7 accounts payable automation success stories and case studies

Businesses that rely on outdated invoice processing, manual approvals, and fragmented systems often struggle with slow reconciliation, late payments, and limited visibility into financial operations.

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By adopting AP automation, businesses can eliminate these pain points, streamline their workflows, and free up finance teams to focus on strategic initiatives.

7 accounts payable automation case studies and success stories

The case studies below showcase real-world examples of companies that transformed their AP workflows by adopting Ramp Bill Pay. Each business faced unique challenges in managing vendor payments, invoice approvals, and reconciliation—until they automated their AP processes with Ramp.

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Here’s how they achieved faster processing, improved accuracy, and greater efficiency—all while saving hours of work and thousands of dollars in the process.

1. REVA Air Ambulance: How Ramp cut REVA’s AP processing time by over 80%

Company overview

Challenges

The AP team at REVA Air Ambulance faced excessive manual work that slowed invoice processing, delayed approvals, and made month-end reconciliation inefficient. Each invoice required data entry and manual routing, consuming significant time and increasing the risk of late payments. These inefficiencies made it difficult for finance to manage cash flow effectively.

• Invoice processing took 15–20 minutes per invoice, leading to a backlog and wasted hours each month.
• Manual approval routing caused payment delays, increasing the risk of late fees and vendor relationship issues.
• Month-end close was delayed by nearly three weeks due to slow AP reconciliation and lack of real-time visibility.

Solution

REVA implemented Ramp Bill Pay to eliminate manual data entry, speed up invoice approvals, and integrate AP data directly into Sage Intacct. By leveraging automation, finance could now process invoices faster and track payments in real time.

• AI-powered invoice processing extracted key details and categorized expenses automatically, reducing manual work.
• Automated approval workflows routed invoices to the right stakeholders instantly, eliminating follow-ups.
• Seamless Sage Intacct integration synced AP transactions in real time, allowing finance to reconcile vendor payments without waiting for month-end statements.

Results

With Ramp Bill Pay, REVA significantly reduced AP processing time and improved overall efficiency. Finance could now process invoices in minutes instead of hours, ensuring faster approvals and more predictable cash flow management.

• 80%+ reduction in AP processing time: Invoice processing time dropped from 15–20 minutes per invoice to under 3 minutes.
• Month-end close accelerated by 2 weeks: Real-time reconciliation allowed books to close by the 4th or 5th of the month instead of nearly three weeks later.
• Improved vendor payment efficiency: Automated workflows ensured faster approvals and reduced payment delays.

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“There’s never been an issue with payment. It’s 100% perfection. With Ramp, we reconcile every couple of days. By the fourth or fifth of the month, Ramp is reconciled and closed. ” — Seth Miller, Controller, REVA

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By automating AP with Ramp Bill Pay, REVA’s finance team gained greater control over vendor payments, reduced manual workload, and improved financial visibility, allowing them to operate more efficiently and strategically.

2. The Second City: How Ramp helped to process invoices 2x faster 

Company overview

Challenges

The Second City had an AP process that was inefficient due to unreliable invoice scanning and manual coding requirements. The previous AP automation tool, built on NetSuite, failed to correctly scan vendor invoices, misreading line items and requiring finance to manually fix errors. Instead of saving time, the tool added more work and slowed payment approvals.

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Without accurate invoice coding and automated approval workflows, vendor payments were frequently delayed, increasing the risk of late fees and straining vendor relationships. Additionally, the finance team spent excessive time manually reconciling AP transactions, making it difficult to close the books efficiently.

• Invoice scanning was unreliable, requiring extensive manual corrections and slowing down AP processing.
• Vendor payments were delayed due to a lack of accurate invoice coding and automated approval workflows.
• The previous AP tool was expensive ($40K per year) and ineffective, adding cost without delivering functional automation.

Solution

The Second City implemented Ramp Bill Pay to automate invoice processing, vendor payments, and AP reconciliation, eliminating manual bottlenecks. With Ramp’s AI-powered invoice scanning, invoices were correctly scanned, categorized, and coded automatically, removing the need for manual data entry.

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Finance teams also benefited from automated approval workflows, ensuring that invoices were routed to the right stakeholders instantly. This prevented approval delays and improved vendor payment timelines. By integrating seamlessly with NetSuite, Ramp Bill Pay eliminated redundant manual reconciliation steps, allowing finance teams to track payments in real time.

• AI-powered invoice processing extracted key details and categorized expenses automatically, eliminating manual work.
• Automated approval workflows streamlined invoice routing and ensured faster vendor payments.
• Seamless NetSuite integration synced AP transactions in real time, improving reconciliation and financial oversight.

Results

With Ramp Bill Pay, The Second City eliminated inefficiencies, cut invoice processing time in half, and finance teams no longer had to manually fix invoice errors.

• 2x faster invoice processing: Ramp’s automation reduced AP processing time by half, allowing finance to focus on strategic initiatives.
• $40K annual savings: Eliminating the previous AP tool reduced costs while improving functionality.
• Improved vendor payment efficiency: With accurate invoice scanning and automated approvals, payments were processed faster and with fewer errors.

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“Switching to Ramp for Bill Pay saved us not only time but also a significant amount of money. Our previous AP automation tool cost us around $40,000 per year, and it wasn’t even working properly. Ramp is far more functional, and we’re getting the benefits at a fraction of the cost.” — Frank Byers, Controller, The Second City

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By automating AP with Ramp Bill Pay, The Second City’s finance team eliminated manual workload, improved vendor payment accuracy, and gained full financial visibility—allowing them to operate more efficiently and strategically.

3. Bubble: How Ramp helped Bubble streamline vendor payments and save thousands

Company overview

Challenges

Bubble’s finance team lacked an automated AP process, making vendor payments inefficient and time-consuming. The company relied on manual bill processing, requiring extra effort to ensure accuracy and reconcile expenses properly. Additionally, Bubble was missing out on financial benefits, such as cashback rewards, that could help offset business expenses.

• Manual bill payments required excessive time, making it difficult to scale financial operations efficiently.
• Lack of cashback rewards on AP spend meant missed opportunities for cost savings.
• Reconciliation was time-consuming, requiring extra steps to track invoices and match payments.

Solution

Bubble implemented Ramp Bill Pay to automate invoice processing, vendor payments, and reconciliation, eliminating manual inefficiencies. By integrating directly with QuickBooks, Ramp ensured that bill payments were automatically synced and categorized, reducing accounting workload.

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Additionally, Bubble leveraged Ramp’s cashback program to earn rewards on every bill paid through Ramp, creating cost-saving opportunities without extra effort.

• Automated AP processing eliminated the need for manual invoice entry and vendor payments.
• Seamless QuickBooks integration enabled automatic syncing and categorization of transactions, improving reconciliation.
• Cashback on large expenses provided additional cost savings for the company.

Results

With Ramp Bill Pay, Bubble transformed its AP workflow, saving time and unlocking new financial benefits. Every bill is now processed through Ramp, improving efficiency and creating cost-saving opportunities that compound over time.

• Thousands of dollars saved through Ramp Bill Pay: Cashback on large AP expenses contributed to meaningful financial savings.
• Time savings across finance operations: Automated reconciliation reduced the workload, allowing finance teams to focus on higher-value tasks.
• More efficient vendor payment processing: Every bill was processed through Ramp, ensuring accuracy and reducing manual work.

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“Before Ramp, I don’t think we were able to get any type of rewards from other vendors. Having Ramp as our partner to help us negotiate expenses has been very valuable.” — Yiwen Ding, Controller, Bubble

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By leveraging Ramp Bill Pay, Bubble gained a more scalable and cost-effective AP process, allowing the finance team to focus on financial strategy instead of manual bill payments.

4. Hospital Association of Oregon: How Ramp cut AP processing time from 10 hours to minutes

Company overview

Challenges

Crossings Community Church had AP and procurement processes were highly manual and time-consuming. The finance team had to cut hundreds of checks each week, as their previous system, Concur, did not support automated check payments. This resulted in significant time spent on processing, printing, and mailing physical checks.

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Additionally, limited visibility into invoice approvals, vendor documentation, and purchase order workflows made it difficult to track spending and manage procurement efficiently. The manual nature of reporting also meant that budget reports were frequently outdated and inaccurate.

• Manual check payments consumed excessive time, requiring hours each week to process vendor payments.
• Slow invoice approvals delayed vendor payments, leading to inefficiencies in procurement workflows.
• Outdated reporting processes created budgeting inaccuracies, making forecasting more difficult.

Solution

Crossings Community Church implemented Ramp Bill Pay to fully automate its check payments, invoice approvals, and AP workflows. Ramp’s system eliminated the need for manual check processing, allowing the finance team to issue vendor payments digitally with just a few clicks.

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By automating invoice approvals and purchase order workflows, the finance team gained greater control over procurement while reducing delays in vendor payments. Ramp also provided real-time visibility into spending, ensuring more accurate budget forecasting and financial planning.

• Automated check payments replaced manual check-cutting, reducing payment processing time.
• Streamlined invoice approvals ensured faster vendor payments and improved procurement efficiency.
• Real-time financial insights enabled more accurate budget reporting and forecasting.

Results

With Ramp Bill Pay, Crossings Community Church transformed its AP and procurement workflows, eliminating manual inefficiencies and significantly improving financial oversight.

• 2x faster bill processing time: Automated invoice approvals and check payments eliminated delays in vendor payments.
• More accurate financial reporting: Real-time budget insights improved cash flow forecasting and procurement planning.
• Significant time savings for finance teams: Automating AP processes allowed the finance team to focus on higher-value projects.

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“Thanks to Ramp, I can review questions about specific invoices, and it'll probably take me a matter of hours as opposed to weeks. ” — Mandy Mobley, Finance Invoice & Expense Coordinator, Crossings Community Church

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By automating AP with Ramp Bill Pay, Crossings Community Church eliminated check payment inefficiencies, improved vendor relationships, and freed up finance teams to focus on strategic financial planning instead of administrative tasks.

6. Snapdocs: How Ramp helped Snapdocs cut reconciliation time from 5-6 hours to under 30 minutes

Company overview

Challenges

The finance team at Snapdocs relied on three separate platforms—Brex for corporate cards, Expensify for reimbursements, and Bill.com for vendor payments. These tools didn’t integrate seamlessly, requiring manual intervention for approvals, data syncing, and reconciliation.

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The lack of an automated AP workflow meant that finance teams spent excessive time reviewing and approving invoices, leading to payment delays. Additionally, month-end close required hours of manual reconciliation, creating stress and inefficiencies in the accounting process.

• Manual reconciliation took 5-6 hours per month, slowing down financial reporting.
• Disjointed approval processes created bottlenecks, leading to delays in vendor payments.
• Switching between multiple platforms required additional manual work, increasing administrative strain.

Solution

Snapdocs implemented Ramp Bill Pay to automate vendor payments, invoice approvals, and reconciliation, eliminating the need for multiple platforms. With Ramp’s seamless QuickBooks integration, all AP transactions synced automatically, ensuring a faster and more accurate reconciliation process.

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Additionally, Ramp’s OCR and auto-population features improved invoice accuracy, reducing the need for manual data entry. Instead of manually tracking expenses across different systems, finance teams could now approve and process invoices directly in Ramp.

• Automated invoice approvals eliminated approval bottlenecks, ensuring timely vendor payments.
• AI-powered OCR and auto-population improved invoice accuracy and reduced manual data entry.
• Seamless QuickBooks integration cut reconciliation time and ensured real-time financial tracking.

Results

With Ramp Bill Pay, Snapdocs streamlined its AP workflows, reduced manual workloads, and accelerated financial reporting.

• Reconciliation time cut from 5-6 hours to under 30 minutes: Automated syncing and approvals reduced manual work.
• Faster vendor payments: Approvals were processed seamlessly, eliminating delays in bill payments.
• More accurate invoice processing: AI-driven OCR reduced errors, improving AP efficiency.

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“The auto-population that happens with Ramp has been pretty phenomenal. I feel very confident that when I upload a bill into Ramp, it’s going to line up with what the bill says.” — Fahem Islam, Accounting Associate, Snapdocs

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By automating AP with Ramp Bill Pay, Snapdocs eliminated inefficiencies, improved financial accuracy, and freed up finance teams to focus on strategic initiatives instead of manual reconciliation.

7. MakeStickers: How Ramp cut MakeStickers’ manual AP work by 8-10 hours per week

Company overview

Challenges

The finance team at MakeStickers managed vendor payments through multiple banking partners, requiring them to manually enter bills into their accounting system, initiate payments separately, and then update records manually. This multi-step process consumed hours each week and created a high risk of errors.

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The lack of automation in bill approvals and reconciliation meant finance teams had to track down transactions manually, slowing down financial operations. Additionally, MakeStickers’ traditional banking partners offered no financial incentives on reserve cash, leading to missed earning opportunities.

• AP processing took 8-10 hours per week, requiring multiple manual steps to enter, approve, and reconcile payments.
• Manual bill approvals led to inefficiencies, forcing finance teams to track transactions across multiple platforms.
• No financial benefits from traditional banking partners, leading to missed opportunities for optimizing cash reserves.

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“We spent 8-10 hours per week just tracking things down. The approval process through our bank’s website was painful.” — Mike Rizzo, Accounting Manager, MakeStickers

Solution

MakeStickers implemented Ramp Bill Pay to fully automate invoice approvals, vendor payments, and reconciliation, eliminating manual inefficiencies. With Ramp’s system, bills could be approved and paid from a single platform, significantly reducing the time spent on processing payments.

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By consolidating its corporate cards, expense management, and bill payments into Ramp, MakeStickers streamlined financial operations and improved visibility into vendor transactions. Additionally, integrating Ramp Treasury allowed MakeStickers to optimize cash flow management, ensuring vendor payments were made efficiently while maximizing earnings on cash reserves.

• Automated AP workflows eliminated the need for manual bill approvals and payments.
• Centralized bill payments consolidated AP transactions into one platform, reducing reconciliation time.
• Seamless financial integration ensured vendor payments were efficiently processed while maximizing cash flow.

Results

With Ramp Bill Pay, MakeStickers eliminated time-consuming manual processes, improved vendor payment efficiency, and optimized financial management.

• 8-10 hours per week saved: Automated approvals and payments eliminated the need for manual tracking.
• More efficient vendor payments: Ramp streamlined bill pay, ensuring invoices were processed without delays.
• Improved financial oversight: Consolidating AP workflows provided better visibility into cash flow and vendor transactions.

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“It also gives me peace of mind knowing that the internal controls within Ramp have my back, and our bills are getting paid.” — Mike Rizzo, Accounting Manager, MakeStickers

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By automating AP with Ramp Bill Pay, MakeStickers cut down on administrative workload, ensured more efficient vendor payments, and gained greater control over financial operations.

Save time and money with Ramp

Accounts payable is just one part of your company’s daily financial operations. You can get more out of your software spend by picking a finance platform that offers expense management, corporate cards, travel booking, and more on top of AP automation.

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That’s why we believe Ramp Bill Pay is the best choice for modern finance teams. 

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Start using Ramp Bill Pay today or try our free, interactive demo to see exactly how Ramp works.