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Expensify is one of the biggest names in accounting software, with a diverse suite of expense management and reimbursement features geared towards small businesses.

Despite its popularity, Expensify isn't without its critics, with some finding it lacking in terms of its reporting and books-closing capabilities. If you fall into this camp, and you’re looking for an alternative, you’ve come to the right place. In this article, we’ll compare some of the other expense management software platforms on the market, including: 

  • Ramp
  • Navan (formerly TripActions)
  • Emburse
  • Airbase
  • Fyle
  • Brex

To determine our favorites, we pored through ratings from business review site G2, gathered feedback from past users, and took a deep dive into their respective features. Read on to find out which Expensify alternatives are the best. 

Best overall Expensify alternative: Ramp 

Ramp is a robust all-in-one financial management platform that aims to eliminate the headaches associated with expense management, including reimbursements, spending, receipt tracking, and reporting (to name a few). 

Ramp’s innovative suite of tools takes much of the manual labor (e.g. data entry) and human error out of these bookkeeping processes by automating them, and allowing you to track and report on your expenses instantly. The centerpiece of Ramp’s technology is its corporate charge card, which comes packaged with spend management features that go way beyond your typical business card. 

All of this is presented via an easy-to-use, intuitive interface. Plus, you can take it on the go via Ramp’s handy mobile app. 

For all of these reasons, Ramp has proven to be an ideal expense management solution for companies around the world. To wit, Ramp has more than 1,700 reviews and a 4.8/5 rating on G2. 

Key features

  • Single platform for consolidated data and workflows between accounts payable (AP), business travel (T&E), and spend management
  • One-step bill import and 99% accurate AI matching for every invoice line item
  • Free bill pay, with the ability to schedule payments and use physical and virtual corporate cards, ACH, checks, and international wire transfers
  • Automatic bill routing for approvals, plus easy approvals in Slack and by email
  • Auto-coding of bills as liabilities plus accounting integrations with ERP and HRIS
  • Easy syncing with popular accounting software like Quickbooks 
  • Responsive and knowledgeable customer support 

Why customers choose Ramp over Expensify

  • Error-free spend management: No more hoping executives remember to save and submit receipts. And no more calls to hotels, airlines, stores, or restaurants to find receipts when they forget. Ramp gives everyone smooth text and email receipt submission. And we automate coding for frustration-free finance oversight.
  • Purchase well, save on procurement: Ramp allows you to  tailor spending with customizable limits and auto-enforced expense policies. Plus, you can enjoy up to 27% savings on software contracts, with Ramp’s procurement negotiators. 
  • Radical time savings: Ramp makes it easy to issue corporate cards to your employees, and integrate them into your accounting programs with a click. The platform’s finance automation features work seamlessly with all of the accounting software on the market. This eliminates the need for manual coding of bills and vendor payments. 
"I was spending four hours a month on Expensify. Now I’m in and out of Ramp in five minutes." - Sam Meek, Founder and CEO, Sandboxx

Pricing 

Ramp offers many of its expense management features for free, but to get the full power of the platform, you’ll want to consider signing up for Ramp Plus, which is $15 a month per person. Ramp Plus gives you greater control, and greater customization.

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Navan (formerly TripActions)

Navan is a travel and expense solution that allows employees to book, view, and manage trips and expenses. Navan is rated 4.7 out of five on G2 and is classified as most suitable for mid-market companies. 

Key features

  • Spend controls that get enforced at the point of sale to stop out-of-policy spending
  • Automated reconciliation of expenses through Navan Liquid
  • Virtual credit cards tied to each travel booking
  • Reimbursements for out-of-pocket spend across 45 countries and 25 currencies

Why people choose Navan over Expensify

G2 reviewers like Navan's user interface and automation better than Expensify, giving it high marks for ease of use. Users particularly liked how scans of receipts auto-populate the relevant fields, removing the need for finance teams to update them manually.

Pricing

Navan is free for companies’ first 50 monthly active users, with a fee for live travel agent support. The company can provide custom quotes for companies that exceed those needs.

Emburse

Emburse provides expense, travel management, accounts payable, and other payment solutions. Public sector agencies, nonprofits, and small businesses are among its customer base. Emburse is rated 4.5 out of five on G2 and is classified as most suitable for mid-market companies. 

Key features

  • Real-time spend management, with automated expense categories and policies
  • Mobile applications to capture and report expenses anywhere 
  • Automatic matching of credit card payments with expenses

Why people choose Emburse over Expensify

One G2 reviewer found the software easier to use than Expensify’s.

Pricing

Emburse can provide custom quotes for companies exploring its solutions.

Airbase

Airbase helps businesses streamline procurement, from the initial request to payment and reconciliation, with features like multi-subsidiary support and purchase order matching. Airbase is rated 4.8 out of five on G2 and is classified as most suitable for mid-market companies and large enterprises. 

Key features

  • Automatic audit trail with the ability to retrieve all documentation for booking or an audit
  • Accounting automation covering categories, amortization, and payment dates
  • Invoice processing and bill payments available from a single interface
  • Real-time reporting, with all spending activities captured as they occur 
  • Receipt management, with a dedicated email for submissions

Why people choose Airbase over Expensify

One G2 reviewer was happy they are no longer forced to create expense reports to submit receipts, unlike their experience with Expensify, Concur, and Brex.

Pricing

Airbase offers standard, premium, and enterprise quotes for firms with 200 to 5,000 employees.

Fyle

Fyle says its goal is to help accountants reduce the time spent on business expense management. Founded in 2016, the company has notable customers like Freshworks and Royal Enfield. Fyle is rated 4.6 out of five on G2 and is classified as most suitable for mid-market companies. 

Key features

  • Track all card spending with direct data feeds, expense creation, and receipt matching
  • Automatically extracts, codes, and categorizes paper and e-receipt data
  • Track receipts directly from Gmail and Outlook with Fyle's plug-in

Why people choose Fyle over Expensify

One G2 reviewer commented that they liked using Fyle from a desktop, because they found it simple to drag and drop receipts into the browser. The reviewer said they never had issues uploading files, as they had previously with Expensify.

Pricing

Fyle provides unlimited expense tracking and report creation for $6.99 per user monthly, with minimal billing capped at five users. Fyle’s business tier is capped at a minimum of 10 monthly users for $11.99 for each person a month. Fyle can provide custom quotes for enterprises.

Brex 

Brex provides corporate cards, expense management, reimbursements, bill pay, and travel. The company’s customers range from startups to enterprises. Brex is rated 4.7 out of five on G2 and is classified as most suitable for enterprise companies. 

Key features

  • Automate reconciliation with custom category mapping and integrations to ERPs
  • Built-in expense policies, auto-generated receipts, and automated reminders
  • Real-time and automated insights from spend reports and alerts

Why people choose Brex over Expensify

A G2 reviewer liked that Brex didn't require a personal guarantee, and said the solution prevented their business from needing a subscription to Expensify and BILL.

Pricing

Brex’s pricing for mid-sized businesses is $12 per user per month. Global companies can also seek custom pricing.

Making the right choice for modern finance needs

Spend management will always remain crucial to a company’s financial health. But it must sit alongside equally important financial activities—like accounts payable oversight, procurement, cash flow visibility, and accurate reporting. 

There are a handful of expense management platforms that aim to help with these processes, but Ramp’s cutting-edge automation features and real-time insights make it the top choice in 2024. 

See how Ramp can help you manage all of these operations and more—get started with Ramp today.

Try Ramp for free
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Finance writer, Genuine Communications
Luke O’Neill is a freelance finance writer and content strategist, with deep experience in B2B fintech and financial services. His work has appeared in The Wall Street Journal, Bloomberg, The Irish Times, the Stanford Social Innovation Review, and more.
Ramp is dedicated to helping businesses of all sizes make informed decisions. We adhere to strict editorial guidelines to ensure that our content meets and maintains our high standards.

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