Case study

Marqeta closes its books 88% faster with Ramp + Sage

Marqeta is a modern card issuing platform that strives to democratize payments and simplify card issuing and transaction processing. Founded in 2010, Marqeta enables developers to launch new programs with speed, flexibility, and scale. Internally, Marqeta lives by these same values. The company is continually refining its processes in order to find ways to increase efficiency.

Apply in under 5 minutes
This is some text inside of a div block.
The problem

Inefficient, manual corporate card management

A major priority for Marqeta’s finance team is creating a process that drives efficiency and reduces closing timelines. This, in turn, will help the company’s financial reporting team and allow them to shift away from manual, repetitive work and allow for a greater focus on analysis. 

“We don’t want our teams to be doing manual work all the time,” says Megan Gemoll, Director of Corporate Accounting. “We want to take that out of the process so we can focus more on analysis, whether that be month over month fluxes or better ways to inform and help the business rather than spending all of our time doing data entry.” 

Marqeta’s legacy corporate card management system did not allow for the efficiency, automation, and analysis that were so valuable to the finance team. “Our previous corporate credit card program was very manual,” says Megan. “Every month we were doing a manual journal entry to upload all of our credit card transactions. There was no way for us to track who had and hadn’t submitted receipts.”

The finance team was constantly tracking down these rogue receipts and spending hours manually closing and reconciling the books. This precluded the team from spending their time on higher-value analytical initiatives.

The solution

An automated corporate card management platform and integrations

Megan and her team knew they needed a better solution for corporate card management and found Ramp. 

“[Ramp] was a solution we knew we could definitely work with and get behind, and it would solve our biggest pain points with corporate cards,” says Megan. 

In its initial rollout, Marqeta issued cards to five employees, including the head executive assistant, who frequently dealt with multiple transactions. Eventually, the team issued more cards to additional team members, and now anyone who needs a card can receive one through Ramp. During the onboarding process, Megan had weekly feedback calls with the Ramp team. “The Ramp team not only took feedback well, but actively sought it out, which was truly appreciated,” says Megan. 

It was important that Ramp would integrate seamlessly with the rest of the finance team’s tech stack, which includes Sage Intacct. Historically, the lack of integration between Intacct and Marqeta’s legacy card provider had contributed to the manual effort of the finance team. “That was one of the requirements of any program we decided to go with,” says Megan. “We needed to have an automated solution to get those accounting entries in. [Ramp] is very user-friendly, and just self-explanatory to get all of those things connected.”

The result

A more efficient process and faster time to close

Ramp’s Sage integration has helped the Marqeta finance team achieve its objectives of reducing manual effort, increasing efficiency, and shifting employees’ time from rote tasks to analysis. 

“I would probably say we’re saving about seven hours a month,” says Megan. “Our AP specialist was probably spending eight hours a month just getting everything in for the corporate cards. Now he’s probably spending one hour a month. That’s definitely significant time-saving for him, because every hour counts during close.”

Ramp’s features, including merchant category rules, have been helpful in pre-coding, accounting, and the month-end close process. For example, multiple employees use LinkedIn for different purposes at Marqeta, which had previously led to various codes for different transactions. 

“It was super helpful to be able to create that rule, so we didn’t have to go into every LinkedIn transaction and change the coding from whatever the default was to our advertising account,” says Megan. “It just does that automatically now.”

By saving time and reducing time to close, the Marqeta accounting team has been able to spend more time on deeper analysis and let Ramp automatically categorize and sync transactions directly to Sage Intacct. 

“Instead of spending hours getting all of the corporate card transactions in manually, they now automatically sync over,” says Megan. “We’re able to review our expenses much faster in the close process and analyze them. We’re able to start those analytics in our month-over-month analytics even before the month ends, because those transactions are importing over regularly.”

That allows the accounting team to start their process earlier, close their books faster, and have a quicker review process. For a fast-growing, highly efficient team, that ability is critical.

Don't miss these

How Sandboxx replaced Amex, Expensify, and with Ramp

How SwagUp partnered with Ramp to save over $30k in SaaS spend

How Fi scaled its finance function with Ramp

How Long Meadow Ranch got on top of its multi-entity spend

How New Way Landscape switched from Expensify to save time

How Walther Farms switched from Expensify to close books 10x faster

How Passport Shipping optimized its budgeting with real-time insights

Learn more about Ramp

Streamline approvals.
Review requests, pre-approve expenses, and issue general expense cards in a few clicks – or directly in Slack. Delegate approvals and empower your team leads to spend on the things they need and control their team’s expenses.
Learn more
Issue instant cards.
Unlimited virtual and physical cards with built-in spend limits, instantly available for everyone in your team. Define spend rules and let your smart cards enforce your policies automatically. No more surprises or under-the-radar spending.
Advanced Cards
See spend as it happens.
Stop waiting on monthly statements or manual spreadsheets. Find, browse, and download real-time transactions from any employee, department, or merchant – on any device.
Learn more
Close your books 5x faster.
An accounting experience by finance teams, built for speed and efficiency. Automate manual processes and start enjoying instant reconciliation – Ramp does all the heavy lifting.
Accounting Automation
Trim wasteful spend.
Ramp analyzes every transaction and finds hundreds of ways your company can cut expenses. It’s like having a second finance team, laser-focused on cutting costs.
Learn more
Consolidate reimbursements.
Ramp makes it easy to reimburse your employees for all their spend that's not on a card. Set up review & approval flows within Ramp, and see your reimbursements on your dashboard, alongside all your other transactions.
Learn more