Automating life sciences compliance: Ramp now supports Sunshine Act

Every February, the scramble for life sciences finance teams to meet Sunshine Act deadlines starts: tracking corporate card swipes, chasing missing NPIs, and classifying meals and travel in sprawling spreadsheets before the Centers for Medicare & Medicaid Services (CMS) March 31 deadline. One incorrect code or missing $100 expense can trigger penalties, CMS audits, and exhausting back-and-forth with field sales reps.

While the Sunshine Act brought accountability and financial transparency to healthcare provider relationships, it also created reporting complexity.

That’s why we built Sunshine Act compliance directly into Ramp. This new solution gives hardworking accountants across pharma, biotech, and medical device companies access to modern accounting tools that ease compliance requirements.

Built to save time, ensure accuracy, and reduce risk

The Sunshine Act requires life sciences companies to track and report transfers of value with healthcare providers. Despite 70% of healthcare executives prioritizing operational efficiency, many still rely on outdated systems and manual processes. Ramp simplifies compliance by embedding data collection directly into expense workflows, improving accuracy and reducing time-consuming corrections.

Key capabilities:

• Tag HCP attendees at point of spend from the NPPES database, which Ramp updates weekly.
• Apply Sunshine Act coding per expense (form of payment, nature of payment, and related products).
• Monitor spend with Ramp dashboards for point-in-time, year-to-date, or custom date range reports.
• Export CMS-ready CSV files for end-of-year reporting.
• Access raw data for all other auditing purposes.

With Ramp, field reps never leave the expense flow: swipe, search the NPPES-powered registry for the provider’s NPI, select the nature and form of payment, and tag related products, all from the mobile app. Finance teams track year-to-date transfers of value by HCP, breaking spend down by card and reimbursement. They can generate ready-to-submit Open Payments files precisely formatted to CMS requirements with a single click.

Trusted by leading life sciences companies

SprintRay, a global leader in digital dentistry and the developer of Midas, the first chairside Dental 3D Printer designed to fabricate high-quality restorations in minutes, previously spent days every month sourcing and validating data needed for Open Payments reporting. With Ramp, SprintRay has greatly reduced the burden on reps and admin employees, who no longer have to ask providers for NPI numbers following meals or events.

“At SprintRay, we believe compliance shouldn’t come at the expense of authentic relationships. Our goal is to empower our sales team to build natural, transparent connections with dentists, focusing energy on showcasing how Midas is able to transform their practice,” said Jesus Hernandez-Rangel, finance operations manager at SprintRay. “Ramp’s Sunshine Act tool is making that possible. It removes the friction from regulatory compliance; it fits intuitively into our rep’s workflows.”

Based on the early success of the pilot, SprintRay rolled out Ramp’s Sunshine Act solution across all sales, marketing, and field training employees.

Ramp is also trusted by ABB Optical, another leading life sciences company that supplies nearly two-thirds of eye care professionals across the country.

“Our mission at ABB is to empower eye care providers with the products, services and solutions they need to have more time back in their day to focus on patient care. Similarly, our team is always looking for ways to build more efficiencies into our business,” ABB Optical Group Chief Commercial Officer Nick Mengerink said. “Our decision to implement Ramp was easy because of the platform’s unified financial command center that reduces complexity as well as the ease of use for our team members, allowing us to save time and money to focus on what matters most.”

All-in-one finance operations

Ramp’s corporate cards, intuitive bill pay, and AI-powered accounting tools help life sciences companies increase efficiency across their financial operations and eliminate administrative overhead. With Ramp, organizations can:

• Control spend with smart corporate cards and built-in policy enforcement.
• Centralize spend across expenses, bills, vendor management, and procurement.
• Accelerate payments to contract research organizations (CROs) and vendors.
• Automate expense management with receipt capture and reconciliation via SMS and system integrations.
• Enhance visibility across departments with seamless accounting integration.

With Ramp reducing the work required to comply with the Sunshine Act, life sciences organizations can confidently manage HCP engagements, track spend, and stay ahead of regulatory requirements—all on the most modern finance platform.

Ramp’s Sunshine Act solution is available today. Existing Ramp Plus customers can enable Sunshine Act compliance right from the Ramp App Center. Other companies can talk to our team about automating Sunshine Act reporting.