Top 7 Kissflow alternatives: Features and prices compared in 2025

Kissflow is a cloud-based platform designed to automate procurement processes like purchase requisitions, approvals, and vendor management. As a low-code platform, it allows teams to create custom workflows with drag-and-drop tools, minimizing reliance on IT resources.

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While it offers features like three-way matching and procurement analytics, its ability to consistently deliver the promised efficiency and visibility can vary depending on business needs and complexities.

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So for organizations looking for more specialized or scalable solutions, exploring alternatives may be a worthwhile consideration. Here’s a quick breakdown of how Kissflow works, its limitations, and which procurement software options are better alternatives based on reviews from G2.

Why do businesses look for Kissflow alternatives?

Businesses seek out alternatives to Kissflow due to its limitations in scalability, customization, and industry-specific capabilities. While the low-code platform works well for basic workflow automation, it often struggles to meet the complex needs of larger organizations or industries requiring advanced features like robust spend analysis or multi-level approval hierarchies. 

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More specifically, companies have reported the following challenges on reputable review platforms like G2:

• Permissions and privacy: Permissions are sometimes inconsistent, and data is shared by default unless manually marked as private, raising concerns about privacy.
• Customization limitations: Users report that customization options are limited, with missing features like sequence numbers, clickable hyperlinks, and flexible dataset management.
• Reporting and audit trails: Customers also say that basic reporting features and the absence of audit trails make it difficult to track actions and maintain oversight.
• User experience and intuitiveness: Setting up workflows, integrations, and approvals may betime-consuming and unintuitive, with limited flexibility for options like date formatting.

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With these considerations in mind, here are our top picks for Kissflow alternatives and competitors in 2025.

1. Ramp

Ramp Procurement transforms how businesses manage their purchasing workflows, offering a streamlined, AI-driven solution to eliminate inefficiencies from intake to payment. With features like automated three-way matching, early spend visibility, and integrations with tools like Slack, Ironclad, and NetSuite, Ramp simplifies every step of the procurement process while delivering unmatched accuracy and control.

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Trusted by businesses of all sizes, Ramp’s procurement platform dramatically reduces cycle times and manual effort. For instance, clients like NPHY shortened their procurement cycles and completed PO approvals 90% faster with the help of Ramp. By consolidating requests, POs, and invoices in a single dashboard, Ramp allows teams to scale operations without adding headcount.

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Here’s a breakdown of Ramp’s key procurement features:

Key features

• Automated workflows and approvals: Build custom approval workflows that automatically route requests to the right stakeholders, integrate with Slack and Teams for seamless approvals, and let Ramp’s AI handle intake by parsing details from uploaded contracts or screenshots to fill out request forms.
• Centralized procurement management: Consolidate all procurement activities—requests, discussions, documents, and purchase orders—in one platform, enabling easy collaboration, real-time updates, and effortless tracking of committed spend.
• 3-way matching and audit protection: Automate 3-way matching to reconcile invoices with purchase orders and item receipts, flag discrepancies, block payments when mismatches occur, and maintain audit-proof trails for every transaction.
• Spend visibility and cost control: Gain early visibility into spending with automatically generated purchase orders, proactive renewal alerts, and insights into overlapping services or inactive software to help prevent overspending and inefficiencies.
• Seamless integrations: Integrate with tools like NetSuite, QuickBooks, Ironclad, and Okta to sync purchase orders, manage workflows, match invoices, and ensure smooth collaboration across your tech stack.
• Actionable insights and savings opportunities: Use AI-powered insights to benchmark vendor quotes, optimize agreements, and cut costs by identifying inactive users, unused licenses, and other savings opportunities.

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Ramp’s focus on automating procure-to-pay workflows makes it highly efficient for financial and operational use cases. Currently, Ramp Procurement only integrates with popular accounting systems like NetSuite and QuickBooks, and may not fully support industries requiring complex physical goods procurement or advanced supply chain management.

Ramp pricing

Ramp is built to save businesses of all sizes time and money. For $15 per user per month, Ramp Plus provides essential tools for procurement, along with other features such as unlimited corporate cards, accounts payable automation, and more. For more advanced features, Ramp Enterprise offers customized pricing for larger organizations. In comparison, Kissflow’s basic package starts at $1,500 per month for 50 users, with their Enterprise package requiring a custom quote. 

Why customers choose Ramp vs. Kissflow

Based on over 2,000 reviews on G2, businesses choose Ramp for:

• Ease of use: Customers praise Ramp’s modern interface for being intuitive and user-friendly, making it easier to manage procure-to-pay processes without extensive training.
• Speed and efficiency: Users value Ramp for its quick setup and streamlined PO approval process, allowing finance teams to manage procurement workflows with minimal friction.‍
• Scalability and flexibility: Ramp receives high marks for its AI-driven cost optimization tools, giving customers confidence in its ability to scale alongside their growing business needs.

2. Pega Platform

Pega is a platform that supports businesses in building scalable applications for customer relationship management, digital process automation, business process management, and case management. By combining these functions into one system, Pega helps streamline operations and improve efficiency.

Key features

• Unifies CRM, BPM, case management, and AI into a single system, reducing the need for multiple tools.
• Scales alongside your business to accommodate more users and workloads without performance issues.
• Enables non-technical users to create and deploy applications with ease.
• Automates workflows and leverages data to make informed decisions.
• Offers real-time data and reporting tools for actionable insights.
• Provides flexibility with both on-premises and cloud deployment options.

Limitations

• Learning curve: The wide range of features can be overwhelming and requires time and training to use effectively.
• Customization needs: Users also report that advanced customizations often require technical expertise or consulting services, adding to expenses.
• Integration challenges: Integrating with legacy systems or certain third-party applications can be complex according to some customers.
• Over-engineering risk: The platform’s extensive features may add unnecessary complexity for smaller-scale projects.

Pega pricing

According to TrustRadius, Pega offers three pricing tiers based on your business needs, starting at $35 per user per month for its most basic tier and going up to custom pricing for Enterprise solutions. However, it’s best to contact Pega directly for exact pricing, as detailed information is not readily available on their website.

3. Nintex Process Platform

The Nintex Process Platform helps businesses enhance their operations through intelligent process automation. It enables organizations to design, deploy, and manage complex workflows with minimal manual intervention, automating repetitive tasks to enhance operational efficiency. 

Key features

• Simplifies complex workflows by providing tools to design, automate, and execute processes efficiently.
• Automates document generation using predefined templates and customizable fields.
• Provides visual process mapping to analyze and optimize workflow performance.
• Integrates with enterprise systems and applications to ensure consistent data exchange and connectivity.
• Offers mobile support for managing workflows and approvals across devices.
• Includes advanced analytics tools for monitoring and measuring process performance.

Limitations

• Learning curve: The platform may be challenging for new users and requires training to use effectively even with its low-code environment.
• Limited flexibility in advanced customization: While Nintex is user-friendly, its customization capabilities may not meet the needs of organizations requiring highly complex or unique workflows.
• Cost variation for extensive usage: Nintex’s pricing structure can become expensive for businesses with high-volume automation needs or a large number of users, making it less cost-effective for some organizations.
• Integration challenges: Integrating with less common or highly specialized applications can sometimes be difficult.

Nintex pricing

Nintex does not publicly share its pricing plans. To compare Nintex pricing to Kissflow, you’ll need to contact them directly to receive a custom quote.

4. Quickbase

Quickbase is a flexible low-code platform that allows businesses to build, customize, and connect scalable and secure cloud applications. It allows teams to create tailored solutions while maintaining IT governance and controls, making it a good choice for organizations focused on agility and data security.

Key features

• Facilitates team collaboration with shared workspaces, task management, and communication tools.
• Offers robust customization options to adapt applications to specific workflows and business needs.
• Integrates with a wide range of third-party tools and services to streamline data flow and functionality.
• Implements strong security measures and compliance with industry standards to protect data and applications.
• Provides real-time data visibility and advanced reporting tools for better operational insights and decision-making.

Limitations

• Limited advanced workflow automation: While Quickbase supports low-code customization, it may lack advanced automation features found in more specialized platforms, making it less suitable for highly complex workflows.
• Dependence on third-party integrations: Some features require external tools or add-ons for full functionality, which can increase costs and complexity for businesses relying on seamless all-in-one solutions.
• Customization limits: While flexible, it may not match the full capabilities of custom-coded solutions for highly specific requirements.
• Navigational challenges: According to customers, some have experienced changes in navigation and UI, causing confusion and requiring re-adaptation, which impacts ease of use.

Quickbase pricing

Quickbase offers 3 different plans, with its most basic Team plan starting at $35 per user per month, its Business plan at $55 per user per month, and Enterprise plan that requires a customizable quote. In contrast, Kissflow pricing starts at $1,500 per month for 50 users, with their Enterprise package requiring a custom quote. 

5. Appian

Appian is a low-code software development platform designed to enable businesses to build custom applications quickly while automating complex workflows. It is widely recognized for its ability to streamline operations and enhance efficiency through robust process automation tools.

Key features

• Build applications with minimal coding using a low-code interface that includes pre-built components, templates, and reusable workflows.
• Automate business workflows by integrating process modeling, decision rules, and RPA to manage end-to-end operations.
• Use drag-and-drop design tools for creating applications, enabling both IT professionals and business users to collaborate together.
• Integrate AI and machine learning models to enable intelligent decision-making.
• Scale applications by using cloud-based infrastructure to handle growing data volumes, users, and processes.
• Develop mobile-responsive apps for tasks like approvals, form submissions, and dashboards.

Limitations 

• Maturity of features: Certain functionalities may require custom plugins as they are not yet available out-of-the-box, limiting the platform's ease of use for advanced needs.
• Tailoring for specific needs: Appian can be challenging to adapt for unique or highly specific business use cases, which may require workarounds or external tools.
• Data processing limitations: Users say processing large volumes of data is not highly efficient and lacks elastic scalability for managing dynamic traffic from customers and internal users.
• Support system: Appian’s support relies on ticketing, and the absence of live support can slow issue resolution according to customers.

Appian pricing

Appian’s pricing is not publicly available and requires direct contact for an accurate quote. The platform offers three tiers: Standard, Advanced, and Premium.

6. ProcessMaker

ProcessMaker is a low-code workflow automation platform that allows businesses to design and deploy solutions for complex workflows efficiently. With its intuitive interface, ProcessMaker enables organizations to implement workflow solutions effectively, optimizing bsiness operations without requiring extensive technical expertise.

Key features

• Generate detailed reports and analytics to evaluate workflow performance and make data-driven decisions.
• Create and automate procurement workflows with a user-friendly drag-and-drop interface, accessible to both technical and non-technical users.
• Develop customizable dashboards to monitor and analyze workflows in real time.
• Deploy workflow solutions rapidly, reducing the time from design to implementation.
• Automate recurring tasks and streamline processes to improve operational efficiency.
• Integrate with third-party applications such as CRM, ERP, and other business tools for enhanced functionality.

Limitations

• Hidden bugs: Occasionally, hidden bugs in the platform can disrupt workflows, even when there are no process errors, indicating potential issues within the application.
• Basic functionality gaps: Some basic tasks that users might expect the platform to handle are not supported, limiting its usability in certain scenarios.
• Form and screen design: Users also say the design of forms and screens lacks customization options, often requiring them to spend additional time on layout adjustments to meet their needs.
• Training challenges: Building workflows may require extensive training, and the platform's support turnaround times can be slow, delaying issue resolution.

ProcessMaker pricing

Similarly, ProcessMaker pricing is based on direct contact with the team and does not offer specific pricing for each tier. ProcessMaker’s product plans include three different tiers: a Standard edition, a Professional tier, and an Enterprise package.

7. Pipefy

Pipefy is a no-code process management platform utilized by procurement, HR, and IT teams to create and scale custom workflows. With built-in artificial intelligence capabilities, Pipefy’s intuitive visual interface makes automating and optimizing various processes simple, while also integrating with existing systems securely. 

Key features

• Centralizes procure-to-pay steps and integrates all tools and systems into a single platform
• Users can customize workflows for standardized execution and consistent results, ensuring simplified sourcing and improved supplier onboarding.
• Integrates with existing finance and accounting systems to consolidate processes and simplify procurement management.
• Offers customizable dashboards to track purchase order cycle time, spend management, potential cost savings, and other key performance metrics.
• Enables the creation of automated approval workflows, allowing for predefined routing based on roles, departments, or spending limits.

Limitations

• Email deliverability issues: Automation emails sent from the platform may end up in recipients' spam folders, leading to missed communications and potential delays in workflows.
• User visibility within tasks: Users say there is no feature to associate or locate specific users directly within cards, making it harder to track user responsibilities across processes.
• Time investment for customization: Customers say they need to invest significant time in building and customizing workflows, which can feel burdensome given the high cost of licensing.
• Complex registration process: The sign-up process can be overly complex and time-consuming, making onboarding more challenging compared to competitors with simpler registration workflows.

Pipefy pricing

Pipefy offers four packages tailored to businesses of various sizes, ranging from a Starter edition to an Unlimited edition. Pricing for most of these packages is not publicly available and requires a custom quote from the Pipefy team.

Choosing the top Kissflow alternative for procurement

When it comes to procurement workflow automation, Ramp stands out as a smart, fast alternative to Kissflow, designed to streamline the entire procure-to-pay process. With AI-powered intake tools, Ramp automates data extraction from contracts and screenshots, seamlessly populating purchase request forms and routing approvals to the right stakeholders. And with seamless integrations with platforms like Slack, Teams, NetSuite, and QuickBooks, it ensures your workflows are efficient and collaborative.

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By centralizing all procurement activities—requests, purchase orders, and discussions—into a single dashboard, Ramp offers real-time visibility and control over spending. Its automated three-way matching ensures invoices perfectly align with purchase orders and receipts, while discrepancies are flagged and payments for mismatches are automatically blocked. The result? Complete control over your spending with zero guesswork.

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But Ramp doesn’t stop at streamlining workflows. Proactive renewal alerts, insights into overlapping services, and AI-driven analytics allow you to benchmark vendor quotes, optimize contracts, and uncover savings opportunities, so your procurement process isn’t just efficient—it’s cost-effective too.

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For businesses looking to bring clarity and control to procurement, Ramp delivers a solution built to work as fast and strategically as you do. Take the guesswork out of managing procurement and see how Ramp Procurement can transform your processes.