Best procurement software for small businesses: Features and pricing comparison

When you're running a small business, every decision you make can have a big impact, especially when it comes to managing expenses and operations. This is why finding the best procurement software is crucial for your success.

A report by the U.S. Chamber of Commerce highlighted that 21% of small business owners identified supply chain issues as a top concern, which can be mitigated through robust purchasing software and strategy.

But with so many options out there, it can be overwhelming to figure out which one is the best fit for your needs. Here are our top picks for the best procurement software for small businesses in 2025, in order:

1. Ramp
2. Tradogram
3. ProcureDesk
4. Procurify
5. Kissflow
6. Zoho Books

To identify our top picks, we thoroughly examined each tool's features, combining in-depth research with real user feedback and ratings from G2. Here’s our breakdown of the best small business procurement software to choose from and how to make the right decision.

What to look for in procurement software as a small business

Choosing the right procurement software is essential for small businesses aiming to streamline purchasing processes and manage expenses effectively. Although we went over an extensive list of procurement software, here’s a reminder on what key factors to consider when you do narrow it down to a few options:

• Ease of use: Look for software with an intuitive interface that simplifies workflows for your team. Complex tools may hinder adoption, especially if your team lacks technical expertise.
• Integration capabilities: Ensure the software integrates seamlessly with your existing tools, such as accounting platforms, ERP systems, and inventory management software.
• Pricing: Evaluate the total cost of ownership, including subscription fees, implementation costs, and potential add-ons. For small businesses, affordability is key, but be wary of hidden fees or limited functionality in lower-tier plans.
• Scalability: Choose a platform that can grow with your business. Whether you’re managing a few vendors today or hundreds tomorrow, the software should handle increasing complexity without requiring a complete overhaul.
• Customization options: Every business has unique needs. Opt for software that allows customization of workflows, approval processes, and reporting to suit your specific requirements.
• Vendor support: Reliable customer support is critical, especially during setup or if issues arise. Look for software providers with responsive support teams and resources like knowledge bases or training materials.

These criteria map to the jobs your finance and ops teams are trying to solve: saving time, gaining visibility, enforcing controls, and making better purchasing decisions.

At a glance: The best procurement software for small businesses

1. Ramp

Ramp is an all-in-one financial management platform that offers a comprehensive suite of tools tailored to the needs of businesses looking to streamline and automate their financial processes. While Ramp is well-known for its corporate cards and expense management solutions, Ramp Procurement also provides robust procurement software designed to enhance the entire procure-to-pay process.

Ramp Procurement contributes significantly to small businesses by revolutionizing how businesses handle purchasing workflows, offering an AI-powered platform designed to eliminate inefficiencies from intake to payment. With advanced features like automated three-way matching, real-time spend visibility, and integrations with tools like Slack, Ironclad, and NetSuite, Ramp simplifies the procurement process while dramatically reducing manual effort and accelerating procurement cycles.

For instance, clients like NPHY shortened their procurement cycles and completed PO approvals 90% faster with the help of Ramp. By centralizing requests, purchase orders, and invoices into one easy-to-use dashboard, Ramp enables small businesses to scale operations efficiently without adding overhead.

For all these reasons, Ramp has earned a rating of 4.8 out of 5 stars on G2 based on more than 2,000 user reviews.

Features

• Centralized procurement management: Keep all procurement activities, including requests, discussions, documents, and POs, in one platform for easier collaboration and real-time tracking.
• 3-way matching and audit protection: Automate the reconciliation of invoices, POs, and receipts while flagging discrepancies, blocking mismatched payments, and maintaining audit-ready records with 3-way matching.
• Automated workflows and approvals: Create custom workflows that automatically route requests to the appropriate stakeholders. Ramp’s AI parses contract details to populate request forms, and integrations with Slack and Teams streamline the approval process.
• Spend visibility and cost control: Get proactive alerts for upcoming renewals, insights into overlapping services, and detailed spend reports to prevent overspending and inefficiencies.
• Seamless integrations: Sync with tools like NetSuite, QuickBooks, Ironclad, and Okta for effortless data sharing and collaboration across workflows.
• Actionable insights and savings: Use Ramp Intelligence and leverage AI to benchmark vendor quotes, optimize contracts, and identify cost-saving opportunities like unused licenses or inactive subscriptions.
• Custom intake forms: Build intake forms with dynamic questions that adapt based on previous answers, ensuring all necessary information is gathered upfront.
• Flexible pricing: Designed to support businesses of all sizes, Ramp’s pricing structure makes it a cost-effective solution for procurement and financial management.

Ramp Procurement’s focus on streamlining procure-to-pay workflows makes it ideal for businesses prioritizing financial and operational efficiency. However, its integrations are currently limited to popular ERPs and accounting platforms like NetSuite and QuickBooks, and it may not fully address the needs of industries requiring advanced supply chain management or complex physical goods procurement.

Ramp pricing

Ramp is designed to help businesses of all sizes save time and money. At $15 per user per month, Ramp Plus includes advanced procurement tools, unlimited corporate cards, accounts payable automation, and more. For businesses requiring more advanced capabilities, Ramp Enterprise offers custom pricing tailored to larger organizations.

2. Tradogram

Tradogram is a cloud-based procurement software that provides tools for managing purchasing processes. It simplifies expense management and offers transparency into all procurement activities within a business.

The software is designed to streamline workflows, from requisition to payment, and provides insights into spending patterns and supplier performance. Though there are minimal reviews available, Tradogram is rated a 4.4 out of 5 on G2.

Features

• Customize approval workflows to ensure all purchases are properly vetted based on specific business requirements.
• Track the status of orders throughout the procurement process, enabling quick resolution of issues when they arise.
• Centralize supplier information and monitor supplier performance to maintain reliable supply chains and build stronger vendor relationships.
• Integrate with accounting and inventory systems to synchronize procurement data across different business functions.
• Set and track budgets in real-time, generate detailed reports, and match invoices

Limitations

• Dashboard functionality: The dashboard displays limited information and could benefit from more detailed insights.
• Tedious vendor input: Customers have reported that they must input detailed vendor information, including addresses, when adding a new vendor, which can be cumbersome.
• Attachment limits: Users have had issues with restrictions on attaching no more than five to 10 files at a time, which can hinder workflows.

Tradogram pricing

Tradogram offers a Pro tier for up to 9 users that costs $198 per month. Although Tradogram provides a free tier, it’s limited to one user only with limited access to more advanced features. Moreover, its Premium tier starts at $380 a month for 19 users, and a custom quote is required for its Enterprise solution.

3. ProcureDesk

ProcureDesk is a procurement platform designed to automate purchasing processes by providing an online shopping-like experience. It centralizes expenses, supports invoice matching, and offers tools for budget management and detailed spend reporting. Similarly, the available G2 reviews are minimal but they’ve reached a rating of 4.0 out of 5.

Features

• Create custom approval workflows tailored to specific criteria, such as product category, price limits, and department budgets.
• Automate invoice matching by linking invoices with purchase orders to minimize manual entry.
• Set up punch-out catalogs to enable users to browse and order directly from supplier catalogs while adhering to procurement guidelines.
• Centralize supplier contract management to track contract terms, renewal dates, and compliance requirements.
• Track inventory levels in real time and set automatic reordering to prevent stockouts.

Limitations

• Punch-out order cancellations: Orders from vendors like Walmart or Amazon may get canceled if not approved promptly, leading to delays and rework.
• Underdeveloped expense management: Compared to other solutions, users say ProcureDesk’s expense management tools are not as robust.
• Slow customer support: Feedback from the customer support team often takes a long time, delaying issue resolution according to users.

ProcureDesk pricing

ProcureDesk has pricing plans starting at $498 per month for 10 users. For more advanced packages, they start at $790 per month and also require consultation for its Enterprise solution pricing.

4. Procurify

Procurify is a procurement solution designed for businesses of various sizes. It simplifies business spending management through an intuitive interface and integrations with platforms like QuickBooks and Amazon Marketplace. With a rating of 4.6 out of 5 stars on G2, Procurify is liked by many

Features

• Automated approval workflows based on parameters such as department, budget, and purchase amount.
• Track spending against allocated budgets in real time to avoid overspending.
• Support PunchOut catalogs, enabling users to shop directly from supplier websites while ensuring compliance with procurement policies.
• Manages vendor information, including contact details, performance metrics, and contract terms, to oversee vendor partnerships.
• Provides a centralized repository for supplier contracts, simplifying tracking and compliance with contract terms and renewal schedules.

Limitations

• Manual updates: Users report that catalog prices and received item prices cannot be updated directly, requiring users to un-receive items or perform separate updates, adding unnecessary steps.
• Limited order requests: The system may lack the ability to combine orders for multiple facilities into a single order request, creating inefficiencies.
• Vendor selection: Customers have shared that the platform does not allow multiple vendors with the same name, requiring manual address updates for orders.
• Integrations: Integration with third-party software can be limited, and advanced reporting features often require additional configurations.

Procurify pricing

Procurify pricing is based on direct contact with the team and does not offer specific pricing available for its packages.

5. Kissflow

Kissflow is a no-code workflow management platform that enables businesses to fully customize and streamline procurement processes. It supports end-to-end procurement management, from requisition to payment, on a single platform. With a rating of 4.3 out of 5 on G2, many customers appreciate the no-code functionality of Kissflow.

Features

• Enables non-technical users to build and deploy applications with low-code/no-code tools to reduce the need for advanced technical knowledge.
• Automate repetitive tasks such as approvals, notifications, and task assignments to reduce manual effort and enhance efficiency.
• Build and integrate custom forms for data collection and process initiation within workflows to streamline procurement operations.
• Generate real-time reports and analytics to monitor process performance, address bottlenecks, and make data-driven decisions.
• Integrate with third-party tools like ERP systems to enable seamless data flow across business applications.

Limitations

• Setup: Workflows, integrations, and approvals may be time-consuming to configure and lack flexibility, like customizable date formats.
• Inconsistent permissions: Permissions may be unreliable, and data defaults to shared unless manually set to private, raising privacy concerns.
• Limited customization: Users have reported missing key features like sequence numbers, clickable links, and flexible dataset management.
• Weak reporting tools: Customers have also commented on its basic reporting and lack of audit trails, making it hard to track actions or ensure accountability.

Kissflow pricing

Kissflow’s basic package starts at $1,500 per month for 50 users, with their Enterprise package requiring a custom quote.

6. Zoho Books

Zoho Books is an online accounting software designed for growing businesses. It streamlines financial workflows, including purchase order management, with a user-friendly interface and a robust set of features. With a rating of 4.4 out of 5 on G2, customers have stated that Zoho Books has been helpful at managing accounts.

Features

• Create customizable invoices, automate recurring invoices, and accept online payments through integrations with payment gateways.
• Categorize and manage expenses to maintain accurate financial records and manage cash flow.
• Simplify bank reconciliation by importing bank transactions automatically and reconciling them with accounting records for up-to-date financial statements.
• Manage inventory with tools for tracking stock levels, setting reorder points, and avoiding overstock or stockouts.
• Track projects and time using features for project management and time tracking, allowing invoicing for billable hours directly from the platform.

Limitations

• Lead management for B2B: Users have reported that the platform’s requirement to map a “Last Name” for all leads creates challenges for B2Bs focused on companies rather than individual contacts.
• Slow customer support: Issue resolution from the support team often takes too long, causing delays in critical workflows.
• Invoicing limitations: Users state that the number of monthly invoices and customizable reports are limited, and more advanced features are restricted to premium versions.
• Data migration difficulties: Businesses with large amounts of data find it complicated to migrate their information to Zoho Books.

Zoho Books pricing

Zoho Books standard package starts at $15 per month for 3 users. They also provide a free tier but it’s limited to 1 user and 1 accountant only. For more advanced options, pricing starts at $40 per month for 5 users, up to $60 per month for 10 users.

How to choose the right procurement software for your small business

Choosing the best procurement software for your small business comes down to your business’s size, complexity, and growth plans. As you evaluate your options, use these key questions to guide the decision:

• Ease of use: Will your team actually use it, or will it sit unused because it’s too complicated?
• Integrations: Does it connect with your accounting, ERP, or inventory tools—without manual uploads?
• Pricing: Is the cost sustainable as your team and vendor list grow?
• Scalability: Can it support more users, suppliers, and workflows over time?
• Customization: Does it support custom approvals or workflows for your team’s specific needs?
• Support: Can you count on reliable help when something breaks or goes off-script?

Choosing the right tool is about more than features—it’s about fit. Think about where your business is headed, not just where it stands today.

Bonus: Decision checklist

Save time and cut costs with Ramp Procurement

Ramp Procurement simplifies the entire procure-to-pay process by automating repetitive tasks and unifying procurement, bill pay, and vendor management into one streamlined platform. With real-time expense visibility and control, your business can make faster, smarter decisions while eliminating inefficiencies.

Ramp also helps lower vendor costs by leveraging price intelligence and savings insights, ensuring your business avoids overpaying. Custom procurement workflows allow you to enforce compliance by embedding your policies, while tailored spend controls ensure employees stay within budget without requiring additional oversight.

Curious about the impact? Ramp used its own procurement software to help save $350K in vendor costs and cut down more than six hours of review time each month. For Ramp customers like Precision Neuroscience, the results included cutting PO processing time by 50%, reducing month-end close to just 1-2 days, and consolidating four platforms into one.

Convinced? Try Ramp Procurement to optimize your P2P process and save your company time and money.