Virginia mileage reimbursement rates & calculator

As a private employer, you're not legally obligated to reimburse employees for mileage when they use their personal vehicles for work duties in Virginia. However, sticking to the IRS standard mileage reimbursement of $0.67 per mile can:

• Uplift your team's morale, resulting in talent retention
• Build your rapport as a business that values its employees

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However, the reimbursement scenario is different for public sector employees. The state code §30-19.15 lays out everything needed to ensure compliant reimbursement practices.

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Moreover, fair reimbursement also aligns your business with Virginia’s Minimum Wage Code, §40.1-28.10, preventing employee wages from falling below the state minimum. 

Virginia business mileage reimbursement rates 

Virginia's business mileage reimbursement rate in 2024 is $0.67 per mile, adhering to the IRS standard. 

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Here's a snapshot of year-on-year rate analysis for mileage reimbursement in Virginia as per the IRS standards.

Please note: You may reimburse your employees at rates above or below the IRS standard. However, any excess reimbursement over the IRS rate is subject to taxation as income.

Virginia mileage reimbursement calculator

Using the Virginia mileage reimbursement calculator is straightforward

• Choose the tax year for which you want to calculate.
• Input the miles driven to determine how much money can be received in return.

Virginia mileage reimbursement laws

Virginia's private sector does not have a mandated mileage reimbursement law. However, there is a mandatory Minimum Wage Code §40.1-28.10, which applies to you, too, as a private employer.  

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In contrast, the public sector mileage reimbursement under code §30-19.15 is different for certain public employees, including the members of legislative committees, when they use personal vehicles to carry out state duties. 

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Explore the ins and outs of all these Virginia mileage reimbursement laws and codes below. 

Virginia code 30-19.15 for public sector mileage reimbursement

Under this code, public sector workers in Virginia must be reimbursed for all mileage incurred during official duties at a rate prescribed by the state. 

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This code ensures that employees traveling for work are compensated for their actual travel expenses, including the following.  

• Trips to conferences and training sessions
• Other work-related events outside the regular workplace

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However, as per this mileage law, you don't have to reimburse for everything. Here's a list of what does not fall under the employer's scope of reimbursement. 

• Storage and parking fees
• Turnpike, tunnel, ferry, and bridge tolls

Code 40.1-28.10 for minimum wages in Virginia

In Virginia, while you're not legally required as a private-sector employer to reimburse for mileage, you do have to ensure that your employees' wages do not fall below the current state minimum of $12 per hour. 

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As per the Minimum Wage Code 40.1-28.10, the state minimum ensures your team doesn't end up paying to work. 

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While $12 per hour is the current year's minimum, the state has announced higher rates – from January 2025 to January 2026, the minimum wage for all employees in Virginia will increase to $12.41 per hour. 

Accelerate your mileage reimbursement process with Ramp

No specific state law can hold you liable to reimburse your employees if you are a private employer in Virginia. You are only legally accountable that your employees' wages do not drop below the state minimum. 

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Adopting fair reimbursement rates that comply with IRS rates in 2024 can help you achieve the following. 

• Fairly reimburse your employees so their expenses are minimal and they don't have to pay out of their pockets for business-related travel.
• Ensure your business does not violate the Virginia Minimum Wage Code §40.1-28.10.
• Shield your business from potential wage and hour disputes.

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Looking for a way to simplify your business's mileage reimbursement process? Ramp can streamline the intricacies, making calculating, tracking, and compensating travel expenses automated and straightforward. 

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Try Ramp's AI-driven expense management software to maintain transparency and accuracy, benefiting you and your employees alike.