How Red Antler centralized its company spend

80 hours
time saved per month via Ramp's expense management
"Expense management is no longer an end-of-the-month nightmare, and the team now has better real-time control and visibility over their purchases."
Christina Cooksey, Head of Creative Production, Red Antler
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Company name
Red Antler
Industry
Design
About the company

Red Antler is a leading brand marketing agency that partners with startups and new ventures to build category-transforming, value-adding companies. Red Antler’s small but mighty creative team brings brands to life with high-quality content, including photography, video, advertising, and experiences.

The team's existing spend management process was cumbersome and inefficient, and it claimed valuable employee time that would otherwise have been devoted to creative and strategic brand-building.

The problem
Manual expense management cost the team valuable time and money

Red Antler's creative production team makes hundreds of purchases each month in service of developing industry-leading branded content for clients. Historically, the team’s three producers were responsible for all purchasing related to production costs. Given the high volume of monthly transactions spread across multiple projects and incredibly tight timelines, expense management added material time to these employees’ already full plates. 


Red Antler was tracking expenses manually, which meant that producers were spending hours each month reconciling spreadsheets and verifying hundreds of transactions line-by-line against hard-to-read card statements. Unauthorized expenses often went undetected, and employees frequently spent hundreds of their own dollars due to lost receipts or forgotten charges. 

“Given our volume of purchases, expense management was an incredibly cumbersome process, because client work and timelines dominate, expenses were often put off.”

- Christina Cooksey, Head of Creative Production


This outdated and inefficient system aligned with the industry standard, but it wasn’t working for Red Antler.


The solution
Decentralized spending and centralized control

To solve its efficiency problem, Red Antler needed to relieve pressure from the three producers who had become de facto expense managers. By working with Ramp, the company did so in two ways: first, by decentralizing team spend via individual employee corporate cards, and second, by centralizing control over those individual cards. 


Christina Cooksey worked with Ramp to give each creative production team member his or her own corporate card. Employees can now request card limits to cover their daily expenses, and Christina can control purchases and budgets in real-time. 


Whereas the team’s previous expense management system meant countless hours spent reviewing and approving requests, Christina can now review and approve requests immediately. 

“Expenses are completed the day of purchase, often within minutes. All we have to do is text their receipt and a message with charge details.”

- Christina Cooksey, Head of Creative Production


Thanks to the Ramp dashboard, Christina can visualize the entire team’s spend across categories, departments, clients, and projects. She and her team now spend less time managing expenses, but they have gained more insight into how transactions happen across the department.


The result
A complete real-time picture of corporate spending

Using Ramp to modernize Red Antler’s outdated expense management process helped the creative production team reclaim 80+ hours a month that used to be spent tracking and submitting expenses for reimbursement. 

“Now, there are no more stacks of receipts sitting on my desk staring me in the face or finance charges ticking up personal cards. Expense management is no longer an end-of-the-month nightmare, and the team now has better real-time control and visibility over their purchases." 

- Christina Cooksey, Head of Creative Production


That saved time relieves pressure for team members, and it also benefits clients. Producers no longer have to wear quite so many hats. They can focus their time and effort where it matters most: on creating the best-possible creative work for world-changing brands.

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