Teamwork vs. Notion: a data-backed comparison
Explore how Teamwork and Notion compare in terms of features, pricing, adoption trends, and ideal use cases to help you determine which project management tool is the best fit for your team.
Teamwork vs. Notion at a glance
Both Teamwork and Notion offer strong project management capabilities, but they take different approaches to organizing work.
Teamwork excels at connecting project timelines with structured task execution, using tools like task dependencies, milestones, and workload management to keep teams aligned and on track.
Notion offers a flexible, all-in-one workspace that blends documents and databases, making it ideal for teams that want to customize their workflows and build systems tailored to their unique processes.
Metrics | Teamwork | Notion |
|---|---|---|
Relative cost | 27% lower cost than category average | 25% lower cost than category average |
Adoption trend | 18% QoQ adoption growth | 9% QoQ adoption growth |
Primary user segment | – | – |
Best for | Teams managing complex projects with multiple stakeholders who need integrated time tracking, resource planning, and client collaboration in one platform. | Teams that want an all-in-one workspace to manage docs, tasks, and wikis in a highly flexible and customizable way. |
Teamwork overview
Teamwork is a project management platform designed for client-focused teams managing complex deliverables across multiple projects. It offers dedicated client portals for external collaboration, while internal conversations remain private.
With features like task dependencies, workload planning, and detailed reporting, Teamwork supports teams that need visibility into task progress, resource usage, and overall project performance.
Teamwork key features
Features | Description |
|---|---|
Client management | Includes built-in CRM tools to store client information, manage interactions, and grant project access. |
Task and project planning | Supports Gantt charts, task dependencies, and timelines to organize and manage projects from start to finish. |
Time tracking and invoicing | Tracks hours spent on tasks and generates invoices directly within the platform. |
Collaboration tools | Provides team chat, file sharing, and threaded discussions within project workspaces. |
Custom workflows | Offers customizable templates, task statuses, and reporting formats to suit different industries and teams. |
Resource and workload management | Displays team availability and task assignments across multiple projects |
Notion overview
Notion is a flexible workspace that combines documents, databases, and task tracking into a single collaborative platform. Teams can build custom dashboards that present the same project data in multiple formats, from tables to calendars to kanban views.Its database-driven structure makes it ideal for centralizing project information and adapting workflows to match each team’s unique needs.
Notion key features
Features | Description |
|---|---|
Flexible workspace | Combines notes, databases, and tasks in a customizable environment |
Collaboration tools | Supports real-time editing, file sharing, and teamwork spaces |
Database functionality | Enables structured data tracking with relational databases |
Integrations | Connects with Slack, Google Drive, and Trello for efficient workflows |
Customizable templates | Offers a variety of pre-built templates for different use cases |
Pros and cons
Tool | Pros | Cons |
|---|---|---|
Teamwork |
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Notion |
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Use case scenarios
Teamwork excels for teams with structured, multi-step projects, while Notion is ideal for teams needing flexible, custom-built workflows.
When Teamwork is the better choice
- Teams managing multi-phase client projects with structured timelines and dependencies.
- Departments that require standardized workflows, clear task ownership, and role-based access controls.
- Organizations coordinating across multiple teams or clients where visibility and accountability are critical.
When Notion is the better choice
- Teams that need to design custom workflows not supported by traditional project management tools.
- Startups or creative teams looking to combine documentation, task tracking, and data views in one workspace.
- Projects requiring interconnected databases, flexible layouts, and multiple visualizations of the same data.
Other project management tools
- Asana: For teams needing simpler task management with timeline features and intuitive interfaces.
- Monday.com: Offers more visual workflow automation with customizable project dashboards and superior data visualization tools.
- Trello: Provides simpler Kanban-based project and task tracking for teams wanting minimal setup time and lower costs.
- Jira: Excels for teams embedded within software development organizations needing to align project workflows with development cycles.
- Smartsheet: Combines spreadsheet familiarity with powerful automation, ideal for teams coming from Excel-based systems.
- Basecamp: Offers simplified communication-centered project management for teams prioritizing clear communication over complex features.
- Wrike: Provides enterprise-grade resource management better suited for larger departments with complex resource allocation needs.
- Zoho: Delivers an integrated suite including CRM and project tools, creating a more comprehensive ecosystem for teams.
- Microsoft Project: Offers deeper scheduling capabilities for teams managing complex, interdependent projects with strict timelines.
- ClickUp: Combines customizability with better native time tracking than Notion at a competitive price point.
- Airtable: Provides superior database capabilities for teams building complex relational data systems for project tracking.