Top 5 Smartsheet Alternatives: Backed By Ramp Intelligence
Smartsheet is a powerful project management and collaboration tool widely used by enterprises for task tracking, resource management, and automation. Known for its grid-based interface that feels like a spreadsheet, Smartsheet helps teams streamline workflows and manage large-scale projects. However, some users may find Smartsheet's pricing or complexity to be a barrier, which is why many businesses explore alternatives.
Using proprietary Ramp data, we’ll look at the top alternatives to Smartsheet, comparing them based on real-world adoption trends, pricing, and feature sets. Whether you're looking for a more affordable option or need different project management capabilities, this guide will help you make an informed decision.
1. Asana
Best for: Task Management and Team Collaboration
Asana is a popular alternative to Smartsheet, known for its user-friendly interface and task management features. While it doesn’t offer the same depth in automation or resource management, Asana excels in collaboration and ease of use.
Key Features:
- Task and project management
- Timeline and workload tracking
- Integrations with over 100 tools
Pricing: Free for basic use; paid plans start at $10.99 per user per month
Why Consider Asana? Asana’s clean and straightforward interface makes it ideal for teams that prioritize collaboration and task management without needing the complexity of Smartsheet’s enterprise features.
Ramp Insights: Asana continues to gain popularity among small-to-medium businesses for its simplicity and ease of use.
Vendor | Business Count | Avg. Spend/Business | Adoption Trend |
|---|---|---|---|
Asana | 1,500 | $200 | +12% MoM |
Smartsheet | 900 | $300 | +8% MoM |
Asana is especially popular among teams looking for a simple, affordable project management solution.
2. ClickUp
Best for: All-in-One Project Management
ClickUp is a versatile project management tool that offers a wide range of features, from task management and goal setting to time tracking and document management. It’s often seen as a more affordable and flexible alternative to Smartsheet.
Key Features:
- Custom views, task automation, and time tracking
- Built-in docs, goals, and dashboards
- Integrations with Slack, Google Drive, and more
Pricing: Free plan available; paid plans start at $5 per user per month
Why Consider ClickUp? ClickUp offers a more all-encompassing solution than Smartsheet at a lower price point. It's ideal for teams looking to replace multiple tools with one unified platform.
Ramp Insights: ClickUp is seeing significant adoption, especially among startups and growing teams due to its pricing and versatility.
Vendor | Business Count | Avg. Spend/Business | Adoption Trend |
|---|---|---|---|
ClickUp | 1,200 | $180 | +15% MoM |
Smartsheet | 900 | $300 | +8% MoM |
ClickUp’s all-in-one approach and affordable pricing make it a strong contender for teams needing a more flexible solution.
3. Monday.com
Best for: Highly Customizable Project Management
Monday.com offers a highly visual, customizable interface that makes it easy to build workflows and manage tasks. It’s a popular choice for teams that need flexible project management but don’t require the depth of features that Smartsheet offers.
Key Features:
- Customizable workflows and automations
- Visual dashboards and project tracking
- Wide range of integrations (Slack, Dropbox, etc.)
Pricing: Free for basic use; paid plans start at $8 per user per month
Why Consider Monday.com? Monday.com is an excellent alternative for teams that want a customizable, visually intuitive project management tool without the complexity of Smartsheet.
Ramp Insights: Monday.com is seeing increasing adoption across industries due to its ease of customization and affordability.
Vendor | Business Count | Avg. Spend/Business | Adoption Trend |
|---|---|---|---|
Monday.com | 1,300 | $250 | +10% MoM |
Smartsheet | 900 | $300 | +8% MoM |
Monday.com’s flexibility and intuitive interface make it a great option for teams wanting a customizable solution.
4. Trello
Best for: Simple Task Management and Collaboration
Trello is a visual project management tool that uses boards, lists, and cards to organize tasks. It’s a more lightweight alternative to Smartsheet, ideal for smaller teams or individuals looking for a simple way to manage projects.
Key Features:
- Visual task tracking with boards and lists
- Simple collaboration with team members
- Integration with popular tools like Slack and Google Drive
Pricing: Free for basic use; paid plans start at $5 per user per month
Why Consider Trello? Trello is best suited for teams that don’t need the advanced features of Smartsheet but prefer a visual approach to task management.
Ramp Insights: Trello has seen consistent adoption among freelancers and small teams looking for a lightweight, affordable solution.
Vendor | Business Count | Avg. Spend/Business | Adoption Trend |
|---|---|---|---|
Trello | 1,400 | $150 | +9% MoM |
Smartsheet | 900 | $300 | +8% MoM |
Trello’s simplicity and visual task management make it a popular choice for smaller teams that don’t need advanced features.
5. Wrike
Best for: Enterprise-Level Project Management
Wrike is designed for larger teams needing more robust project management features. It offers advanced tools for project timelines, resource allocation, and collaboration, making it more suitable for enterprise-level workflows compared to Smartsheet.
Key Features:
- Gantt charts, time tracking, and project timelines
- Advanced reporting and workflow automation
- Collaboration tools for large teams
Pricing: Free plan available; paid plans start at $9.80 per user per month
Why Consider Wrike? Wrike offers more depth in project management features compared to Smartsheet, particularly for large organizations with complex workflows.
Ramp Insights: Wrike is increasingly being adopted by larger teams and enterprises that need more robust project management capabilities.
Vendor | Business Count | Avg. Spend/Business | Adoption Trend |
|---|---|---|---|
Wrike | 1,100 | $350 | +8% MoM |
Smartsheet | 900 | $300 | +8% MoM |
Wrike’s advanced project management tools make it an excellent alternative for large teams needing more complex workflows.
According to Ramp Data
Smartsheet continues to be a strong player in the project management space, particularly for larger enterprises. However, alternatives like Asana, ClickUp, and Monday.com offer more affordable and flexible options for teams that don’t need the full range of Smartsheet’s capabilities.
Trello and Wrike provide solutions for teams at both ends of the spectrum, from small task management to large enterprise-level projects.
By analyzing Ramp data, businesses can make informed decisions on which project management tool is best suited for their needs, based on real-world adoption and spending trends.
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