How Ramp’s million-plus users finish expenses in under 15 seconds
- 1. Never worry about another receipt — Ramp automatically grabs it from your inbox.
- 2. Ask Ramp what’s in policy, get instant answers, and effortlessly submit expenses on Slack or SMS
- 3. Rest easy knowing Ramp is always learning from your patterns and looking for ways to automate more busywork
- What you gain: Operational excellence, time back, and a faster close
Expense reports are dead — or they should be.
Your top marketing talent and finance teams weren’t hired to chase receipts, write redundant memos, or decode unclear transactions. Their time is too valuable, and it’s unnecessary; tools can automate this process for them.
With Ramp, employees can ask policy questions, complete expenses, and submit them on the go, often without ever opening the Ramp app. That means managers and finance teams get cleaner, faster expenses with a lot fewer follow-ups. No more playing bad cop. It’s a win-win for everyone.
Good news: if you’re an admin, there are just two quick settings you need to enable to eliminate receipt chasing and speed up the submission and approval process by letting Ramp run on web, mobile, SMS, and Slack.
“We’ve seen a huge increase in compliance since moving to Ramp because it’s just so easy to use. Employees can text a picture of a receipt if it’s not captured by the Gmail or Uber integration, use the mobile app, or submit in Slack, where we spend a majority of our time…the more accessible Ramp is, the more people actually use it.”
Ian Woodcock, Accounting Operations Leader, Solidcore
1. Never worry about another receipt — Ramp automatically grabs it from your inbox.
Stop asking employees to keep every receipt and manually type in all the details. When you connect Gmail or Outlook, Ramp pulls receipts straight from your inbox.
Why this matters: You can’t stay compliant if receipts never make it to the transaction, and relying on employees to save and upload them is a losing game. Ramp’s receipt integrations remove that burden entirely. Teams match 3x more receipts without lifting a finger — no forwarding receipts, no uploads, no “oops, I forgot.”
How to enable: Admins can connect Gmail or Outlook and also add other top vendors like Amazon or Uber Eats directly in their App Center in a matter of minutes. (Note: For Gmail, you need Google Workspace Superadmin access to turn on this capability.)
2. Ask Ramp what’s in policy, get instant answers, and effortlessly submit expenses on Slack or SMS
Ask Ramp what’s in policy.
Employees constantly ask the same questions: “Can I expense this?” “What’s my spending limit?” “What’s the per diem?” Instead of guessing or pinging finance, they can ask Ramp via Slack or text and get instant answers based on your policy, cards, and funds.
Ask Ramp to complete your expenses.
Just like a personal assistant, Ramp can help you with your expense tasks: submit receipts or memos, check fund balances, lock or unlock cards, and more.
Why this matters: No additional logins or switching between tools. Just immediate answers in plain English, so employees can make the right call without the back-and-forth with managers or finance, enabling faster, more accurate, and compliant expenses.
How to enable SMS: Automatically available; employees can text HIRAMP (447267) to get started. (Remember, an uploaded policy is needed to answer policy questions, and if you don’t have one, we provide a best practice template as a starting point.)
How to enable Slack: Admins need to connect Slack in their App Center. It takes just a few minutes and once connected, employees can start messaging Ramp.
3. Rest easy knowing Ramp is always learning from your patterns and looking for ways to automate more busywork
Ramp pre-fills or suggests the right memo and accounting code.
Ramp learns from past expenses and pre-fills or suggests the right memo using context like transaction details, past behavior, calendar events, and attendees. And it applies the same intelligence to accounting: suggesting or even auto-coding the right category using ERP history, accountant feedback, and transaction-level signals.
Why this matters: Memos and accounting codes are repetitive, easy to get wrong, and time-consuming to clean up. Ramp removes that burden entirely, giving employees accurate, one-click options and giving finance cleaner data from the start.
How to enable: Nothing to do for memo and accounting suggestions. If you want to remove employee coding requirements and let the Accounting Agent code instead, you can enable early access for AI coding here.
What you gain: Operational excellence, time back, and a faster close
Our receipt and Slack integrations are quick, lightweight settings to turn on, but they deliver outsized value for employees and major downstream benefits for your team.
Receipts appear automatically. Expenses get completed and submitted in under 15 seconds. Approvals happen in Slack where work already happens, and accounting codes are there before anyone asks.
The results are hard to ignore:
- 70 percent-plus of receipts are matched within 24 hours of card swipe
- More than 27.5 million hours of employee time saved from automation
- Books closed 3x faster after switching to Ramp
This is what it looks like when the expense experience is automated, conversational, and — whenever possible — invisible.
“Ramp is the only vendor that can service all of our employees across the globe in one unified system. They handle multiple currencies seamlessly, integrate with all of our accounting systems, and thanks to their customizable card and policy controls, we're compliant worldwide.” ”
Brandon Zell
Chief Accounting Officer, Notion
“When our teams need something, they usually need it right away. The more time we can save doing all those tedious tasks, the more time we can dedicate to supporting our student-athletes.”
Sarah Harris
Secretary, The University of Tennessee Athletics Foundation, Inc.
“Ramp had everything we were looking for, and even things we weren't looking for. The policy aspects, that's something I never even dreamed of that a purchasing card program could handle.”
Doug Volesky
Director of Finance, City of Mount Vernon
“Switching from Brex to Ramp wasn’t just a platform swap—it was a strategic upgrade that aligned with our mission to be agile, efficient, and financially savvy.”
Lily Liu
CEO, Piñata
“With Ramp, everything lives in one place. You can click into a vendor and see every transaction, invoice, and contract. That didn’t exist in Zip. It’s made approvals much faster because decision-makers aren’t chasing down information—they have it all at their fingertips.”
Ryan Williams
Manager, Contract and Vendor Management, Advisor360°
“The ability to create flexible parameters, such as allowing bookings up to 25% above market rate, has been really good for us. Plus, having all the information within the same platform is really valuable.”
Caroline Hill
Assistant Controller, Sana Benefits
“More vendors are allowing for discounts now, because they’re seeing the quick payment. That started with Ramp—getting everyone paid on time. We’ll get a 1-2% discount for paying early. That doesn’t sound like a lot, but when you’re dealing with hundreds of millions of dollars, it does add up.”
James Hardy
CFO, SAM Construction Group
“We’ve simplified our workflows while improving accuracy, and we are faster in closing with the help of automation. We could not have achieved this without the solutions Ramp brought to the table.”
Kaustubh Khandelwal
VP of Finance, Poshmark
