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Business travel is an essential component of many companies’ operations. But business travel can be costly. Fortunately, business travel expenses may qualify for a tax deduction. Deducting travel expenses can save companies a significant amount of money. However, tax deductions for business travel can be complex and confusing. That’s why we’ve put together this complete guide on business travel deductions.

What travel expenses can you deduct?

There are many types of travel expenses that you can deduct. The most common travel expenses that are tax deductible include airfare, hotel expenses, ground transportation, and meals. However, not all travel expenses are deductible. For example, expenses for personal activities, such as sightseeing, are not deductible. It’s essential to keep thorough records of all your travel expenses to determine which expenses are deductible.

How do you keep records?

Keeping accurate records is key to determining which travel expenses are tax deductible. You must keep detailed records of your business travel expenses, including the date, location, and purpose of the trip. Keep receipts for all expenses, including meals, lodging, and transportation. Keep a log of your mileage and any other expenses incurred during travel so that you can claim them as tax deductions.

When can you deduct travel expenses?

To qualify for a tax deduction, your travel expenses must be ordinary and necessary. Ordinary expenses are expenses that are common and accepted in your industry. Necessary expenses are expenses that are helpful and appropriate for your business. For example, if you’re an executive attending a conference to learn about the latest industry trends, your travel expenses would likely be deductible.

How to Use the Deduction?

To use the business travel deductions, you must fill out IRS form 1040 or 1040-SR, Schedule C, and Form 2106. These tax forms allow you to claim deductions for travel expenses, including airfare, hotel expenses, ground transportation, and meals. It’s important to consult with a tax professional to ensure that you’re correctly filling out these forms and claiming all eligible deductions.

Things to keep in mind

It’s important to keep in mind that the IRS has strict guidelines for claiming travel expenses as deductions. If you’re unsure about whether an expense is deductible, it’s best to consult with a tax professional. Also, if you’re self-employed, you can deduct 100% of your travel expenses. However, if you’re an employee, you can only deduct the expenses that exceed 2% of your adjusted gross income.

Business travel deductions can be complex, but they can also save you a significant amount of money. By keeping detailed records and consulting with a tax professional, you can ensure that you’re claiming all eligible travel expenses. As a CEO, founder, or startup, understanding how to use business travel deductions can help you keep your expenses under control and reduce your tax liability. We hope this guide has provided you with valuable information that will help you take advantage of the tax benefits of business travel.

The Ramp team is comprised of subject matter experts who are dedicated to helping businesses of all sizes work smarter and faster.

Ramp is dedicated to helping businesses of all sizes make informed decisions. We adhere to strict editorial guidelines to ensure that our content meets and maintains our high standards.