AvidXchange vs. BILL: Choosing the right AP solution
- An overview of AvidXchange and BILL
- AvidXchange vs. BILL: Feature comparison by tier
- AvidXchange vs. BILL: Pricing and customer experience
- How to choose between AvidXchange or BILL
- Ramp as an alternative to AvidXchange and BILL
- Choosing AP automation that scales with you
AvidXchange and BILL are often compared in accounts payable automation. Each offers tools to streamline invoice processing and payments, but the platforms differ in who they serve—and how far their capabilities go.
Finance teams exploring these options often face tradeoffs around pricing, feature flexibility, and ease of use. Let’s compare how each platform approaches AP automation
An overview of AvidXchange and BILL
Before weighing features or functionality, it’s important to understand the type of business each platform is designed to support.
What is AvidXchange?
AvidXchange is a cloud-based accounts payable automation platform founded in 2000. It’s designed primarily for mid-sized businesses and organizations with high invoice volumes or complex approval chains.
AvidXchange helps streamline invoice intake, approval routing, and payment execution, with added features for vendor management and reporting dashboards. It also integrates with a variety of ERP systems, which makes it a considerable choice for finance teams looking to manage their AP processes.
What is BILL?
Bill.com, now branded as BILL is a cloud-based financial operations platform launched in 2006. It caters to small and mid-sized businesses and supports automation across accounts payable, accounts receivable, and expense management.
On the AP side, BILL offers tools for digitizing invoices, routing approvals, scheduling payments, and choosing from multiple payment options. Similar to AvidXchange, it connects with popular accounting systems, giving finance teams a way to streamline workflows and gain visibility into day-to-day cash flow.
AvidXchange vs. BILL: Feature comparison by tier
Both platforms aim to reduce manual work in accounts payable, but their capabilities and flexibility can differ depending on your team’s size and infrastructure. Here’s a breakdown of how AvidXchange and BILL compare across key AP features and pricing tiers.
AvidXchange features
Rather than a tiered approach, AvidXchange offers accounts payable functionality through three distinct products that targets each part of the AP workflow. Pricing also seems to be customized based on the platforms selected and specific business needs.
Here is a general outline of what each individual software aims to provide:
Purchase order automation software | Invoice automation software | Payment automation software |
|---|---|---|
Automated purchase order creation Electronic searching for sales receipts, invoices, and purchase orders Visual indicators of invoice approval 2-way and 3-way matching when combined with other AP automation solutions | Automatically extracts and routes invoice data Accurate data entry with AI and machine learning Customizable approval workflows Real-time insights with financial analysis and reporting tools Invoice service and support | Eliminate manual, risk-prone payment tasks Ensure current accounting systems stay in a trusted record system Receive detailed payment information files |
BILL features
BILL, on the other hand, offers four pricing tiers. Here's what's included in the starting plan, along with the additional features offered at each higher tier:
- Enter and manage bills from a centralized inbox
- Provides standard approval policies and automates approval workflows
- Pay by ACH, virtual card, credit card, and get paid by ACH and credit card
- Connect with vendors via the BILL network
- Payable insights
- 6 standard user roles
- Send, track, and create custom invoices
- Automate payment reminders
- Set auto-charge and auto-pay
- QuickBooks Online, Pro, Premiere and Xero via manual CSV import/export
- API access
Team | Corporate | Enterprise |
|---|---|---|
Custom user roles QuickBooks Online, Pro, Premiere and Xero via *automatic 2-way sync Cash flow forecasting for QBO users | Custom approval policies Discounts for approver-only users Single sign-on Multi-entity, multi-location accounting capabilities | QuickBooks Enterprise, Oracle NetSuite, Sage Intacct, and Microsoft Dynamics via *automatic 2-way sync Dual control Premium phone support |
This feature comparison focuses specifically on AP automation. As with any SaaS platform, features may change over time.
AvidXchange vs. BILL: Pricing and customer experience
Let’s now look at how AvidXchange and BILL compare in terms of pricing and customer experience.
How much does AvidXchange cost?
AvidXchange offers customized pricing based on the specific modules and features your business requires. Costs may vary depending on factors like invoice volume, payment processing needs, or system integrations. Companies can request a personalized quote directly through AvidXchange’s website.
How much does BILL cost?
BILL provides a pricing model with four tiers. Essentials starts at $45 per user per month, Team at $55, and Corporate at $79. For businesses with more complex or multi-entity needs, BILL offers an Enterprise plan with custom pricing.
As with most SaaS platforms, final costs may vary based on plan selection and volume discounts.
Why do customers choose AvidXchange?
G2 reviewers say AvidXchange’s automation features help route invoices and notify approvers with efficiency. Document management is also noted as a strong point, with users appreciating how files can be uploaded, categorized, and found using the platform’s search tools.
Why do customers choose BILL?
Based on G2 feedback, customers chose BILL for its ease of use for teams without dedicated accounting expertise. Reviewers also note that the platform’s AP and AR automation improves cash flow visibility.
How to choose between AvidXchange or BILL
AvidXchange and BILL take different approaches to AP automation, and their strengths depend on your company’s structure, size, and accounting setup. Here are some key areas to evaluate:
Criteria | AvidXchange | BILL |
|---|---|---|
G2 rating | 4.4 | 4.4 |
Business size | Mid-market businesses | Small to mid-sized businesses |
Indsutry types | Real estate, construction, non-profit, accounting | Accounting, nonprofit, financial services |
Overall pros | Central platform for payment approvals Flexible search functionality Users appreciate implementation team support | Simple setup and ease of use Provides both automated AP/AR features Pricing options suited for smaller teams |
Overall cons | Slower customer support response time Limited workflow customization Vendor management setup can be less intuitive | Limited international payments Integration challenges with some ERPs Limited flexibility for complex AP needs |
While both of these AP solutions offer value depending on your AP needs, their limitations—especially around flexibility and advanced AP support—may be dealbreakers. If you’re looking for an alternative that prioritizes usability, real-time visibility, and cost-effective automation for growing teams, Ramp could be a better fit for your team.
Ramp as an alternative to AvidXchange and BILL
AvidXchange and BILL each focus on automating AP workflows for small to midsize businesses. But if you’re looking for a unified platform that simplifies AP and supports broader spend control, Ramp offers a comprehensive alternative.
Here’s how Ramp compares as an alternative to BILL.com and AvidXchange based on features available in its base plan:
Criteria | Ramp |
|---|---|
G2 rating | 4.8 |
Starting tier price | Free |
Features per starting tier | • Invoice capture with AI-powered OCR • Pay bills by check, ACH, card, and wire • Advanced exports • Vendor onboarding and tax management • Create bills using CSV uploads • Mobile bill approvals • Approval rules, routing, and workflows • Automatic receipt collection, generation, and matching • Accounting integrations to QuickBooks Online, Xero • HRIS integrations • Pay global vendors in USD or local currency • Global reimbursements funded in USD and paid in local currency • Real-time spend reporting • Automatic vendor tracking • Price intelligence • 1099 reporting • Unlimited physical and virtual cards • Travel employee rewards • Spend limits with preset accounting codes • Automatic receipt matching • And many more features across corporate cards, travel, expense management, vendor tracking, and reporting—all included in the same free plan |
Ramp combines accounts payable, corporate cards, and expense tracking in a single, easy-to-use platform—eliminating the need for disconnected tools and manual processes.
Ramp is designed to:
- Streamline your entire AP process: From invoice intake to payment execution, Ramp automates tasks with high-accuracy AI and supports multiple payment types, including ACH, card, check, and international wire
- Reduce complexity: Finance teams gain full visibility into payments and approvals without needing multiple systems or long implementation timelines
- Adapt to any stage of growth: Ramp works for startups, scaling teams, and enterprise finance functions—with flexible workflows that grow alongside your business
But don’t take it from us—Fahem Islam, Accounting Associate at Snapdocs, switched from using Bill.com for vendor bills to Ramp for a more integrated, streamlined, accounts payable process:
“The auto-population that happens with Ramp has been pretty phenomenal. I feel very confident that when I upload a bill into Ramp, it’s going to line up with what the bill says. I spend maybe 10-15 minutes in Ramp every day, and I know that we’re set. That puts my mind at ease -- knowing that I need to put minimal time into Ramp to have it take care of our needs.”
Ramp’s standard plan is also free, making it a cost-effective plan for smaller teams. For businesses needing more customization or controls, Ramp Plus starts at just $15 per user per month.
Choosing AP automation that scales with you
AvidXchange and BILL offer different strengths—but both may require trade-offs in customization, cost, or simplicity. Ramp gives finance teams the ability to automate AP, control spend, and gain real-time insights—all in one platform.
Get started. See how Ramp Bill Pay can streamline AP for your business—no matter your size.
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