Top 5 ZohoProjects Alternatives: Backed By Ramp Intelligence

Zoho Projects is an all-in-one project management tool that offers task management, collaboration, and time tracking features at an affordable price. It integrates seamlessly with the broader Zoho ecosystem, making it a popular choice for businesses already using Zoho apps like Zoho CRM and Zoho Books. However, for teams needing more advanced features or looking for alternative platforms with different strengths, there are plenty of competitors to consider.

Using Ramp’s proprietary data, we’ll analyze how businesses are adopting Zoho Projects alternatives and compare them based on real-world adoption, average spend, and feature sets. Whether you’re seeking more advanced features, better collaboration tools, or a more customizable platform, this guide will help you navigate the best options.

1. Asana

Best for: Task Management and Collaboration

Asana is a highly popular alternative to Zoho Projects, offering a more user-friendly experience with powerful task management features. It excels in team collaboration and is particularly favored for its intuitive design.

Key Features:

• Task tracking, project timelines, and workload management
• Collaborations and integrations with 100+ tools
• Customizable workflows and automations

Pricing: Free for basic use; paid plans start at $10.99 per user per month

Why Consider Asana? Asana’s focus on simplicity and team collaboration makes it an excellent alternative for businesses that need straightforward project management without the complexity of Zoho Projects.

Ramp Insights: Asana has gained strong adoption among small-to-medium businesses, especially those that prioritize ease of use over extensive features.

Asana’s growth, particularly among smaller teams, makes it an ideal alternative to Zoho Projects for users looking for simplicity and collaboration.

2. ClickUp

Best for: All-in-One Project Management

ClickUp is an all-encompassing project management tool that offers extensive customization and a wide range of features, from task management to goal setting and document collaboration. It’s a strong contender for teams that need more than Zoho Projects can offer in terms of flexibility and depth.

Key Features:

• Custom views, time tracking, and goal management
• Built-in docs, dashboards, and reporting
• Integrations with tools like Slack, Google Drive, and more

Pricing: Free plan available; paid plans start at $5 per user per month

Why Consider ClickUp? ClickUp is more versatile than Zoho Projects, offering advanced features at a competitive price. It’s particularly suited for teams that need a customizable, all-in-one solution.

Ramp Insights: ClickUp has seen significant adoption due to its feature set and affordability, particularly among startups and fast-growing teams.

ClickUp’s all-in-one approach makes it a great alternative for teams needing more advanced features than Zoho Projects offers.

3. Trello

Best for: Simple Task Management

Trello is a visual project management tool that organizes tasks using boards, lists, and cards. It’s one of the simplest and most lightweight alternatives to Zoho Projects, making it perfect for small teams and freelancers.

Key Features:

• Visual task tracking with boards, lists, and cards
• Easy team collaboration with task assignments and comments
• Integration with popular tools like Slack and Google Drive

Pricing: Free for basic use; paid plans start at $5 per user per month

Why Consider Trello? Trello is ideal for teams or individuals that prefer a visual approach to task management and don’t need the advanced features that Zoho Projects or other alternatives provide.

Ramp Insights: Trello’s consistent adoption among small teams and freelancers is largely due to its simplicity and ease of use.

Trello’s simplicity and lower pricing make it a great alternative for teams that don’t need extensive project management features.

4. Wrike

Best for: Enterprise-Level Project Management

Wrike is designed for larger teams and enterprises needing more advanced project management capabilities. It offers Gantt charts, resource management, and workflow automation, making it a more powerful tool than Zoho Projects for large-scale projects.

Key Features:

• Advanced Gantt charts, time tracking, and project timelines
• Robust collaboration tools for larger teams
• Workflow automation and advanced reporting

Pricing: Free plan available; paid plans start at $9.80 per user per month

Why Consider Wrike? Wrike offers more depth in project management tools compared to Zoho Projects, particularly for larger organizations with complex workflows.

Ramp Insights: Wrike is seeing strong adoption among enterprise teams that require more robust project management capabilities.

Wrike’s enterprise-level features make it an excellent alternative for large teams needing more complex workflows than Zoho Projects can provide.

5. Smartsheet

Best for: Grid-Based Project Management

Smartsheet is a grid-based project management tool that feels like a spreadsheet but offers robust project tracking and automation features. It’s ideal for teams that prefer a structured, data-driven approach to project management, unlike the more visual or flexible alternatives.

Key Features:

• Grid-based interface similar to a spreadsheet
• Advanced reporting, resource management, and workflow automation
• Seamless collaboration with large teams

Pricing: Starts at $7 per user per month

Why Consider Smartsheet? Smartsheet offers more structure and reporting tools than Zoho Projects, making it a strong alternative for teams that need a data-driven approach to project management.

Ramp Insights: Smartsheet has seen increasing adoption, particularly among larger teams that prefer its structured, grid-based approach.

Smartsheet’s grid-based interface and reporting tools make it a strong choice for teams needing more structure in their project management workflow.

According to Ramp Data

While Zoho Projects offers a great all-in-one solution, other alternatives—like Asana, ClickUp, Trello, Wrike, and Smartsheet—each provide unique features that might better suit your business needs.

• Asana and ClickUp stand out for their ease of use and customizability, especially among small to medium businesses.
• Trello remains a favorite for its simplicity and visual task management, making it a top pick for freelancers and small teams.
• Wrike and Smartsheet are better suited for enterprises and larger teams needing more advanced project management and reporting tools.

Each of these tools offers unique strengths, and Ramp’s proprietary data helps provide real-world insights to guide your decision-making.