7 best accounting software for midsize businesses in 2025

Mid-sized businesses need more than simple bookkeeping software to ensure their accounting teams can work efficiently. They require automation, multi-entity support, real-time reporting, tax compliance, and integration with business tools such as customer relationship management (CRM), payroll, and inventory management systems.

In this guide, we review the top accounting software for midsize businesses in 2025, compare their features, pros and cons, and share tips for choosing the right medium-sized business accounting software for your needs.

What makes midsize business accounting unique?

Midsize businesses typically have between 50–250 employees and generate $10 million to $1 billion in annual revenue, per Indeed. They generally need to manage more complex operations than small businesses.

Midsize organizations often handle multi-entity operations, higher transaction volumes, and stricter compliance requirements. These factors create unique accounting needs, such as advanced reporting, automated workflows, and integrations with other financial technology.

Common challenges include maintaining consistent financial data across locations, ensuring compliance with multi-state or international tax laws, and reconciling hundreds or thousands of transactions each month.

Why midsize businesses need specialized accounting software

The financial operations of a typical midsize business are significantly more complex than those of a small business. This demands more comprehensive accounting software that offers automation, advanced reporting, and integration capabilities.

Higher transaction volume and financial complexity

Small businesses typically handle a few dozen transactions daily, often using simple spreadsheets or basic software such as QuickBooks Online. But if you have a midsize business, you likely process hundreds or thousands of transactions across multiple accounts, departments, and locations.

Without automation, financial reconciliation becomes time-consuming and prone to error. With Ramp’s automated expense management, medium-sized businesses can save 15 hours each month.

Payroll and employee benefits management

Small businesses may have a handful of employees, making payroll processing straightforward. As a midsize company, however, you likely manage full-time, part-time, and contract workers across multiple locations. This requires automated payroll processing, tax withholding, and benefits tracking, features not typically available in small business accounting tools.

Compliance and tax requirements

Tax compliance becomes more demanding as businesses grow. Small businesses often deal with basic sales tax and payroll tax filings, while your midsize business must navigate multi-state tax regulations and corporate tax filings.

Most businesses face tax-related penalties due to filing errors, which can lead to heavy penalties that impact their bottom line. Advanced accounting software helps automate tax calculations, generate audit-ready reports, and ensure compliance.

Financial reporting and forecasting

Small business owners often focus on cash flow tracking and profit-loss statements in the general ledger. Your medium-sized businesses, however, need detailed financial reporting and revenue forecasting.

According to a Salesforce survey, around 73% of business leaders believe data helps them make better decisions. But this becomes difficult with outdated financial data. Specialized accounting software provides customizable reports and predictive analytics to support long-term financial strategy.

Integration with other business tools

Small businesses typically operate with standalone software for invoicing, payroll, and inventory. But your midsize business could benefit from seamless integration between its accounting system, CRM, enterprise resource planning (ERP), and HR software. Without this, financial data becomes fragmented, leading to inefficiencies and reporting discrepancies.

Small vs. midsize vs. enterprise: Key differences in accounting needs

As your business grows, its accounting requirements shift from simple bookkeeping to more complex financial management. The table below highlights how needs evolve:

Best accounting software for medium-sized businesses

Your midsize business may have outgrown basic accounting tools, but it doesn’t need the complexity of enterprise-level systems. The right accounting systems for medium-sized businesses streamline financial management, automate tax compliance, and provide real-time insights, all while supporting business growth.

1. NetSuite ERP: Best for midsize companies with expansion

NetSuite ERP, owned by Oracle, is a cloud-based accounting and ERP solution designed to support growing businesses. It offers a comprehensive financial and project management system that goes beyond basic bookkeeping, making it a good option if you have complex accounting needs, multi-entity operations, or global expansion plans.

Key benefits

• Grows with the business by handling multiple locations, subsidiaries, and currencies without switching platforms
• Provides real-time financial data with instant access to cash flow, revenue, and expenses
• Keeps tax filings compliant by supporting Generally Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS), and local tax regulations
• Reduces manual work by automating invoicing, accounts payable, and revenue recognition
• Connects with CRM, payroll, and inventory systems to improve workflow efficiency

Drawbacks

• Takes time to set up and requires training and IT support during implementation
• Doesn’t offer clear pricing, as businesses must contact sales for a quote, and no free trial
• Is too advanced for businesses with simple accounting needs

NetSuite ERP is a good choice if your midsize business operates in multiple locations, manages large financial transactions, or deals with international tax regulations. It also works well if your company is in real estate, manufacturing, wholesale distribution, or e-commerce and is looking for a single integrated system.

2. Microsoft Dynamics: Best for AI-driven financial automation

Microsoft Dynamics 365 is a cloud-based accounting and ERP system designed for businesses that rely on Microsoft tools. It integrates seamlessly with Microsoft 365 (Excel, Outlook, Teams), Power Platform, and Azure, making it a strong choice if you already use Microsoft products. You can benefit from its scalable, AI-powered automation and customizable financial tools.

Key benefits

• Works well with Microsoft 365 apps, making it easy for teams to collaborate and share data
• Automates financial and business processes, reducing manual work and improving efficiency
• Uses AI-driven insights to optimize budgeting, forecasting, and financial planning
• Supports tax management and compliance across multiple regions
• Allows on-premises deployment for businesses that prefer local data control

Drawbacks

• Requires a complex setup, making implementation time-consuming
• Comes at a high cost compared to other midsize business accounting solutions
• Is best suited for businesses already using Microsoft products, limiting flexibility for those on other platforms

Microsoft Dynamics 365 is a good choice if your business already uses Microsoft tools and needs a fully integrated financial management system. It also works well if you’re in manufacturing, professional services, or technology industries and want to automate your accounting processes.

3. Zoho Books: Affordable accounting automation option

Zoho Books can help your business manage finances, track cash flow, and automate accounting tasks without the high price tag of larger ERP systems. It provides invoicing, expense tracking, bank reconciliation, and multi-currency support, making it a practical choice if you frequently handle transactions and international payments.

Key benefits

• Automates invoicing, expense tracking, and bank reconciliation to save time
• Supports multiple currencies for businesses with international operations
• Provides detailed financial reports to help track profitability
• Sends automatic payment reminders to improve cash flow
• Offers 24/5 customer support via phone, email, and live chat

Drawbacks

• Takes time to learn, especially for businesses new to automation
• Offers limited third-party integrations compared to other accounting tools
• Caps users and transactions, which may not fit businesses with rapid growth

Zoho Books is a smart choice if you want to automate and manage your accounting without paying for features you’ll never use. It’s especially useful if you run a service-based company or an e-commerce business, or if you deal with international transactions.

4. Workday Financial Management: Best for managing finance and workforce together

Workday Financial Management is an accounting and finance platform for businesses that need more than bookkeeping. It connects financial data with workforce management, making it easier to track performance in real time. With its AI-driven automation and deep analytics, Workday can help you simplify accounting, improve forecasting, and stay compliant as you grow.

Key benefits

• Integrates financial and workforce data in one system for better visibility
• Automates accounting tasks, reducing manual work and improving efficiency
• Provides real-time financial reporting and forecasting to support business growth
• Uses AI-driven insights to improve financial planning and decision-making
• Supports compliance with built-in controls for risk management

Drawbacks

• Requires a complex setup and IT involvement during implementation
• Doesn’t offer transparent pricing and requires a custom quote
• May include more features than necessary for businesses with simpler accounting needs

Workday Financial Management is ideal if you want a single system for accounting and workforce management. It’s also a good option if you have growing teams, complex payroll needs, or are looking to automate financial processes and improve reporting accuracy.

5. Sage 50: Best for desktop accounting

Sage 50 is a desktop-based accounting software solution that offers cloud connectivity. It's a good fit if your business prefers local data control while still accessing financials remotely. It includes invoicing, expense tracking, bank reconciliation, and inventory management, helping you stay on top of finances without relying on fully cloud-based solutions.

Key benefits

• Allows desktop installation while still offering cloud access for remote work
• Provides strong expense tracking with custom cost codes for better budgeting
• Includes real-time inventory management for businesses handling stock
• Offers full accounting features, including invoicing and bank reconciliation
• Keeps financial data secure with local storage options

Drawbacks

• The interface looks outdated compared to newer cloud-based alternatives
• Costs more than many cloud-based accounting solutions
• Offers fewer third-party integrations compared to other accounting tools

Sage 50 works best if your business wants the reliability of desktop accounting software but still needs cloud access. If you’re a retailer, wholesaler, or service-based business, it can help you with expense control, inventory tracking, and local data security while maintaining remote accessibility.

6. Xero: Best for easy app integrations

Xero is an ideal cloud-based accounting software option if your business needs flexibility and app integrations. It connects with over 1,000 third-party applications, including HubSpot for CRM, Gusto for payroll, and DEAR Inventory for stock management, making it easy to sync data across different tools.

This scalable accounting software allows you to manage finances, track expenses, and automate bookkeeping tasks without being locked into a single ecosystem.

Key benefits

• Integrates with over 1,000 business apps, allowing seamless workflow automation
• Offers unlimited users on all pricing plans, keeping costs predictable
• Provides strong financial reporting with data visualization tools
• Features a user-friendly interface that simplifies complex accounting tasks
• Supports multi-currency transactions for businesses with international operations

Drawbacks

• Charges extra for premium features like expense management and project tracking
• Offers limited customer support options compared to competitors
• Restricts invoicing and bill payments for entry-level plans, requiring an upgrade for full functionality

Xero is a great choice if you need easy integration with other tools while keeping accounting simple. It’s ideal for service-based companies, e-commerce businesses, or if you have growing teams that require scalable accounting software with flexible pricing and automation features.

7. Epicor: Best for industry-specific accounting solutions

Epicor is an ERP and accounting solution that can help your midsize manufacturing, distribution, retail, or construction business. It focuses on financial management, automation, and operational efficiency, making it a preferred choice if you have complex accounting needs.

Epicor serves more than 27,000 businesses worldwide, helping them manage financial reporting, compliance, and industry-specific workflows with tailored solutions.

Key benefits

• Provides industry-specific financial management tools for manufacturing, distribution, and retail
• Integrates with supply chain, inventory, and digital commerce platforms
• Offers strong reporting and data management features for financial planning
• Automates accounts receivable and payable, and performs compliance tracking to reduce manual work
• Supports multi-entity accounting, making it easier to manage multiple business locations

Drawbacks

• Requires a complex setup process and IT involvement
• Doesn’t provide transparent pricing, requiring businesses to request a custom quote
• Can feel overly complex for companies with basic accounting needs

Epicor works best if you have a mid-sized manufacturing, distribution, or retail business that needs industry-specific financial tools. It’s ideal if you manage supply chains, extensive inventories, or multi-location operations that require customized accounting and ERP features beyond standard bookkeeping.

Cloud-based vs. on-prem accounting solutions

Choosing between cloud-based and on-premise accounting software depends on how your business handles data, security, compliance, and accessibility.

Cloud-based software stores financial data online, allowing your teams to access reports, process transactions, and track expenses from anywhere. Leading providers offer encryption, regular backups, and SOC 2 and GDPR compliance, reducing the burden on internal IT teams.

Businesses with remote employees or multiple locations benefit from its real-time collaboration and faster implementation. Gartner estimates around 50% of businesses will move to cloud financial solutions by 2028 due to lower IT costs and easier scaling.

On-prem software keeps financial data on local servers, giving your business full control over security, compliance, and software updates. This may be a good option if your company is in a regulated industry or needs strict data privacy controls. However, it requires more IT resources to manage maintenance, making it more expensive and slower to deploy.

How to choose the best accounting software for ROI

The best accounting software helps your business save time and reduce errors. For midsize companies, the right choice integrates with existing systems and scales with growth.

When evaluating options, consider:

• Budget and ROI: Compare upfront licensing costs vs. subscription fees, factoring in savings from automation and fewer errors
• Integration needs: Ensure compatibility with ERP, CRM, payroll, and other core systems
• Scalability: Look for multi-entity, multi-currency, and high transaction volume support
• Compliance and security: Check for audit trails, encryption, and tax/regulatory compliance features
• Reporting and automation: Prioritize real-time dashboards, customizable reports, and AI-driven insights

Streamline your accounting with Ramp

Your accounting system is only as effective as the processes behind it. Ramp’s accounting automation software can help your midsize businesses eliminate repetitive manual work, keep records accurate, and close the books faster.

We automatically collect receipts, categorize expenses based on past transactions, and sync data in real time to your ERP so financial records are always up to date and audit-ready. Our platform also flags potential errors, identifies compliance issues, and offers smart categorization suggestions so your team can review exceptions instead of every transaction.

Whether you’re managing multiple entities or just looking to speed up your monthly close, our scalable integrations and API keep your data flowing securely and reliably.

Ready to get started? Learn more with an interactive demo.