Nevada mileage reimbursement rates & calculator

In Nevada, the law mandates standard mileage reimbursement for state employees. It ensures that state employees are compensated for the business use of their personal vehicles. While this state law does not legally bind private employers, you're still encouraged to align with it for the following reasons. 

• Ensure business alignment with Workers' Compensation Regulations under the NAC Code 616C.150, which isn't optional.
• Maintain fairness for your employees, boosting their morale and your business's reputation.

‍

More importantly, fair mileage reimbursement protects your business from accidentally violating Nevada's Minimum Wage Policy.  

Nevada business mileage reimbursement rates 

For 2025, Nevada has set the mileage reimbursement rate for state employees at $0.70 per mile, aligning with the current IRS federal standard. This rate applies when state employees use their personal vehicles for state business. As a private employer, you have the flexibility to adopt this rate.

‍

Here's a tabulated snapshot of the IRS mileage reimbursement rates over the years.

Please note: You may reimburse your employees at rates above or below the IRS standard. However, any excess reimbursement over the IRS rate is subject to taxation as income.

Nevada mileage reimbursement calculator

Using the Nevada mileage reimbursement calculator is straightforward. 

• Choose the tax year for which you want to calculate.
• Input the miles driven to determine how much money can be received in return.

Nevada mileage reimbursement laws

In Nevada, mileage reimbursement is mandatory for state employees, while private employers must follow specific regulations under the Workers' Compensation Law. Understanding these rules is critical to ensure compliance and avoid potential penalties.

Mileage reimbursement for state employees

State employees in Nevada are entitled to reimbursement at a standard rate of 67 cents per mile. However, if an employee chooses to use a personal vehicle instead of an available state vehicle for personal convenience, the reimbursement rate is halved.

Workers' compensation mileage reimbursement requirements

Under Nevada's Code NAC 616C.150^[1], private and public employers have specific obligations to reimburse mileage for employees injured at work who require travel for medical care, rehabilitation, or legal hearings related to their claims. Key requirements include:

• Medical Provider Designation: Employers must assign a medical professional, as employees cannot select their own doctor for work-related injuries.
• Travel to Medical Facilities: Mileage reimbursement is required if travel exceeds 20 miles one way from home or work.
• Ongoing Treatment: Employers must reimburse travel over 40 miles in a single week for continued treatment.
• Overnight Travel: For trips over 50 miles one way requiring an overnight stay, reimbursement is based on the state employee per diem rate or actual costs, whichever is less.

Additional considerations for compliance

• Safety Violations: Compensation can be reduced by up to 30% if employees violate safety rules, such as failing to wear a seatbelt during work-related travel.
• Minimum Wage Impacts: Nevada's minimum wage, currently set at $12/hr may affect how overtime and mileage are calculated for employees near this threshold. Employers should account for these changes when determining travel reimbursements.

Let Ramp automate your mileage tracking

Sticking to Nevada's mileage reimbursement laws is essential even though you are not mandated to follow them as a private employer. It will help your business in many ways, as listed below.

• Maintain compliance with the Workers' Compensation Act.
• Establish a trustworthy relationship with your employees.
• Build your business's reputation, ensuring profits for you in return.

‍

Want to simplify the mileage reimbursement aspect of your business – Ramp can significantly help. Ramp's AI-powered expense software automates mileage tracking and reimbursement, eliminating manual processes and reducing errors. 

‍

By using Ramp's software, you can ensure accurate and timely reimbursements, streamline your administrative tasks, and maintain clear records for compliance and auditing.