8 best travel management software solutions for 2025

Travel management software gives businesses a smarter way to control costs, streamline approvals, and simplify reporting while saving both time and resources. Recent projections from the Global Business Travel Association (GBTA) estimate that business travel spending will surpass $1.57 trillion in 2025, a 6% increase from 2024, and is expected to exceed $2 trillion by 2029.

But with so many options, how do you know which platform to choose? Understanding the key features, benefits, and top solutions will help you make the right decision for your business.

What is travel management software?

Travel management software centralizes planning, booking, and tracking for business trips so companies can cut costs, enforce policy, and give employees a smoother experience.

Beyond booking flights and hotels, leading platforms handle expense tracking, approval workflows, and real-time reporting so finance and HR can monitor spend and keep purchases aligned with your corporate travel policy.

Travel management tools are commonly used by:

• Travel managers
• HR teams
• Finance teams
• Employees booking their own trips

Key features of travel management software

When looking for the best travel management solution, look for these key features:

Booking and itinerary management

One of the most essential features of business travel management software is the ability to book flights, hotels, rental cars, and other travel needs all in one place. This will save you time and money as you organize a single trip itinerary. Once you’re booked, if you need to make changes, all of the information is together without having to review multiple websites or travel apps.

Expense tracking and reporting

A modern tool tracks expenses and automatically categorizes items like airfare, hotels, and meals. Centralizing everything in one system improves monitoring and reporting, auto-generates expense reports, and speeds up the travel expense reimbursement process.

Policy compliance and approval workflows

Your travel expense policy sets the rules for spending, approved vendors, and other guidelines. Embedding those rules in the platform ensures every booking follows company policy. Automated approval workflows add accountability and efficiency while flagging or blocking noncompliant spend.

Integration with other business tools

Choose software that connects to your existing stack. Integrations with HR, accounting, calendar, and ERP tools improve transparency, reduce manual entry, and streamline the travel and finance process end to end.

Mobile access and real-time updates

Travel changes fast. An effective platform includes a mobile app so travelers can book, manage itineraries, upload receipts, and receive real-time alerts on delays or cancellations.

Analytics and reporting dashboards

To optimize your travel budget, you need data. Look for dashboards that reveal spending, compliance, and trend insights—and enable automated reports to spot savings opportunities and understand where travel dollars work best.

Benefits of using travel management software

Managing business travel can be challenging and time-consuming. Travel management software provides a central and automated solution to address these complexities.

These are some of the main advantages of travel management tools:

• Cost savings and improved budgeting: Access negotiated rates, add cost controls, and forecast more accurately
• Enhanced traveler experience and safety: Streamlined booking with trip tracking and emergency alerts
• Time savings: Automate booking, approvals, and expense reporting to cut manual entry and back-and-forth
• Policy compliance and fewer errors: Enforce rules in-platform and flag or block out-of-policy purchases
• Centralized data and visibility: View spend and compliance in one place, run reports, and improve forecasts

Top travel management software solutions for 2025

Business travel management tools

Self-booking lets employees tailor trips to their preferences, which can boost satisfaction and speed up planning. When it works, they get flexibility without waiting on a coordinator.

Unmanaged self-booking, though, can pull people away from their work and drive out-of-policy purchases. It also makes it harder for finance to control budgets and maintain visibility into travel and expense (T&E) activity.

To balance traveler flexibility with cost control, the platforms below pair self-serve booking with enterprise-grade policies, approvals, and reporting—so employees stay happy and your budget stays on track:

Ramp

G2: 4.8 | Capterra: 4.9

Ramp is an all-in-one finance operations platform with a broad range of features to help small businesses and enterprises alike with their travel and expense management needs. Sure, we may be biased in giving our platform the top spot in this list, but our G2 and Capterra ratings speak for themselves. And if you need more reasons to try Ramp, here are a few:

• Integrated business travel booking: We make it easy for employees to see what flights and hotels are within policy. Ramp Travel pulls together a wide inventory of hotel accommodations and flights for employees to review and book, including deals not available elsewhere, thanks to our partnership with Priceline
• Comprehensive expense management: Finance teams can set granular controls on how employees can use company funds for business trips with Ramp’s expense management automation. Our real-time reporting capabilities also allow you to actively manage your T&E budget and prevent out-of-policy spending before it happens
• Automated expense reporting and reimbursement: Once travelers get back, there’s no need to play catch-up with expense reports. Ramp prompts employees to submit receipts for each transaction made with our corporate cards in real time. Our AI-powered software then reviews and categorizes each expense, saving finance teams even more time on the back end
• Travel booking is just the beginning: Ramp’s unlimited free plan comes with our travel management solution, but you don’t have to use it to benefit from the platform. If you already have a corporate travel management tool you’re happy with, you can still use Ramp’s full suite of financial tools on their own

Pricing

Ramp offers an unlimited free tier with access to our most powerful expense management features, including our signature business travel management tool. For even more control, you can upgrade to Ramp Plus for $15 per user per month. Ramp also offers enterprise pricing on request—just reach out for a quote.

SAP Concur

G2: 4.0 | Capterra: 4.3

SAP Concur is a cloud-based travel, expense, and invoice management tool. It works best for mid-sized to large enterprises, especially with global operations and complex workflows. SAP Concur automates and integrates travel booking with its expense reporting tools.

When you choose SAP Concur as your travel management solution, your travel and expense data is connected, streamlining the workflow from booking to reimbursement. The platform includes separate modules for expenses, travel, and invoices, allowing you to scale as your business needs change.

If solving for complexities matters, SAP Concur has the toolset to help. It offers robust global regulatory and compliance features, and can handle multiple currencies, tax jurisdictions, and risk profiles.

Pricing

SAP Concur doesn’t publish their pricing. You will need to call for a quote.

TravelPerk

G2: 4.6 | Capterra: 4.7

TravelPerk simplifies corporate travel for mid-market and enterprise businesses by bringing a massive travel inventory into its platform. In doing so, TravelPerk reduces the hassle and headaches that often come with booking business travel under strict company guidelines.

Employees can compare various booking options from all over the internet in real time to find a suitable choice that falls within company policy and budget. If needed, 24/7 customer support and concierge services assist with flights, car rentals, accommodations, and meeting rooms.

TravelPerk also offers flexibility: with FlexiPerk, you can receive an 80% refund on any travel plans booked through the software, no matter the reason for cancellation. If your company already uses Ramp, you can integrate TravelPerk with Ramp for seamless expense tracking and greater savings on business travel.

Pricing

TravelPerk’s Starter plan comes with five free bookings per month; after that, you’ll pay 5% per booking. TravelPerk also offers Premium, Pro, and Enterprise plans:

• Premium: $99 per month, plus 3% per booking
• Pro: $299 per month, plus 3% per booking for Pro
• Enterprise: Contact for details

Egencia

G2: 4.5 | Capterra: 3.8

Egencia, which was acquired by American Express Global Business Travel in 2021, is a corporate travel management platform used for booking travel, managing itineraries, policy compliance, risk management, and traveler safety.

Generally, Egencia is best for medium to large enterprises, but the platform offers a robust set of travel management tools for any company with a high volume of travel. Their centralized booking is a key feature.

Egencia receives high marks in customer reviews for the user experience and access to a large inventory of travel options. The tool also integrates with a variety of expense management platforms to link travel booking to expense reporting and reimbursement.

Pricing

Egencia doesn’t publish their pricing. You will need to call for a quote, customized to your specific business needs.

Navan (formerly TripActions)

G2: 4.7 | Capterra: 4.6

Formerly known as TripActions, Navan is a corporate travel booking tool that helps mid-market companies and enterprises manage their corporate travel plans in one place.

Use Navan’s online booking tool to arrange trips for employees, guests, or groups of up to 50 people. Then, tap automatic receipt capture and advanced reporting for easier expense management and visibility into company travel spending.

Whether employees prefer DIY or personalized assistance, Navan offers self-serve tools and 24/7 customer support so they can manage itineraries on the go.

Pricing

Navan’s travel booking features are free for businesses with up to 200 employees; expense management features are free for the first five users. Beyond that, Navan doesn’t publicly advertise subscription costs—you’ll need to contact sales for a quote.

Tools to manage travel spending

Not all companies will need business travel management software with all the bells and whistles. Sometimes, a good expense management tool will suffice.

Without an efficient system to monitor and control travel spending, your company may be getting a poor return on your travel budget. Expense management solutions like Ramp and the ones we cover below help businesses track, control, and report on their travel expenses.

Spendesk

G2: 4.6 | Capterra: 4.7

Not all businesses need full travel management software. Sometimes, a strong expense management tool is enough. Spendesk’s expense platform fits businesses of all sizes that want to monitor and control spending.

Its 7-in-1 solution includes company credit cards, expense reporting, invoices, approvals, accounting automation, budgets, and reporting, giving finance visibility while preserving employee flexibility. You can also set budgets and spending policies for Spendesk cards in advance to control and track employee travel expenses in real time.

Pricing

Spendesk offers three plans depending on business needs and size. All pricing is quote-based; schedule a demo with sales to try the software and get a cost estimate.

BILL Spend & Expense (formerly Divvy)

G2: 4.5 | Capterra: 4.7

BILL Spend & Expense (formerly Divvy) is a popular expense management platform for small and mid-market businesses. While BILL doesn’t include a dedicated travel management tool, it still helps finance teams monitor T&E and automate operations with customizable spend controls and automatic expense categorization. If employees make eligible purchases with BILL corporate cards, your company can also collect rewards points and redeem them for cash back, gift cards, statement credit, or travel.

Pricing

BILL Spend & Expense is free to use if you qualify for the BILL corporate card. Advanced features like AP/AR automation require a paid subscription.

Pricing

‍BILL Spend & Expense is free to use, provided you qualify for the BILL corporate card. Advanced features like AP/AR automation require a paid subscription.

Circula

G2: 4.6 | Capterra: 4.6

Circula is built for companies with an international presence, from professional service firms and startups to large corporations. The platform is designed for business travelers, with mobile-first UX, AI-powered receipt scanning, and Offline mode for submitting expenses without internet access (handy on flights). Travelers can also use Assistant mode to allow colleagues to submit expenses on their behalf.

Pricing

Circula offers three pricing tiers:

• Starter: €10 per user per month
• Professional: €15 per user per month
• Professional Plus: Contact sales

How to choose the right travel management software

Start by aligning the tool to your program’s realities—size, integrations, budget, user needs, and scalability—then run a scored evaluation to pick a best-fit partner.

1. Company size and travel volume

If you’re a smaller company, prioritize cost-efficient platforms with core booking and reporting. For medium to large enterprises or high travel volume, look for robust approval workflows, policy enforcement, and centralized dashboards.

2. Integration needs

A connected ecosystem can reveal new insights and opportunities you wouldn’t have discovered otherwise. Look for software that offers seamless integrations with your existing systems, like accounting software, HR systems, calendar tools, and ERP platforms, for better performance and greater efficiency.

3. Budget and pricing models

Common models include:

• Per user per month
• Per trip or booking fee
• Flat subscription fee

Choose based on your booking volume and reporting needs, and watch for extra fees (onboarding, integrations, support) that can affect total cost.

4. User experience and support

The ideal software should offer an intuitive user experience, a dedicated mobile app, and access to a wide range of travel options. Platforms with expense management automation features also reduce busywork for both travelers and finance teams.

Tools with round-the-clock customer travel support help reduce the stress involved with business travel planning and booking. This feature also provides travelers and their employers with peace of mind if travel plans are disrupted.

5. Customization and scalability

The right travel management tool might have everything you need right out of the box. But the odds are you'll need to update things like approval workflows and policy enforcement. Look for tools that offer this level of customization, allowing the software to match your business travel needs.

Likewise, make sure the tool can scale with you as your company and your travel needs grow. This might include multi-location or even multi-country support, among other add-ons.

Step-by-step process for evaluating and selecting a solution

Once you’re ready to evaluate a potential solution, start with a scorecard or checklist that helps you keep track of the above features and how they meet your needs. Follow these steps to evaluate which solution is best for you:

1. Define your needs: Goals, pain points, travel volume, user counts
2. Prioritize must-have features: Identify non-negotiables and desired customizations
3. Shortlist and request demos: Line up 3–5 vendors that match your criteria
4. Compare pricing vs ROI: Map pricing models to expected time and cost savings
5. Check reviews and references: Validate onboarding, integrations, and support quality
6. Decide and plan implementation: Select the best fit and coordinate rollout with the vendor

After these steps, partner with the vendor of your choice to implement the software into day-to-day operations.

Common challenges and how travel management software solves them

Corporate travel often breaks down around manual workflows, limited visibility, and policy gaps. A modern travel management platform centralizes booking, spend, and approvals so you can address these issues up front.

• Manual booking and approvals: Email-and-spreadsheet workflows create delays and overspending; centralize booking and automate approvals in one system
• Limited visibility into travel spend: Get a real-time view of who’s traveling, what they’re spending, and which budgets they hit via dashboards and reports
• Policy noncompliance: Enforce rules at booking and flag or block out-of-policy purchases automatically
• Time-consuming expense reconciliation: Automate receipt capture and matching so reports compile themselves with fewer errors
• Fragmented data: Pull information out of spreadsheets and sites into a single reporting dashboard for easier analysis and forecasting

How Ramp streamlines business travel expense management

Managing business travel expenses can quickly spiral into a time-consuming grind. Between tracking receipts across multiple trips, enforcing travel policies, and reconciling expenses weeks after employees return, finance teams often find themselves buried in manual work and policy violations that could have been prevented.

Ramp's expense management software transforms this process into a streamlined workflow. When employees book travel, Ramp automatically captures and categorizes expenses in real time, eliminating the need for manual receipt collection. The platform's intelligent receipt matching technology pairs transactions with their corresponding documentation automatically, so your team doesn't waste hours hunting down missing receipts or matching expenses to credit card statements.

Policy enforcement becomes proactive rather than reactive with Ramp's customizable spend controls. You can set specific limits for different expense categories like hotels, meals, or transportation, and the system automatically flags or blocks out-of-policy purchases before they happen. For instance, if your travel policy caps hotel stays at $200 per night, Ramp will alert employees trying to book accommodations exceeding that limit, preventing policy violations at the point of purchase.

The platform's real-time visibility gives finance teams unprecedented control over travel spending. Instead of waiting until month-end to discover budget overruns, you can monitor travel expenses as they occur, identify spending trends, and make adjustments on the fly. Automated expense reports compile themselves, complete with all necessary documentation and policy compliance checks, reducing what typically takes hours into minutes.

This combination of automation, policy enforcement, and real-time visibility doesn't just save time—it fundamentally changes how businesses approach travel expense management, turning a traditionally reactive process into a proactive system that prevents issues before they arise.

Choose Ramp for travel management

Unlike standalone travel booking tools or expense trackers, Ramp Travel brings everything together in one integrated platform. Your team books trips and manages expenses without jumping between different systems, while you maintain complete visibility across the entire travel lifecycle.

Ready to see how much simpler business travel can be? Discover how Ramp's unified approach to travel and expense management can transform your company's T&E operations.