AvidXchange vs. BILL: Choosing the right AP solution

AvidXchange and BILL are often compared in accounts payable automation. Each offers tools to streamline invoice processing and payments, but the platforms differ in who they serve—and how far their capabilities go.

Finance teams exploring these options often face tradeoffs around pricing, feature flexibility, and ease of use. Let’s compare how each platform approaches AP automation

An overview of AvidXchange and BILL

Before weighing features or functionality, it’s important to understand the type of business each platform is designed to support.

What is AvidXchange?

AvidXchange is a cloud-based accounts payable automation platform founded in 2000. It’s designed primarily for mid-sized businesses and organizations with high invoice volumes or complex approval chains.

AvidXchange helps streamline invoice intake, approval routing, and payment execution, with added features for vendor management and reporting dashboards. It also integrates with a variety of ERP systems, which makes it a considerable choice for finance teams looking to manage their AP processes.

What is BILL?

Bill.com, now branded as BILL is a cloud-based financial operations platform launched in 2006. It caters to small and mid-sized businesses and supports automation across accounts payable, accounts receivable, and expense management.

On the AP side, BILL offers tools for digitizing invoices, routing approvals, scheduling payments, and choosing from multiple payment options. Similar to AvidXchange, it connects with popular accounting systems, giving finance teams a way to streamline workflows and gain visibility into day-to-day cash flow.

AvidXchange vs. BILL: Feature comparison by tier

Both platforms aim to reduce manual work in accounts payable, but their capabilities and flexibility can differ depending on your team’s size and infrastructure. Here’s a breakdown of how AvidXchange and BILL compare across key AP features and pricing tiers.

AvidXchange features

Rather than a tiered approach, AvidXchange offers accounts payable functionality through three distinct products that targets each part of the AP workflow. Pricing also seems to be customized based on the platforms selected and specific business needs.

Here is a general outline of what each individual software aims to provide:

BILL features

BILL, on the other hand, offers four pricing tiers. Here's what's included in the starting plan, along with the additional features offered at each higher tier:

• Enter and manage bills from a centralized inbox
• Provides standard approval policies and automates approval workflows
• Pay by ACH, virtual card, credit card, and get paid by ACH and credit card
• Connect with vendors via the BILL network
• Payable insights
• 6 standard user roles
• Send, track, and create custom invoices
• Automate payment reminders
• Set auto-charge and auto-pay
• QuickBooks Online, Pro, Premiere and Xero via manual CSV import/export
• API access

This feature comparison focuses specifically on AP automation. As with any SaaS platform, features may change over time.

AvidXchange vs. BILL: Pricing and customer experience

Let’s now look at how AvidXchange and BILL compare in terms of pricing and customer experience.

How much does AvidXchange cost?

AvidXchange offers customized pricing based on the specific modules and features your business requires. Costs may vary depending on factors like invoice volume, payment processing needs, or system integrations. Companies can request a personalized quote directly through AvidXchange’s website.

How much does BILL cost?

BILL provides a pricing model with four tiers. Essentials starts at $45 per user per month, Team at $55, and Corporate at $79. For businesses with more complex or multi-entity needs, BILL offers an Enterprise plan with custom pricing.

As with most SaaS platforms, final costs may vary based on plan selection and volume discounts.

Why do customers choose AvidXchange?

G2 reviewers say AvidXchange’s automation features help route invoices and notify approvers with efficiency. Document management is also noted as a strong point, with users appreciating how files can be uploaded, categorized, and found using the platform’s search tools.

Why do customers choose BILL?

Based on G2 feedback, customers chose BILL for its ease of use for teams without dedicated accounting expertise. Reviewers also note that the platform’s AP and AR automation improves cash flow visibility.

How to choose between AvidXchange or BILL

AvidXchange and BILL take different approaches to AP automation, and their strengths depend on your company’s structure, size, and accounting setup. Here are some key areas to evaluate:

While both platforms offer value depending on your AP needs, their limitations—especially around flexibility and advanced AP support—may be dealbreakers. If you’re looking for an alternative that prioritizes usability, real-time visibility, and cost-effective automation for growing teams, Ramp could be a better fit for your team.

Ramp as an alternative to AvidXchange and BILL

AvidXchange and BILL each focus on automating AP workflows for small to midsize businesses. But if you’re looking for a unified platform that simplifies AP and supports broader spend control, Ramp offers a comprehensive alternative.

9.4Meets Requirements8.5

9.5Ease of Use8.6

9.3Ease of Setup8

9.4Ease of Admin8.1

9.2Quality of Support7.8

9.5Good Partner8.4

9.7Product Direction7.9

Source: G2 ratings

9.4Meets Requirements8.7

9.5Ease of Use8.8

9.3Ease of Setup8.6

9.4Ease of Admin8.7

9.2Quality of Support8

9.5Good Partner8.5

9.7Product Direction8.2

Source: G2 ratings

Here’s how Ramp compares to AvidXchange and BILL based on features available in our base plan:

Ramp combines accounts payable, corporate cards, and expense tracking in a single, easy-to-use platform—eliminating the need for disconnected tools and manual processes.

Ramp is designed to:

• Streamline your entire AP process: From invoice intake to payment execution, Ramp automates tasks with high-accuracy AI and supports multiple payment types, including ACH, card, check, and international wire
• Reduce complexity: Finance teams gain full visibility into payments and approvals without needing multiple systems or long implementation timelines
• Adapt to any stage of growth: Ramp works for startups, scaling teams, and enterprise finance functions—with flexible workflows that grow alongside your business

But don’t take it from us—Fahem Islam, Accounting Associate at Snapdocs, switched from using Bill.com for vendor bills to Ramp for a more integrated, streamlined, accounts payable process:

“The auto-population that happens with Ramp has been pretty phenomenal. I feel very confident that when I upload a bill into Ramp, it’s going to line up with what the bill says. I spend maybe 10-15 minutes in Ramp every day, and I know that we’re set. That puts my mind at ease -- knowing that I need to put minimal time into Ramp to have it take care of our needs.”

Ramp’s standard plan is also free, making it a cost-effective plan for smaller teams. For businesses needing more customization or controls, Ramp Plus starts at just $15 per user per month.

Choosing AP automation that scales with you

AvidXchange and BILL offer different strengths—but both may require trade-offs in customization, cost, or simplicity. Ramp gives finance teams the ability to automate AP, control spend, and gain real-time insights—all in one platform.

Get started. See how Ramp can streamline AP for your business—no matter your size.