December 3, 2021

What is year-to-date?


Year-to-Date or YTD is an important time-based metric in accounting and bookkeeping. In this article we’ll walk through what it means, when and how it’s used, and how to place YTD metrics in context of other useful time-based metrics.

What does year-to-date mean?

Year-to-date (YTD) is a time-based measurement used in financial management and investment. Most North American companies take year-to-date to mean the calendar year, which is also aligned with their fiscal year (starting January 1).

However, some companies do not peg their fiscal year to the calendar year, so be careful to check which fiscal year you’re using before preparing any YTD information. Some companies will choose different fiscal years to align better with seasonal trends, or lumpy supply and demand.  

Who uses year-to-date?

Business owners, accountants, bookkeepers, and investors all use YTD to compare current performance to other periods. Year-to-date is typically used as a quick way to check in on revenue, income, or dividends. Here are some other groups or entities that use year-to-date as a metric.

Global financial markets

Stock markets also provide YTD information to help investors, fund managers, listed investment companies and wider markets to understand performance. For example, you can quickly check the performance of the S&P 500 using a whole range of different time-based measures, including YTD.

Again, YTD is a relatively meaningless metric at the very early stages of a fiscal year—but its utility grows as the year develops. 

Corporate accounting teams

Management can ask for YTD details as a quick check-up on the company’s financial health, rather than waiting until the end of a quarter. YTD information may be particularly useful if the business is going through a period of atypical activity. That could be a merger or acquisition, a fundraise, or some form of external crisis. In these situations, YTD information may help the business quickly see how different their YTD spend, earnings, or vendor costs are compared to the same time frame the year before. 

Financial Planning and Analysis teams 

FP&A teams need to budget and forecast, so they may also use YTD information to uniform their data gathering and decision making. For example, a financial analyst may notice that the business’s YTD spending on a particular vendor or department has already exceeded last year’s total. This could be a sign that the business needs to find more efficient ways to better control their spend.

HR and payroll teams

HR and payroll teams often use YTD reporting to understand how much the company has spent from the start of the current fiscal year up until now on gross pay, net pay, deductions, benefits, taxes, and expense reimbursement. A HRIS system can also help payroll teams and HR managers to view YTD details on hours worked, leave days taken, and leave accrued. 

How do businesses use year-to-date?

In many ways, businesses use year-to-date the same way they use other metrics, such as:

  • Week-on-week (WoW): The week-on-week metric is used by companies to compare one week of data to the previous week. Any seven-day period can be used to compare against the one before it and isn’t limited to the current one. For example, a 5% week-on-week expense growth means that expenses have increased by 5% this week compared to the last. Businesses can use WoW to analyze short-run metrics to keep track of task progress and employee performance.

  • Month-to-date (MtD): month-to-date is a metric that is used to track progress from the start of the month to the current date, but not including it. This metric is specifically used to track progress. Businesses can use MTD to see results on a particular campaign or the progress of an activity.

  • Month-on-month (MoM): The month-on-month metric shows the change in the value of a particular KPI over the period of one month. This is an essential metric because businesses need to assess their KPIs before the quarter is up and often look at monthly changes to evaluate their goals.

  • Year-on-year (YoY): The year-on-year metric measures growth in a metric over the course of one year. This is the most used time-period metric, as companies often compare their current KPIs with that of last year. An advantage of using YoY is that it takes seasonality into account. 

However, note that time-period measures can be misleading if not much of the time-period has yet elapsed. 

How to calculate year-to-date

YTD measurement is more sensitive to early changes than late changes. It’s a measurement that’s perhaps best used alongside others, rather than in isolation. For example, contrast YTD measurement with year-ending, quarter-on-quarter (QoQ), and custom date ranges if needed. 

Here’s a simple example of YTD measurement: Let’s say you want to do this for your business's profits. Modern financial management software will help you rapidly pull out this information at the click of a button, but you can also use spreadsheets and formulas to get these figures.

Calculating YTD profit

Your profit & loss statement shows your total revenue, expenses, and profits or losses for any specific period of time. Most income statements are assessed over a month, quarter, or year, but you can look at YTD information on your P&L too. 

Let’s say your fiscal year starts on January 1st like many businesses in the US. And let’s say today is April 2nd. The P&L shows income of $670,539 and expenses of $340,708. By subtracting the latter from the former, you get your YTD profit: $320,831.

Calculating YTD stock returns

You can also do this with stock prices:

  • Subtract its price at the start date of the fiscal year from its most recent value at close
  • Divide the difference by the value on your fiscal year start date
  • Then multiply your result by 100 to get that as a percentage

One thing to remember when calculating YTD information is to always exclude the current day, because it is still underway. 

Get YTD spending and saving insights  

Using time-period measurements like YTD, QoQ, and MtD give financial planning and analysis teams and senior leaders shaping financial management strategy an array of ways to look at the businesses financial health. 

However, the days of relying on spreadsheets to calculate these time-period measurements are coming to an end. Accounting, bookkeeping and spend management software building now make time-period measurement fast and efficient. With Ramp, you can get a high-level view of the company’s spend across any time frame. 

The term year-to-date is defined in our Ramp Finance Glossary.


No credit checks or founder guarantee, with 10-20x higher limits.
This is some text inside of a div block.
Oops! Something went wrong while submitting the form.
The Ramp team

More Resources
View All
No items found.
View All
Don’t miss these
How to track spend across all vendors
5 expert tips on executing an effective spend analysis
Don’t let bureaucracy create spending bottlenecks
Meet our customers

How UpEquity streamlined its finance stack

How we helped Squared Away find extra savings automatically

How we helped Brigit get a customer-centric corporate card solution

How we helped Mode track spend in real-time

How we helped Eight Sleep automate their accounting

How we helped WayUp put expense reports on auto-pilot

How we help Red Antler centralize its company spend

Learn more about Ramp

Streamline approvals.
Review requests, pre-approve expenses, and issue general expense cards in a few clicks – or directly in Slack. Delegate approvals and empower your team leads to spend on the things they need and control their team’s expenses.
Learn more
Issue instant cards.
Unlimited virtual and physical cards with built-in spend limits, instantly available for everyone in your team. Define spend rules and let your smart cards enforce your policies automatically. No more surprises or under-the-radar spending.
Learn more
See spend as it happens.
Stop waiting on monthly statements or manual spreadsheets. Find, browse, and download real-time transactions from any employee, department, or merchant – on any device.
Learn more
Close your books 5x faster.
An accounting experience by finance teams, built for speed and efficiency. Automate manual processes and start enjoying instant reconciliation – Ramp does all the heavy lifting.
Learn more
Trim wasteful spend.
Ramp analyses every transaction and identifies hundreds of actionable ways your company can cut expenses and alerts your team via email, SMS, or Slack. It’s like having a second finance team, laser-focused on cutting costs.
Learn more
Consolidate reimbursements.
Ramp makes it easy to reimburse your employees for any incidental out-of-pocket expenses. Review, approve, and pay employees back for anything that didn’t make it onto a card with the rest of your Ramp transactions.
Learn more