Real-time payments (RTP): What they are and how they work

Real-time payments are changing how money moves between accounts. Unlike traditional banking that processes transactions in batches, real-time payments transfer funds instantly—any time, day or night. This immediacy gives businesses and individuals more control over their finances.

For businesses, it eliminates waiting periods between payment initiation and settlement, improving cash flow visibility and financial planning. For consumers, they get immediate confirmation when bills are paid, emergency transfers are completed, and person-to-person payments are received.

Let’s walk through how real-time payments work, their benefits, and how they compare to other payment methods.

What are real-time payments?

What sets real-time payment systems apart are three defining features:

• Immediate availability of funds to the recipient
• Continuous operation—24 hours a day, every day of the year
• Payment finality—once processed, transactions can't be reversed or canceled

Unlike traditional payment methods that can take days to settle, real-time payments (RTP) complete transactions in seconds—offering a major leap in speed and efficiency. Here’s how RTP compares to other common methods:

• ACH transfers: Typically take 1–3 business days
• Checks: Can take 5 or more days to clear
• Credit card payments: Appear instant but actually settle in 1–3 days

With RTP, funds are typically available to the recipient within 10–15 seconds of initiating the payment—making them one of the fastest and most reliable ways to move money today.

For businesses, this speed allows them to:

• Process immediate payroll disbursements
• Make instant bill payments
• Send emergency cash transfers
• Conduct frictionless commerce

Simply put, money now moves as quickly as digital information—a capability that's quickly becoming the new normal for businesses and consumers.

What are real-time payment networks?

While real-time payments refer to the actual movement of money between accounts in seconds, real-time payment networks are the infrastructure that makes those instant transfers possible. These networks serve as the backend systems that connect financial institutions, enabling secure, irrevocable fund transfers 24/7/365.

They’re typically operated by central banks, banking consortiums, or private providers, and each network follows its own technical standards and regional regulations.

Some leading examples are:

• UK's Faster Payments Service (FPS): Currently allows payments up to £1 million, while Sweden’s Swish is designed primarily for small, real-time consumer payments, typically up to SEK 150,000 depending on bank policies
• India's Immediate Payment Service (IMPS): Processes over 4 million transactions daily and plays a key role in India's digital economy
• Other notable systems: Singapore's FAST, the European SEPA Instant Credit Transfer, and Australia's New Payments Platform (NPP)

These real-time payment networks are each tailored to its region's financial infrastructure, user needs, and regulatory environment. For businesses expanding globally or streamlining local operations, understanding the differences between networks can help you choose the right rails for speed, security, and scalability.

How do real-time payments work?

Real-time payment systems use a straightforward process to move your funds almost instantly. The technology combines messaging systems, authentication protocols, and settlement mechanisms.

Here's what happens when you make a real-time payment:

1. Initiation: You start a transaction through your banking app, website, or payment interface
2. Validation: Your bank immediately checks that you have enough funds and validates the request
3. Secure messaging: If verified, your bank sends a secure payment message to the central payment network. This message includes your transaction details, recipient information, and authentication data
4. Authentication: The central system verifies the transaction by checking digital signatures, looking for fraud indicators, and confirming both banks are valid participants
5. Settlement and confirmation: The central system tells the recipient's bank to credit the account immediately and sends confirmation back through the network

This entire process typically takes just 10–15 seconds because they use immediate messaging, real-time clearing, pre-funded accounts, and automated checks that eliminate manual reviews.

When are real-time payments used in businesses?

One of the most impactful uses of real-time payments is improving cash flow management. With RTP, businesses can accelerate receivables, time outgoing payments more precisely, and maintain clearer day-to-day visibility into liquidity. This is especially valuable for companies managing tight margins, vendor dependencies, or seasonal fluctuations.

Common business use cases include:

• Payroll: Offer same-day or instant wage disbursements for hourly or contract workers
• Vendor payments: Pay suppliers immediately upon invoice approval to strengthen relationships or capture early payment discounts
• Customer refunds: Issue real-time refunds to improve customer experience and reduce service wait times
• Loan or expense disbursements: Provide immediate access to funds for employees, partners, or clients
• Emergency payments: Handle urgent transactions like insurance claims or system outage reimbursements without delay

As expectations for speed and transparency grow, real-time payments are becoming a strategic tool—not just a convenience—for businesses that want to move faster and operate with greater financial agility.

Benefits and challenges of real-time payments

Real-time payments bring powerful advantages to businesses, from improving cash flow to unlocking new customer service capabilities. But like any financial technology, they come with challenges—especially around fraud prevention and integration. Below are the key benefits and risks to keep in mind when adopting RTPs for your business.

Benefits of real-time payments

• Faster cash flow: Receive funds in seconds instead of days, accelerating working capital cycles
• Real-time visibility: Instantly update cash positions and reconcile transactions without delays
• Lower processing costs: Reduce reliance on checks or manual workflows, saving time and money
• Stronger supplier relationships: Enable on-time or early payments that improve vendor trust and terms
• Improved customer experience: Support instant refunds, claim payouts, and service reimbursements
• Payroll flexibility: Offer same-day pay for hourly or gig workers to support financial wellness

Risks and challenges

• Irreversible transactions: Once a payment is processed, it cannot be reversed—raising fraud and error risks
• Higher fraud exposure: Instant payments give fraudsters less time to be detected, requiring stronger prevention tools
• Legacy system integration: Older ERPs or accounting tools may need upgrades to support RTP capabilities
• Compliance complexity: Varying regional regulations can complicate cross-border real-time payment use cases
• Implementation scope: Large enterprises may require months of coordination across departments and vendors
• Cost barriers for SMBs: Smaller businesses may face higher costs or rely on third-party platforms for access

RTP vs. other payment methods

Choosing the right payment method depends on speed, cost, timing, transaction size, and use case. Here’s how RTP compares to the most common alternatives:

RTP vs. RTGS (Real-Time Gross Settlement)

RTP is better suited for everyday business transactions:

• Best for business payments under $1,000,000
• Available 24/7 with lower fees
• Faster, more flexible for mid-size transactions

RTGS is designed for high-value, time-sensitive interbank transfers:

• Best for real estate closings, securities settlements, interbank payments
• Typically settles during banking hours only
• High transaction limits (often $5M+)
• Expensive ($25+ per transaction)

RTP vs. ACH

RTP adds speed and immediacy when timing matters:

• Best for urgent payouts, emergency reimbursements, just-in-time inventory
• Settlement time typically takes a few seconds
• Non-reversible but ideal for one-time, time-critical payments

ACH is a batch-based system optimized for recurring or predictable transactions:

• Best for payroll, subscriptions, vendor invoices
• Settlement time is within 1–3 business days (or same-day ACH at higher cost)
• Low cost (often pennies per transaction)
• Reversible if errors occur

RTP vs. Wire transfers

RTP simplifies and speeds up domestic transfers:

• Best for: High-frequency, mid-value transactions
• Always available, with faster processing and fewer manual steps
• Lower fees and better user experience for U.S. payments

Wire transfers are a reliable choice for high-value or international payments:

• Best for large, one-off payments or international disbursements
• Settlement time is typically within the same day during banking hours
• Higher fees ($20–$50+)
• Manual processing and more complex setup

How to choose the right method

Not every business payment requires instant settlement, nor do all transactions justify higher processing fees. By evaluating factors like urgency, transaction size, frequency, and recipient needs, you can align the right payment method with each use case.

se this quick framework to choose the best method based on your payment goals:

• Urgent, lower-value payments (less than $100K): Use RTP
• High-value or international payments: Use wires or RTGS
• Recurring or bulk payments: Stick with ACH for cost efficiency

Most businesses benefit from a hybrid approach—RTP for time-sensitive disbursements and refunds, ACH for recurring payroll, and wires for large or international transfers.

Manage every business payment from one unified platform

As payment needs grow more complex—spanning everything from recurring vendor invoices to urgent one-off disbursements—businesses need a solution that supports speed, control, and flexibility. Ramp brings together all major business payment methods into a single platform, making it easy to send funds in the way that best fits each transaction.

Ramp supports a range of payment types, including:

• ACH transfers for scheduled vendor payments, reimbursements, and payroll
• Check payments for vendors who still rely on physical methods
• Corporate cards and virtual cards for real-time spend control and cashback on eligible transactions
• Domestic and international wires for time-sensitive, high-value payments to vendors anywhere in the world in supported countries

With built-in approval workflows, real-time tracking, and seamless accounting integrations, Ramp gives finance teams full visibility into every payment—without sacrificing speed or security. Whether you're managing recurring bills or unexpected expenses, Ramp ensures your payments move efficiently, with fewer manual steps and greater control.

Get started with Ramp.