invoice formats, digitize records, and establish approval workflows to maintain accuracy and avoid payment delays. Integrating an invoice management system with accounting tools enhances organization and financial oversight.

Small businesses benefit from automation, clear organization, and proactive monitoring. Setting up reminders, categorizing invoices by due date or vendor, and regularly reconciling records helps maintain cash flow stability. Using an invoice management system simplifies this process, eliminates paper clutter, and streamlines retrieval for audits or financial reviews.

Yes, Ramp offers a free tier of Ramp Bill Pay, that automates invoice extraction, approvals, and payments. Unlike competitors that charge for these features, Ramp provides AI-powered OCR, automated workflows, and seamless accounting integrations at no cost—making it an ideal choice for small businesses looking to streamline invoice management affordably.

For mid to large-sized businesses, premium plans start at $15 per user per month, significantly lower than competitors’ entry-level plans.

Ramp Bill Pay is a top choice for invoice management, combining automation, cost savings, and seamless integrations into a single platform. It eliminates processing fees on domestic payments, detects duplicate invoices, and syncs with accounting tools like QuickBooks and NetSuite.

With Ramp, businesses can streamline approvals, gain better cash flow visibility, and manage invoices with greater efficiency and control.