The 6 best accounts payable automation software in 2025

Managing accounts payable can feel like a never-ending task—manual invoice entry, chasing approvals, and keeping track of due dates all eat away at your time, limiting your capacity for higher-level work. That’s why many finance teams are turning to top-rated AP automation solutions.

The most effective AP automation tools replace time-consuming manual processes with streamlined, digital workflows. By improving efficiency, reducing errors, and accelerating approvals, leading AP platforms give you greater visibility and control—so you can focus on driving business forward.

So, which AP automation software platform is the best out there? We reviewed top-rated software on G2 to highlight the best AP automation tools for 2025, making it easier for you to find the right solution for your business. Here are our top recommendations at a first glace:

1. Ramp

2. Stampli

3. Tipalti

4. Melio

5. BILL AP/AR

6. Yooz

Before we break down why these solutions are reliable for AP teams, let’s review what features to look for in accounts payable automation tools first.

What features should businesses look for in accounts payable software?

Choosing the right accounts payable software goes beyond surface-level invoice processing. To truly streamline AP operations, reduce manual work, and promote efficiency at scale, your software should include a core set of key features designed to automate and optimize the most time-consuming parts of the process.

Here are the key features to look for in AP automation software:

1. Invoice capture and data extraction

Manual invoice entry is one of the most tedious and error-prone steps in the AP process. Look for software that offers intelligent invoice capture—whether via email, drag-and-drop upload, or direct supplier portals—and automatic data extraction.

Optical character recognition (OCR) and AI-powered parsing can pull key information like invoice numbers, amounts, and due dates with minimal intervention. This eliminates the need for manual data entry and reduces the risk of human error at the source.

2. Customizable approval workflows

Chasing down invoice approvals can bottleneck your entire AP cycle. Leading AP software should let you build customizable approval workflows that reflect your company’s unique processes, whether that’s by department, vendor type, amount thresholds, or location.

With automated routing and built-in notifications, you can ensure faster approvals and maintain compliance without micromanaging.

3. Three-way matching

Three-way matching (the process of comparing purchase orders, invoices, and goods receipts) is another key feature to look for when verifying accuracy before payments go out. Good AP software will automate this match and flag discrepancies, helping you catch overcharges or billing errors early. Automating this process saves time and minimizes the risk of paying for goods not received or being double-billed.

4. Vendor management tools

Managing vendor information manually creates fragmentation and increases the risk of miscommunication. Reliable AP software should have centralized vendor profiles and self-service onboarding portals to streamline this process. It also helps ensure tax compliance and improves the vendor experience, which can translate into more favorable terms or fewer delays.

5. Payment scheduling and execution

Once invoices are approved, many teams still face friction when it comes time to pay. The best AP platforms offer integrated payment capabilities across multiple methods—ACH, check, virtual card, and even international wires. Automated payment scheduling also helps optimize cash flow while ensuring you never miss a due date (or an early payment discount).

6. Real-time visibility and reporting

A lack of visibility into AP status can lead to poor forecasting and misaligned decisions. Effective AP automation software provides real-time dashboards, aging reports, and audit trails that show where each invoice is in the process and what’s pending. This kind of insight supports better cash management and allows finance teams to be more proactive.

When evaluating accounts payable software, these six features can make the difference between a patchwork solution and a truly streamlined AP operation. With these essentials in mind, let’s take a look at how today’s leading AP automation platforms compare.

At a glance: Best AP automation software compared

1. Ramp

Ramp is an all-in-one finance automation platform built to help businesses save time and money across every facet of spending. From corporate cards to accounts payable to procurement, Ramp brings together the tools finance teams need to operate with speed and precision.

We admit we might be a bit biased in giving Ramp the top spot on our list, but you don’t have to take our word for it. More than 2,000 G2 reviewers back us up, rating Ramp’s modern finance platform 4.8 out of 5 stars.

Our AP automation software is designed to save you time and money. Ramp tackles the inefficiencies of manual invoice management head-on, streamlining invoice approvals, improving accuracy, and giving you full visibility into all your vendor payments.

On top of AP automation, Ramp also offers comprehensive expense management features, procurement tools, real-time financial reporting, and industry-leading corporate cards. All these features add up to save Ramp customers an average of 5% a year across all spending.

Key features

• Automated two-way matching with purchase orders and receipts for faster processing
• Custom approval workflows improve compliance while speeding up approvals
• Real-time spend insights and support for ACH, check, card, and international wire payments
• Syncs seamlessly with expense management tools for end-to-end control, integrating with major accounting software and ERPs like Sage, NetSuite, Infor and more
• Unified platform for AP, expense management, procurement, and other accounting workflows
• AI-powered software logs the details from each invoice with 99.9% accuracy

What customers are saying about Ramp

• Automate AP busywork with AI: Reviewers on G2 praise Ramp’s scalability, allowing them to process more bills in less time with AI-powered invoice scanning that handles all the details of coding, approvals, and payments
• Modern, easy-to-use interface: Customers also highlight Ramp’s intuitive UI, which makes rollout, adoption, and training a breeze. And users get the same full-featured experience on Ramp’s mobile app—especially useful for frequent business travelers.
• Streamlined workflows: Reviewers appreciate that Ramp consolidates multiple financial processes into a single platform, from procurement to bill pay to employee expense reimbursements

Serviceable markets

Ramp is ideal for small to mid-sized businesses and growing enterprises looking to automate and optimize their AP processes.

Pricing

Ramp offers a free plan for core services like controlling spending, automating payments, and closing your books. Ramp Plus is a step up that gives you access to more granular controls and additional customization options for $15 per user per month. Our Enterprise package offers scalable pricing for additional features and dedicated support.

2. Stampli

Stampli specializes in simplifying invoice processing through AI. Known for its collaborative tools, Stampli enhances team communication, making it easier to handle invoice approvals and exceptions. Stampli’s functionality focuses on tackling bottlenecks and payment delays, making it a favorite for businesses that prioritize workflow transparency.

Key features

• AI-powered invoice capture extracts invoice data with minimal manual input
• Centralized collaboration allows teams to communicate directly on invoices
• Syncs with major enterprise resource planning (ERP) systems for uninterrupted workflows
• Maintains audit-ready records for compliance purposes
• Fraud detection tools identify potential risks before making payments

What customers are saying about Stampli

Stampli bills itself as the only finance automation platform centered around AP, so it’s not surprising that G2 reviewers call out AP automation as a platform highlight. Users also highlight Stampli’s user-friendly interface and customer support, ultimately earning the platform a rating of 4.6 out of 5 stars.

Serviceable markets

Stampli caters to mid-sized to large businesses that need robust invoice management solutions.

Pricing

Stampli does not disclose pricing on its website. Interested customers can request a quote for custom pricing based on their needs.

3. Tipalti

Tipalti is an end-to-end AP automation platform that addresses the unique needs of global businesses. Rated 4.5 out of 5 stars on G2, Tipalti provides solutions for managing complex AP workflows from invoice processing to tax compliance.

Key features

• Supports over 120 currencies and multiple payment methods
• Supports compliance with international tax regulations
• Simplifies supplier onboarding management
• Multi-entity support to consolidate AP processes across global subsidiaries

What customers are saying about Tipalti

G2 reviewers highlight Tipalti’s ability to support multi-currency payments. Users also appreciate the platform’s ease of use, noting that its automation features have improved efficiency for their AP teams. However, smaller businesses note that Tipalti can be complex to set up, and you can likely try other platforms if your business doesn’t have global payment needs.

Serviceable markets

Tipalti is best suited for mid-sized to enterprise-level businesses operating globally.

Pricing

Tipalti's Starter plan starts at $99 per month. You’ll have to contact Tilpati's sales department for custom pricing on its Premium or Elite plans.

4. Melio

Melio is an upstart in the AP automation space with a score of 4.5 out of 5 on G2. With a focus on ease of use, Melio automates repetitive tasks while providing helpful insights for financial decision-makers at small and medium-sized businesses.

Key features

• Uses optical character recognition (OCR) technology to quickly extract invoice data
• Automated payment scheduling optimizes cash flow by managing payment timelines
• Analytics dashboard offers clear, actionable insights on AP performance
• Customizable workflows adapt to unique business needs
• A user-friendly mobile app allows for on-the-go invoice management

What customers are saying about Melio

G2 reviewers love Melio for its ease of use and flexibility. Users also appreciate Melio’s “freemium” model, which allows them to try out its features without committing to a paid subscription.

Serviceable markets

Melio targets small to medium-sized businesses looking for affordable, easy-to-implement AP solutions.

Pricing

Melio has packages that allow users to send up to five free ACH transfers per month and is limited to one user. Other packages start at $25 per month for one user and extra costs for additional users.

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5. BILL AP/AR

BILL, formerly Bill.com, is a trusted name in accounts payable and accounts receivable management, offering a versatile platform to handle both sides of the transaction. BILL’s automation tools help businesses stay on top of payments and collections.

Key features

• Automation features streamline invoice entry and processing
• Payment scheduling simplifies vendor payments
• Collections management tools track receivables to ensure timely payments
• Integration options to connect with popular accounting platforms
• Multi-user access facilitates collaboration across departments

What customers are saying about BILL AP/AR

Reviewers on G2 rated BILL AP/AR 4.5 out of 5 stars, highlighting its ease of use and helpful integrations as major positives. They also appreciate its dual focus on AP and AR, though some reviewers noted issues with the receivables side of BILL’s solution.

Serviceable markets

BILL provides AP solutions from small businesses to mid-sized businesses that need comprehensive AP and AR solutions.

Pricing

BILL offers multiple plans ranging from $45 to $79 per user per month. Custom pricing is available for larger enterprises with more complex needs.

6. Yooz

Yooz stands out with its smart automation features and intuitive design, earning the tool a score of 4.4 out of 5 stars on G2. Known for its innovative use of AI, Yooz helps businesses of all sizes streamline invoice processing while reducing costs.

Key features

• Smart data extraction features use AI to capture invoice details accurately
• Seamless integrations with more than 250 ERP and accounting systems
• Customizable approval workflows tailor processes to your business needs
• The cloud-based platform ensures easy access from anywhere

What customers are saying about Yooz

Users on G2 appreciate Yooz’s affordability and robust AI features, with many reviewers highlighting the time savings they get from the platform. Others note that Yooz is intuitive and easy to use, but customer support can sometimes be slow.

Serviceable markets

Yooz serves small, medium, and large businesses looking for a scalable AP solution.

Pricing

Yooz doesn't publicly advertise its pricing model, so you'll need to reach out for a quote.

Before you choose: How to find AP software that fits your team

Even the best accounts payable automation tools won’t deliver results if they’re not the right fit for your business’s size, structure, and goals. Whether you’re a small business owner juggling invoices or a finance leader at a growing enterprise, the right solution should meet you where you are—and scale with you.

Here’s how to think through your selection based on common pain points in AP teams:

AP software for small businesses: Prioritize simplicity and time savings

If you’re running a small team (or if you are the team) manual AP work quickly becomes overwhelming. You’re likely handling invoice processing, vendor communication, and payments all on your own, or with limited support.

Small businesses should look for an AP solution that offers quick implementation, easy-to-use interfaces, and automation right out of the box. Tools that reduce data entry, send automated approval reminders, and let you pay vendors without switching systems can be a game-changer. Also, pricing transparency is key—avoid platforms that hide costs behind complex tiered plans not suited for smaller budgets.

AP software for mid-market teams: Focus on integration and workflow customization

As your finance function grows, so does the complexity of your processes. You might have multiple departments, budget owners, or approvers, which increases the chance of bottlenecks and inconsistencies.

At this stage, it’s crucial to choose AP software that integrates seamlessly with your existing accounting or ERP system. Customizable workflows, approval logic, and real-time syncing will reduce friction between tools and prevent duplicate work. Audit trails and role-based permissions can also help your team stay compliant as invoice volume grows.

AP software for enterprises: Look for scalability, control, and strategic insights

Larger businesses need more than just automation. They need visibility, control, and assurance that AP is running smoothly across multiple entities, locations, or currencies. You may also have procurement processes or compliance mandates that make generic solutions a poor fit.

Enterprise-grade AP software should offer robust reporting, multi-entity support, and advanced approval workflows. It should also integrate with procurement systems and provide custom rules to manage high volumes of spend with precision. Bonus points for platforms that surface insights, like payment timing optimization or vendor risk signals, to inform strategic decisions.

AP software for rapidly growing companies: Find a solution that can keep up

Scaling companies sit in a unique position: your AP needs may be manageable today, but volume and complexity can increase rapidly. Outgrowing your tools too soon can lead to painful transitions later.

Choose a platform that’s built to scale. That means automation that gets smarter over time, flexible workflows that won’t require a rebuild every time you add a new department, and pricing models that don’t work against you. Consider whether the vendor has a strong product roadmap and customer success support to help you adapt as you grow.

Why Ramp stands out as a reliable accounts payable solution

Ramp’s AP automation software combines intuitive workflows, AI-powered invoice processing, and deep integrations with accounting platforms like NetSuite, making it easy for finance teams to go from manual busywork to full automation without sacrificing control.

From automated matching and real-time spend visibility to support for multi-method payments, Ramp helps businesses reclaim hours every week and close their books faster.

Again, don’t just take our word for it—see how we helped transform Quora’s AP process:

How Ramp helped Quora streamline AP and regain strategic focus

Quora, an online Q&A platform, had its finance team buried in a fragmented AP process that didn’t integrate smoothly with NetSuite. Invoices were emailed into a shared inbox, manually downloaded, saved to Google Drive, and linked to NetSuite bills. This disjointed setup slowed the team down and created friction across departments, especially when onboarding new vendors or troubleshooting rejected payments.

Ramp offered an integrated, automated alternative that the team could adopt quickly without a heavy lift on setup or maintenance. Ramp’s ease of implementation made it a strong fit for the team, while its flexibility allowed the finance team to set up smart rules and workflows upfront. By consolidating AP workflows in one platform, Quora was able to cut bill processing time from 5–8 minutes per recurring vendor to just 1–2.

In addition to reducing the time spent on vendor bills, Ramp's two-way sync with NetSuite provided real-time visibility into AP activity across the team.

"Before, we'd wait 30 minutes, an hour, two hours, maybe a day to find out where bills were," Richard Gobea, Finance Manager, at Quora notes. "Now we each get copies of the emails. Everybody knows I've forwarded an email to Ramp, Ramp has received it, and Ramp has responded."

Quora's story shows how the right AP automation software can eliminate the most common pain points of invoice processing while enabling finance teams to work more efficiently and strategically. For companies evaluating AP solutions, the ability to integrate with existing accounting systems, automate workflows from invoice receipt through payment, and provide real-time reporting should be top criteria.

Choose the top-rated AP automation software

The right accounts payable automation software should adapt to your unique processes, scale with your business, and integrate seamlessly with your existing tools. The best platforms make AP workflows efficient, transparent, and error-free, allowing you to focus on growth instead of busywork.

Ramp stands out as the top-rated AP automation platform because we do more than streamline processes—we empower businesses with real-time insights, customizable workflows, and an intuitive user experience.

So, are manual AP processes slowing you down? Let’s fix that.

Discover how Ramp can transform the way your business manages AP. Request a demo to see it works.