BGCA partnered with Ramp to unleash an expense management system that could be both effective and efficient. With Ramp’s centralized, automated platform, Jason and his team began to automate some of the previously manual financial tasks – including expense reporting, coding, and accounting – that had consumed so much time.
Ramp’s mobile app makes it easy for card holders to submit their expenses directly from their phones. “That has been really well-received,” says Jason. “They can submit their expenses through Ramp in real-time, which has been a real value-add.”
Ramp’s ability to integrate with BGCA’s existing tech stack was a key reason the organization pursued the partnership. “The integration with UKG, our HR information system, has created significant time savings for our finance team,” says Jason. “It allows us to really focus on more value-additive activities.”
From the start, onboarding with Ramp has been a positive experience for the BGCA team – a surprisingly delightful outcome. “As a finance leader, I’ve seen financial implementations crash and burn,” notes Jason. “I’m pleased to say that the Ramp journey has been incredible – a flawless implementation that was recently recognized with a round of applause at one of our national meetings.”
Indeed, BGCA staff embraced Ramp’s widespread adoption across the organization. “We were keenly interested in mitigating risk, so we decided to pursue a small pilot for our Ramp implementation,” says Jason. “It was so well-received that other departments were asking to join the pilot because of the improved experience our card holders were realizing through Ramp.”
With Ramp, the team now has more time to devote to business decisions and overarching strategy. “A great impact of Ramp has been the time-savings,” says Jason. “For my colleagues outside of finance, we’ve shortened the time commitment for submitting expense reports and have allowed them to repurpose that time so they can focus more on our local clubs and the youth we serve in our mission.”
The finance team, too, has realized significant time-savings. “We’ve saved 40 hours a month in card holder and credit card administration,” says Jason.
Jason and his team plan to continue adopting technologies like Ramp that better enable their colleagues to deliver critical mission-aligned services to youth in need. “When we were looking to make a move to Ramp, we considered the opportunity cost of not changing from our existing system,” says Jason. “Ultimately, maximizing the impact of the scarcest resource we have in our organization – people’s time – drove us to move to Ramp and leverage that technology.”