Teamwork vs. Notion: a data-backed comparison
Explore how Teamwork and Notion compare in terms of features, pricing, adoption trends, and ideal use cases to help you determine which project management tool is the best fit for your team.
Teamwork vs. Airtable at a glance
Both Teamwork and Airtable offer strong project management capabilities, but they are different in their approaches to task management.
Teamwork focuses on client service delivery with billing, time tracking, and task dependencies, making it ideal for agencies and service-based teams.
Airtable blends project tracking with a spreadsheet-database interface, enabling teams to organize and manipulate complex data in highly customizable ways.
Metrics | Teamwork | Airtable |
|---|---|---|
Relative cost | 27% lower cost than category average | 38% lower cost than category average |
Adoption trend | 18% QoQ adoption growth | 12% QoQ adoption growth |
Primary user segment | – | 42% of users are micro businesses |
Best for | Teams managing complex projects with multiple stakeholders who need integrated time tracking, resource planning, and client collaboration in one platform. | Teams that need flexible data organization that combines spreadsheet simplicity with database capabilities. |
Teamwork overview
Teamwork is a project management platform designed for client-focused teams managing complex deliverables across multiple projects. It offers dedicated client portals for external collaboration, while internal conversations remain private.
With features like task dependencies, workload planning, and detailed reporting, Teamwork supports teams that need visibility into task progress, resource usage, and overall project performance.
Teamwork key features
Features | Description |
|---|---|
Client management | Includes built-in CRM tools to store client information, manage interactions, and grant project access. |
Task and project planning | Supports Gantt charts, task dependencies, and timelines to organize and manage projects from start to finish. |
Time tracking and invoicing | Tracks hours spent on tasks and generates invoices directly within the platform. |
Collaboration tools | Provides team chat, file sharing, and threaded discussions within project workspaces. |
Custom workflows | Offers customizable templates, task statuses, and reporting formats to suit different industries and teams. |
Resource and workload management | Displays team availability and task assignments across multiple projects |
Airtable overview
Airtable is a flexible database platform that combines spreadsheet simplicity with database power, designed for teams who need to organize and track information without technical complexity. It transforms traditional data management by making databases as intuitive as spreadsheets.
With customizable field types, multiple viewing options, and real-time collaboration features, Airtable supports teams that need structured data organization, workflow automation, and seamless information sharing across departments and projects.
Airtable key features
Features | Description |
|---|---|
Multiple data views | Presents the same dataset in various formats including Grid, Kanban, Gantt, Calendar, Gallery, and Timeline views. |
Automation capabilities | Creates trigger-action sequences that automatically perform tasks like updating records, sending notifications, moving items between views when conditions are met. |
Integrations | Connects with 36 native integrations across project management, file handling, communication, and social networking tools, plus offers API access. |
Custom interfaces | Allows creation of tailored dashboards and data entry screens without coding knowledge. |
Pros and cons
Tool | Pros | Cons |
|---|---|---|
Teamwork |
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Airtable |
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Use case scenarios
Teamwork excels for teams with structured, multi-step projects, while Notion is ideal for teams needing flexible, custom-built workflows.
When Teamwork is the better choice
- Teams managing multi-phase client projects with structured timelines and dependencies
- Departments that require standardized workflows, clear task ownership, and role-based access controls
- Organizations coordinating across multiple teams or clients where visibility and accountability are critical
When Airtable is the better choice
- Best for teams organizing structured data or building custom internal workflows
- Ideal when flexibility and multiple data views outweigh traditional task management
- Tracks diverse information in interconnected tables
- Enables different departments to access customized views of shared data
- Supports cross-functional collaboration through flexible data presentation
Other project management tools
- Asana: For teams needing simpler task management with timeline features and intuitive interfaces.
- Monday.com: Offers more visual workflow automation with customizable project dashboards and superior data visualization tools.
- Trello: Provides simpler Kanban-based project and task tracking for teams wanting minimal setup time and lower costs.
- Jira: Excels for teams embedded within software development organizations needing to align project workflows with development cycles.
- Smartsheet: Combines spreadsheet familiarity with powerful automation, ideal for teams coming from Excel-based systems.
- Basecamp: Offers simplified communication-centered project management for teams prioritizing clear communication over complex features.
- Wrike: Provides enterprise-grade resource management better suited for larger departments with complex resource allocation needs.
- Zoho: Delivers an integrated suite including CRM and project tools, creating a more comprehensive ecosystem for teams.
- Microsoft Project: Offers deeper scheduling capabilities for teams managing complex, interdependent projects with strict timelines.
- ClickUp: Combines customizability with better native time tracking than Notion at a competitive price point.