AvidXchange vs. BILL: Choosing the right AP solution
- An overview of AvidXchange and BILL
- AvidXchange vs. BILL: Feature comparison by tier
- AvidXchange vs. BILL: Pricing and customer experience
- How to choose between AvidXchange or BILL
- Ramp Bill Pay: The best alternative to AvidXchange and BILL
- Choosing AP automation that scales with you
AvidXchange and BILL are often compared in accounts payable automation. Each offers tools to streamline invoice processing and payments, but the platforms differ in who they serve—and how far their capabilities go.
Finance teams exploring these options often face tradeoffs around pricing, feature flexibility, and ease of use. Let’s compare how each platform approaches AP automation
An overview of AvidXchange and BILL
Before weighing features or functionality, it’s important to understand the type of business each platform is designed to support.
What is AvidXchange?
AvidXchange is a cloud-based accounts payable automation platform founded in 2000. It’s designed primarily for mid-sized businesses and organizations with high invoice volumes or complex approval chains.
AvidXchange helps streamline invoice intake, approval routing, and payment execution, with added features for vendor management and reporting dashboards. It also integrates with a variety of ERP systems, which makes it a considerable choice for finance teams looking to manage their AP processes.
What is BILL?
Bill.com, now branded as BILL is a cloud-based financial operations platform launched in 2006. Its AP tools cater to mid-sized businesses and support automation across AP, AR, and expense management.
On the AP side, BILL offers tools for digitizing invoices, routing approvals, scheduling payments, and choosing from multiple payment options. Similar to AvidXchange, it connects with popular accounting systems, giving finance teams a way to streamline workflows and gain visibility into day-to-day cash flow.
AvidXchange vs. BILL: Feature comparison by tier
Both platforms aim to reduce manual work in accounts payable, but their capabilities and flexibility can differ depending on your team’s size and infrastructure. Here’s a breakdown of how AvidXchange and BILL compare across key AP features and pricing tiers.
AvidXchange features
Rather than a tiered approach, AvidXchange offers accounts payable functionality through three distinct products that targets each part of the AP workflow. Pricing also seems to be customized based on the platforms selected and specific business needs.
Here is a general outline of what each individual software aims to provide:
Purchase order automation software | Invoice automation software | Payment automation software |
|---|---|---|
Automated purchase order creation Electronic searching for sales receipts, invoices, and purchase orders Visual indicators of invoice approval 2-way and 3-way matching when combined with other AP automation solutions | Automatically extracts and routes invoice data Accurate data entry with AI and machine learning Customizable approval workflows Real-time insights with financial analysis and reporting tools Invoice service and support | Eliminate manual, risk-prone payment tasks Ensure current accounting systems stay in a trusted record system Receive detailed payment information files |
BILL features
BILL, on the other hand, offers four pricing tiers. Here's what's included in the starting plan, along with the additional features offered at each higher tier:
- Enter and manage bills from a centralized inbox
- Provides standard approval policies and automates approval workflows
- Pay by ACH, virtual card, credit card, and get paid by ACH and credit card
- Connect with vendors via the BILL network
- Payable insights
- 6 standard user roles
- Send, track, and create custom invoices
- Automate payment reminders
- Set auto-charge and auto-pay
- QuickBooks Online, Pro, Premiere and Xero via manual CSV import/export
- API access
Team | Corporate | Enterprise |
|---|---|---|
Custom user roles QuickBooks Online, Pro, Premiere and Xero via *automatic 2-way sync Cash flow forecasting for QBO users | Custom approval policies Discounts for approver-only users Single sign-on Multi-entity, multi-location accounting capabilities | QuickBooks Enterprise, Oracle NetSuite, Sage Intacct, and Microsoft Dynamics via *automatic 2-way sync Dual control Premium phone support |
This feature comparison focuses specifically on AP automation. As with any SaaS platform, features may change over time.
AvidXchange vs. BILL: Pricing and customer experience
Let’s now look at how AvidXchange and BILL compare in terms of pricing and customer experience.
How much does AvidXchange cost?
AvidXchange offers customized pricing based on the specific modules and features your business requires. Costs may vary depending on factors like invoice volume, payment processing needs, or ERP integrations. Companies can request a personalized quote directly through AvidXchange’s website.
How much does BILL cost?
BILL provides a pricing model with four tiers. Essentials starts at $45 per user per month, Team at $55, and Corporate at $79. For businesses with more complex or multi-entity needs, BILL offers an Enterprise plan with custom pricing.
As with most SaaS platforms, final costs may vary based on plan selection and volume discounts.
Why do customers choose AvidXchange?
G2 reviewers say AvidXchange’s automation features help route invoices and notify approvers with efficiency. Document management is also noted as a strong point, with users appreciating how files can be uploaded, categorized, and found using the platform’s search tools.
Why do customers choose BILL?
Based on G2 feedback, customers chose BILL for its ease of use for teams without dedicated accounting expertise. Reviewers also note that the platform’s AP and AR automation improves cash flow visibility.
How to choose between AvidXchange or BILL
AvidXchange and BILL take different approaches to AP automation, and their strengths depend on your company’s structure, size, and accounting setup. Here are some key areas to evaluate:
Criteria | AvidXchange | BILL |
|---|---|---|
G2 rating | 4.4 | 4.4 |
Business size | Mid-market businesses | Small to mid-sized businesses |
Indsutry types | Real estate, construction, non-profit, accounting | Accounting, nonprofit, financial services |
Overall pros | Central platform for payment approvals Flexible search functionality Users appreciate implementation team support | Simple setup and ease of use Provides both automated AP/AR features Pricing options suited for smaller teams |
Overall cons | Slower customer support response time Limited workflow customization Vendor management setup can be less intuitive | Limited international payments Integration challenges with some ERPs Limited flexibility for complex AP needs |
While both of these AP solutions offer value depending on your AP needs, their limitations—especially around flexibility and advanced AP support—may be dealbreakers. If you’re looking for an alternative that prioritizes usability, real-time visibility, and cost-effective automation for growing teams, Ramp could be a better fit for your team.
Ramp Bill Pay: The best alternative to AvidXchange and BILL
While AvidXchange and BILL both offer AP automation for small to midsize businesses, Ramp Bill Pay delivers a more comprehensive solution built on autonomous automation and unified spend management.
Ramp Bill Pay is autonomous AP software that converts manual work into touchless workflows. From invoice receipt to final payment, the platform runs on autopilot by using AI agents to manage invoice coding, fraud detection, approvals, and card payments automatically.
Its OCR has up to 99% accuracy on data extraction while processing invoices 2.4x faster than traditional platforms1. Up to 95% of companies also report better visibility when using Ramp2.
Ramp Bill Pay works as a standalone AP solution or as a unified system that connects Ramp corporate cards, expense management, and procurement tools for complete spend control. Ramp's free tier also makes it accessible for smaller teams that are just getting started.
Here’s a closer look at how Ramp compares as an alternative to BILL.com and AvidXchange based on feature breadth:
- Auto-coding agent: Uses historical patterns and invoice details like product IDs and descriptions to assign GL codes instantly
- Intelligent invoice capture: Pulls data from every line item with 99% OCR accuracy
- Automated PO matching: Compares invoices to purchase orders with 2-way and 3-way matching to catch overbilling
- Real-time ERP sync: Connects vendor data bidirectionally with ERPs like NetSuite, QuickBooks, Xero, and Sage Intacct for audit-ready books
- Custom approval workflows: Creates multi-level approval chains with role-based routing matching your org structure
- Real-time invoice tracking: Provides visibility from invoice receipt through payment
- GL coding: Assigns transactions to correct accounts with AI assistance
- Reconciliation: Automatically matches transactions for faster book closing
- Payment methods: Sends payments through ACH, corporate card, check, or wire transfer
- Batch payments: Processes multiple vendor payments at once
- Vendor Portal: Gives vendors secure access to update payment information, check payment status, and contact your AP team
- Vendor onboarding: Gathers W-9s, verifies TINs, and manages 1099 information within the platform
- Ramp Vendor Network: Provides access to pre-verified vendors who bypass extra fraud checks for quicker payments
- AI-powered 1099 prep: Automatically categorizes bill pay spend into 1099-NEC and 1099-MISC boxes with calculations
- One-click IRS filing: Submits filings to IRS and states in minutes without extra portals
- Bulk W-9 collection: Sends W-9 and e-consent requests to all vendors simultaneously
- Corporate cards: Issues physical and virtual cards with built-in spend controls
- Expense management: Captures receipts, automates reimbursements, and enforces policies in one place
- Procurement: Manages purchase requests and vendor approvals before spend happens
Choosing AP automation that scales with you
AvidXchange and BILL each have their strengths, but both may require compromises in customization, cost, or simplicity. On the other hand, Ramp Bill Pay delivers accuracy, autonomous processing, touchless workflows, and speed.
And don’t just take it from us. Finance teams on G2 are calling Ramp one of the easiest AP platforms to implement.
Get started. See how Ramp Bill Pay can streamline AP for your business—no matter your size.
1. Based on Ramp’s customer survey collected in May’25
2. Based on Ramp's customer survey collected in May’25
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