From chaos to clarity: Governance that runs itself

Most finance tools force a tradeoff: bury admins in a maze of permissions or hand out blanket access that puts compliance at risk. Managing who sees what across thousands of employees turns compliance into a full-time job.

With Ramp, governance is on autopilot. Policies, roles, and permissions shift automatically as your workforce changes. Every move is logged. Every role has the right access. Every decision is auditable.

CBRE, Anduril, and Poshmark already trust Ramp to manage their spend at scale. Control without friction isn’t a future promise — it’s today’s reality.

Cut risks. Stay audit-ready. Move faster.

Our new governance controls cut risk and unlock efficiency at scale. Get the oversight you need so your teams can move quickly with intuitive, built-in safeguards.

1. Reduce risk of misuse: Give people only the access they need with fully customizable roles and groups.
2. Protect financial data: Keep sensitive information off-limits with entity-level firewalls and visibility restrictions.
3. Always audit-ready: Stay compliant with a full log of every action, approval, and edit of who did what, when, and why.

Balancing control with simplicity

Our approach to governance is to keep things simple, even for the most complex organizations.

11 default roles. 5,000+ ways to customize permissions.

Complex orgs don’t need a complex setup. Start with 11 preset roles, like admins, bookkeepers, and AP clerks, that can be customized into thousands of precise permissions. Simple to set up, flexible enough to fit any org.

That means employees only get the access their job requires, nothing more:

• Finance admins can review spend without inheriting people-management powers.
• View-only admins can see all company transactions without the ability to edit records.
• Stacked roles let one person take on multiple responsibilities without having the keys to the entire system.

Limit visibility by entity

A Toronto AP clerk shouldn’t see bills filed in London. A finance admin for one brand portfolio shouldn’t be approving spend policies for another.

Keep every entity, department, and team in their lane with:

• Entity-level restrictions. Limit access by entity so teams only see the data and spend relevant to them.
• Scoped roles. Give accountants, controllers, and finance directors the right level of authority, whether it’s approving invoices, managing cards, or reviewing reimbursements, without overexposure to unrelated entities.
• Custom groups. Define who approves what by department, brand, or region so policies always flow to the right people.
• Central oversight. While local teams work within their boundaries, finance leaders maintain a complete view across every entity from one platform.

An audit trail for every action

Control isn’t meaningful without visibility. Automatically track over 200 events so you can see who did what, when, and why, You’ll know exactly who:

• Approved or denied a request
• Edited a policy or workflow
• Issued or cancelled a card
• Raised or lowered a limit
• Added or removed a user
• Approved their own spend or changed their own access

The result? One source of truth for every approval, change, and decision. If an auditor asks, you’ll have the answer right away — just filter activity and export a report with a click.

Controls that run themselves

What if your governance ran itself? With Ramp, access, approvals, and policies update automatically as your org changes:

• Living org structures. Departments, roles, and regions stay in sync through SCIM and API, cascading updates across every workflow.
• Custom fields. Pull job codes, titles, or employment type straight from your directory. Assign different policies automatically to executives, sales reps, contractors, or seasonal workers.
• Custom groups. Create groups that fit the way your team actually works, like site-level approvals for construction crews or store-level approvals for retail managers.
• Autonomous policies. Approval chains and spend limits adapt instantly as budgets shift or teams reorganize.
• Effortless provisioning. Roles and groups update across Ramp without IT intervention or manual rework.

That means Ramp mirrors your org in real time, adapting automatically to your team, whether your company has three entities or 30.

What’s next

Finance is moving toward autonomy, where compliance and controls run quietly in the background, freeing leaders to focus on strategy, not permissions. And we’re just getting started.

These features are available today on Ramp Plus, helping customers gain tighter control over spend, automate finance workflows, and support complex entity structures, all in one platform.

Schedule a demo or connect with your Ramp team to put governance on autopilot.

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