Case study

How Bubble streamlined operations and saved $9k/mo with Ramp Bill Pay

Bubble is a startup that makes it possible for anyone, regardless of technical knowledge, to build software and applications. The company has built a platform that allows users to create no-code or low-code web apps. A venture-backed company since 2019, Bubble is currently in an exciting growth stage and has grown to over two million users. The company raised $100 million in Series A Funding in 2021.

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The problem

A fragmented finance process led to accuracy and efficiency concerns

As a bootstrapped company, Bubble lacked a dedicated finance team until early 2022, when the company welcomed Controller Yiwen Ding to the team. 

“Before I started, finance was a very collaborative effort between our Co-CEO and our VP of Product,” explains Yiwen. “Everybody owned a piece of it.” 

That collaborative approach led to processes that needed streamlining and required accuracy checks. 

“My top priority is financial reporting,” says Yiwen. “I want to get our accounting records in good shape. In the past, it wasn’t an area of major investment or focus. But as we have matured, we have stakeholders who need to get a more accurate financial report.” 

Bubble needed to implement a streamlined, repeatable process that would allow the company to reach this critical stage, become GAAP compliant, and ensure it was issuing the appropriate financial statements. In addition, Bubble was interested in closing its books more efficiently and identifying opportunities for cost savings.

The solution

A centralized platform that simplifies accounting and offers cost-saving solutions

Bubble partnered with Ramp to centralize spend management, expedite accounting, and provide cost savings through cashback rewards and vendor negotiations. 

“The integration between QuickBooks and Ramp has made bookkeeping a lot easier,” says Yiwen. “We’re able to push everything that happens on the Ramp platform to QuickBooks. It also helps to reconcile expenses more easily, because you’re able to leave a very clear trail.” With Ramp, Bubble can easily save invoice images and sync them with QuickBooks. “That’s very helpful when auditors come in,” explains Yiwen. “It will be very easy for our team to pull and present evidence [during audits].” 

Ramp has enabled Bubble to implement employee reward programs by issuing distinct cards to each employee. “It’s been great to offer our employees this benefit,” says Yiwen. “And we get rewards, because everyone is using their cards. That’s also benefiting us as a company. While we provide the benefits, we get something back as well.”

Bubble now relies on Ramp to receive rewards in multiple areas: with cashback rewards when employees use their cards, with 1.5% cashback on large expenses made via Ramp Bill Pay, and by outsourcing vendor negotiations to the Ramp Buyer team.

The result

A more accurate and efficient finance function that saves Bubble thousands of dollars

Partnering with Ramp has resulted in savings of time and money for Bubble that allows them to focus on improving their company and product. The company leveraged Ramp’s Bill Pay product to process every bill on the Ramp platform, which has resulted in thousands of dollars of savings thanks to Ramp’s 1.5% cashback offer. “Before Ramp, I don’t think we were able to get any type of rewards from other vendors,” says Yiwen. 

Likewise, Ramp’s Buyer product allows Bubble employees to focus on higher-value tasks while ensuring the company receives the best possible price from its vendors. “It’s a very, very small team,” says Yiwen. “I don’t think anyone has the bandwidth to negotiate vendor contracts. Having Ramp as our partner to help us negotiate expenses has been very valuable.” Already, Ramp Buyer has helped Bubble save $30k in annual SaaS contract fees.

Leveraging Ramp has enabled Bubble to uncover time- and cost-savings in multiple ways. “Ramp has saved us a ton of time from an accounting perspective,” says Yiwen. “We don’t need to have a whole expense team, AP team. So we’ve saved headcount in that area.” The time Ramp saves extends beyond the finance team, too. “Employees like it,” says Yiwen. “When they want to spend on something, they can make a request very easily on Slack, and then it’s a very easy process. They don’t need to pay anything, and they save time. That’s very valuable.”

Ramp has helped Bubble implement a culture of savings—and those rewards will only compound over time.

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Learn more about Ramp

Streamline approvals.
Review requests, pre-approve expenses, and issue general expense cards in a few clicks – or directly in Slack. Delegate approvals and empower your team leads to spend on the things they need and control their team’s expenses.
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Issue instant cards.
Unlimited virtual and physical cards with built-in spend limits, instantly available for everyone in your team. Define spend rules and let your smart cards enforce your policies automatically. No more surprises or under-the-radar spending.
Advanced Cards
See spend as it happens.
Stop waiting on monthly statements or manual spreadsheets. Find, browse, and download real-time transactions from any employee, department, or merchant – on any device.
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Close your books 5x faster.
An accounting experience by finance teams, built for speed and efficiency. Automate manual processes and start enjoying instant reconciliation – Ramp does all the heavy lifting.
Accounting Automation
Trim wasteful spend.
Ramp analyzes every transaction and finds hundreds of ways your company can cut expenses. It’s like having a second finance team, laser-focused on cutting costs.
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Consolidate reimbursements.
Ramp makes it easy to reimburse your employees for all their spend that's not on a card. Set up review & approval flows within Ramp, and see your reimbursements on your dashboard, alongside all your other transactions.
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