Case study

How WayUp put expense reports on auto-pilot by switching to Ramp

WayUp is a job search platform that enables early career candidates to discover and be discovered by employers. The company helps match talented students and recent graduates with their dream jobs.

With thousands of candidates and companies to serve, WayUp needs to ensure its internal processes and operations are as efficient and expedient as possible.

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The problem

A broken expense reporting process

WayUp’s fragmented, highly manual expense reporting process was broken. Company leaders, including co-founder JJ Fliegelman, had little visibility or control over employee spend. Each month, the finance team chased down employees anew in order to manually collect and reconcile receipts. Even after spending hours manually reviewing each expense, Staff Accountant Jose Ramon-Batista could not guarantee the accuracy of the company’s finances.

“Employees wouldn’t submit their expense reports until two months later, That wasn’t great for the accuracy of our financial reporting.”

- Jose Ramon-Batista, Staff Accountant at WayUp

Lack of oversight and automation yielded a process that was time-consuming, inefficient, and inaccurate. JJ and his team knew they needed to do things differently.

The solution

Automation saves time and improves accuracy

Ramp’s intelligent spend management platform revolutionized WayUp’s outdated expense reporting system. With Ramp, which WayUp rolled out in under a day, WayUp gained valuable real-time visibility into employee spend. Ramp’s automated expense reconciliation expedited the review and accounting process while ensuring accuracy.

“What I like about Ramp compared to any other solution is the fact that we can automate manual workflows for every employee. We can create rules for vendors and specific categories that automate spend management. The more we can automate, the better, and that’s the power of Ramp.”

- JJ Fliegelman, Co-Founder at WayUp

The result

More efficient and accurate spend management

By implementing Ramp, WayUp reclaimed hours of lost employee productivity each month and allowed the finance team to regain control over employee spend. “I love how much control and freedom Ramp gives us,” said Jose, whose team no longer needs to track down each employee expense each month. “I used to spend more than six hours per month reviewing expense reports. After setting up Ramp, it takes me less than an hour.”

In addition to efficiency gains, Ramp has helped instill a culture of financial responsibility at WayUp. “Ramp helps keep things clean within the organization,” said JJ. Armed with automated rules and real-time visibility, JJ and his team can feel confident that employees will use their corporate cards properly.

With Ramp, WayUp executives can see how their teams are pacing against budgets in real-time, so they can make tweaks and improvements that protect the company—and encourage growth.

Are you ready to revolutionize your finance team’s processes? Learn more about Ramp today.

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Learn more about Ramp

Streamline approvals.
Review requests, pre-approve expenses, and issue general expense cards in a few clicks – or directly in Slack. Delegate approvals and empower your team leads to spend on the things they need and control their team’s expenses.
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Issue instant cards.
Unlimited virtual and physical cards with built-in spend limits, instantly available for everyone in your team. Define spend rules and let your smart cards enforce your policies automatically. No more surprises or under-the-radar spending.
Advanced Cards
See spend as it happens.
Stop waiting on monthly statements or manual spreadsheets. Find, browse, and download real-time transactions from any employee, department, or merchant – on any device.
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Close your books 5x faster.
An accounting experience by finance teams, built for speed and efficiency. Automate manual processes and start enjoying instant reconciliation – Ramp does all the heavy lifting.
Accounting Automation
Trim wasteful spend.
Ramp analyzes every transaction and finds hundreds of ways your company can cut expenses. It’s like having a second finance team, laser-focused on cutting costs.
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Consolidate reimbursements.
Ramp makes it easy to reimburse your employees for all their spend that's not on a card. Set up review & approval flows within Ramp, and see your reimbursements on your dashboard, alongside all your other transactions.
Learn more